Finance Support Specialist: (Full-Time)

Job Description

Job Description

This position is open until filled. 

JOB SUMMARY

The Finance Support Specialist position performs a wide variety of professional accounting work including complex accounting, analyzing and other administrative work in administering the accounts payable, accounts receivable, budget, grants and other general administration duties.

ESSENTIAL JOB FUNCTIONS

• Manages daily operations related to the hotel motel program.
• Conduct research to determine which South Padre Island properties are in violation of City Ordinance 23-04, with the use of STR software and online advertisement.
• Manages records of properties found to be in violation of City Ordinance 23-04.
• Manages communications to property owners by phone, letter, and email in an attempt to bring them into compliance with hotel motel tax ordinances.
• Manages third party service provider of hotel occupancy tax collection, compliance, and analytics.
• Reconcile City with State Hotel Occupancy Tax (HOT) returns on a quarterly basis.
• Collect the amount of identified deficiencies along with related supporting documentation and remit such documentation to the City Code Enforcement and Municipal Court for further processing.
• Creates hotel occupancy tax monthly and quarterly reports and informs management of taxpayers with inconsistent reporting/payment activity.
• Reconciles Property Taxes on a monthly basis.
• Assists in the preparation of the annual budget.
• Prepares grant documentation for the Transit department including billings and their support backup.
• Responsible for beach maintenance reimbursement transfers.
• Reviews expense reports and cash advances submitted for payment.
• Assist in maintaining transparency program requirements.
• Prepare Unclaimed Property annual report.

SECONDARY JOB FUNCTIONS

• Performs other related duties as assigned.
• May act as City Hall Receptionist, when needed.

FISCAL BUDGET RESPONSIBILITY

• Responsible for adhering to all City of South Padre Island Purchasing Policies while performing purchasing tasks.
• Assists the Chief Financial Officer with the budget, ACFRs and financial reports

QUALIFICATIONS

Education:

• An Associated certification in accounting or related field is preferred.

Experience:

• Two (2) years of related work experience in a similar position or a related field; or any equivalent combination of education and experience, equivalency to be determined by the City.

Licenses or Certifications:

• A valid state driver’s license.

Special Requirements:

• Bilingual: Spanish and English preferred.

Knowledge, Skills and Abilities:

• Knowledge of government regulations, rules and procedures of the City.
• Considerable knowledge of governmental accounting theory, Government Accounting Standards Board (GASB), generally accepted accounting principles (GAAP), and best practices for government accounting.
• Working knowledge of modern office practices and procedures.
• Working knowledge of governmental accounting theory, principles and practices, and their application to a variety of municipal accounting transactions.
• Skill in the operation of the listed tools and equipment.
• Ability to use computerized financial applications; Incode.
• Ability to perform arithmetic computations accurately and quickly.
• Ability to communicate effectively verbally and in writing.
• Ability to establish successful working relationships.
• Ability to work under pressure and/or with frequent interruptions.
• Must be bondable.

TOOLS AND EQUIPMENT USED

Personal computer, specialized word processing and spreadsheet software (Incode), 10-key calculator, phone, credit card machine, copy machine, cash register, fax machine and printer.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to sit and talk or hear; use hands to finger, handle, feel or operate objects, tools, or controls; and reach with hands and arms.  The employee is occasionally required to walk; lift and/or move up to twenty-five (25) pounds.  Specific vision abilities required by this job include close vision and the ability to adjust focus.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  Work is normally performed inside an air-conditioned office. The noise level in the work environment is usually moderately quiet.