Shipping and Receiving Coordinator

Job Description

Job Description

Location: Montebello, CA

Shift: 1st Shift (8:00am-4:30pm)

Position Summary

seeking a dependable and detail-oriented Shipping & Receiving Coordinator to manage the accurate receipt, identification, documentation, and shipment of customer materials. This position plays a critical role in maintaining product traceability, ensuring customer requirements are met, and supporting production by coordinating material flow throughout the facility.

The ideal candidate has experience in a manufacturing or metal processing environment and understands the importance of accuracy, organization, and quality.

Essential Duties and Responsibilities

Receiving

• Receive incoming raw materials, customer-owned material, and vendor deliveries.
• Verify received material against purchase orders, packing slips, and customer documentation.
• Inspect incoming shipments for damage, quantity discrepancies, and proper identification.
• Record and maintain material heat numbers, certifications, and traceability documentation.
• Label and stage material for production while maintaining identification throughout the process.
• Notify Purchasing or Management of damaged or incorrect shipments.

Shipping

• Prepare finished orders for shipment according to customer specifications.
• Verify part quantities, dimensions, packaging requirements, and shipping documentation before release.
• Ensure all required certifications, inspection reports, and packing slips accompany shipments.
• Package materials to prevent damage during transportation.
• Maintain accurate shipping records and update ERP or inventory systems.
• Generate bills of lading, shipping labels, and other required documents.
• Schedule shipments with freight carriers, LTL, UPS, FedEx, or customer-arranged transportation.

Warehouse

• Maintain accurate inventory locations and material identification.
• Move material safely using forklifts, overhead cranes, or other equipment (training/certification provided as required).
• Keep warehouse and shipping areas clean, organized, and safe.
• Assist production by staging material and moving completed jobs between departments.

Quality & Safety

• Maintain material traceability from receiving through shipment.
• Follow all customer specifications and company quality procedures.
• Verify heat numbers, time records, purchase orders, and work orders before releasing material.
• Wear required PPE and follow all company safety policies.
• Report damaged equipment, unsafe conditions, or quality concerns immediately.

Qualifications

Required

• High school diploma or GED.
• Minimum 2 years of shipping and receiving experience in a manufacturing or industrial environment.
• Bilingual in English and Spanish is required
• Ability to read packing slips, purchase orders, and shipping documents.
• Strong organizational skills and attention to detail.
• Ability to prioritize multiple tasks in a fast-paced environment.
• Basic computer skills including Microsoft Outlook and Excel.

Preferred

• Experience in a metal service center, grinding shop, machine shop, or steel distribution environment.
• Forklift certification or previous forklift experience.
• Knowledge of material certifications (Mill Test Reports), heat numbers, and traceability requirements.

Physical Requirements

• Frequently lift up to 50 pounds .
• Stand and walk for extended periods.
• Frequently bend, reach, stoop, and climb.
• Safely operate forklifts and/or overhead cranes.
• Work in a manufacturing environment with exposure to noise, moving machinery, coolant, and metal materials.

Knowledge, Skills & Abilities

• Excellent attention to detail.
• Strong organizational and time management skills.
• Ability to work independently with minimal supervision.
• Effective communication with production, purchasing, quality, and customers.
• Commitment to safety, quality, and customer satisfaction.
• Ability to maintain confidentiality of customer products and information.

Work Environment

This position is performed in a manual machine shop environment where employees are exposed to industrial equipment, forklifts, overhead cranes, coolant, and metal materials. Personal protective equipment (PPE) is required at all times while on the production floor.

Preferred Candidate Profile

The ideal candidate will have experience in a metal manufacturing or grinding environment and understand the importance of:

• Maintaining complete material traceability (heat numbers and certifications)
• Reading and verifying work orders and customer specifications
• Coordinating shipments with freight carriers
• Supporting production with timely material movement
• Working safely around forklifts, overhead cranes, and industrial equipment
• Maintaining a clean, organized, and efficient shipping department

We take the time to listen and understand your business, building quality relationships that, combine with our access to the best talent, delivering quality employees.

Company Description

We take the time to listen and understand your business, building quality relationships that, combine with our access to the best talent, delivering quality employees.