Project Coordinator - Construction Management

Company Description

Turner & Townsend is a global professional services company with over 22,000 people in more than 60 countries.

Working with our clients across real estate, infrastructure, energy and natural resources, we transform together delivering outcomes that improve people’s lives. Working in partnership makes it possible to deliver the world’s most impactful projects and programmes as we turn challenge into opportunity and complexity into success.
Our capabilities include programme, project, cost, asset and commercial management, controls and performance, procurement and supply chain, net zero and digital solutions.

We are majority-owned by CBRE Group, Inc., the world’s largest commercial real estate services and investment firm, with our partners holding a significant minority interest. Turner & Townsend and CBRE work together to provide clients with the premier programme, project and cost management offering in markets around the world.

Job Description

Turner & Townsend is looking for a Project Coordinator to join our team to work closely with the Senior Project Coordinator, and consult for a key, well-known client on their various construction and renovation projects throughout their facilities construction program.

*This role requires on site presence 5 days a week.

Responsibilities:

• Assist the Project Manager in ensuring the project is managed to the right quality standards and completed efficiently and on time.
• Assist with establishing effective project governance, processes and systems to be utilized throughout project.
• Ensure that key information and data is effectively shared and appropriately retained.
• Build & maintain strong relationships with the client and team members.
• Interface with multiple stakeholders, including executive management, project team members, consultants and vendors.
• Assist with the flow of project information between team members / stakeholders.
• Attend relevant meetings, update and maintain issues/actions logs as current.
• Development of detailed project plans, attendance at status meetings and follow-up with team members on completion status, close-out of open items.
• Contribute to monthly reporting on various aspects of the Client's program.
• Preparation of various reports for multiple audiences, including formal project management reports, executive dashboards and other reporting requirements.
• Assist with the preparation of proposals for new projects or variations to existing projects.

Project/Program specifications:

• Manage furniture inventory and ordering
• Coordinate office moves and relocations – partnering with Planning COE as needed
• Support event planning and execution
• Coordinate and oversee contractor activities, schedule adherence, site conditions, safety, and budget to ensure compliance with standard operating procedures.
• Monitoring and working in Corrigo for assignments
• Monitoring project status and addressing issues

Procurement:

• Assist with the procurement of suppliers / resources as required.
• Manage the Supplier Performance Management Program which includes all strategic suppliers, including General Contractors, Architects and key Subcontractors.
• Collate and report performance data.
• Coordinate regular supplier/ Client meetings to review performance and propose supplier development initiatives.
• Monitor and assist the Project Manager with applying performance management techniques.
• Assist with risk management processes & maintenance of the project risk register.
• Monitor and report on project costs/spending, maintain project cost tracking & EVM systems.
• Liaise with the client’s finance team and others to obtain information, review & report finance/cost data.
• Manage the change control process.
• Identify opportunities to improve Project Management procedures, templates and products referring ideas to the appropriate line manager.
• Assist with development of new business opportunities with existing and new clients.
• Identify and act upon ways to improve systems and processes referring ideas to the appropriate manager.
• Quality, Health, Safety & Environment: Identify and make the appropriate manager aware of quality, safety, health and environment issues.
• SOX control responsibilities may be part of this role, which are to be adhered to where applicable.

Qualifications

• Experience working in a Project Coordination or administrative role within the construction industry is preferred.
• BA/BS in Business, Construction, Architecture, or a related field. Relevant work experience will also be considered in lieu of degree.
• Minimum of (3) year’s professional experience in project controls or administration.
• Strong collaboration and relationship building skills.
• Excellent communication skills and presentation skills.
• A problem-solving mindset.
• Expert in Microsoft and Google Suite of software products; especially Excel
• Corporate Interiors and Tenant Improvement experience is a plus.
• Willingness to work onsite 5 days/week

Additional Information

The salary range for this full-time role is $70K-$100 per year. Ranges are determined by role and level and represent a good faith effort to provide a fair and equitable salary. This range is a reflection of base salary only, not of a total compensation package. Please note Turner & Townsend reserves the right to pay more or less than the posted range, depending on candidate’s experience and qualifications.

*On-site presence and requirements may change depending on our client's needs*

Our inspired people share our vision and mission. We provide a great place to work, where each person has the opportunity and voice to affect change.

We want our people to succeed both in work and life. To support this we promote a healthy, productive and flexible working environment that respects work-life balance.

Turner & Townsend is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees and actively encourage applications from all sectors of the community.

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It is strictly against Turner & Townsend policy for candidates to pay any fee in relation to our recruitment process. No recruitment agency working with Turner & Townsend will ask candidates to pay a fee at any time.

Any unsolicited resumes/CVs submitted through our website or to Turner & Townsend personal e-mail accounts, are considered property of Turner & Townsend and are not subject to payment of agency fees. In order to be an authorised Recruitment Agency/Search Firm for Turner & Townsend, there must be a formal written agreement in place and the agency must be invited, by the Recruitment Team, to submit candidates for review.