Executive Administrative Assistant/ Bid Coordinator

Job Description

Job Description

Addison Energy Technologies (AET) | Toccoa, Georgia

Are you highly organized, proactive, and ready to become a key part of a growing company?

Addison Energy Technologies (AET) is seeking an experienced Executive Assistant & Bid Coordinator to support company leadership and help keep our bidding, project documentation, and daily office operations running smoothly.

This is more than a traditional administrative position. You will work closely with leadership and support our estimating, pre-engineering, and operations teams. The right person will enjoy managing details, improving organization, meeting deadlines, and helping projects move forward.

What You’ll Do

• Provide professional executive-level support to company leadership.
• Coordinate the preparation, review, and timely submission of bid proposals.
• Track bid opportunities, deadlines, addenda, and required documentation.
• Download, organize, and distribute project plans and specifications.
• Prepare proposal packages, qualification statements, presentations, and client deliverables.
• Maintain accurate project files and document-control systems.
• Manage calendars, meetings, travel arrangements, and company events as needed.
• Prepare correspondence, reports, presentations, and other business documents.
• Answer incoming calls and provide exceptional service to clients and business partners.
• Support the estimating, pre-engineering, and operations teams with administrative needs.
• Handle confidential information with professionalism and discretion.
• Assist with special projects and other responsibilities as assigned.

What You’ll Bring

• At least three years of administrative, executive assistant, or similar professional experience.
• Excellent organizational and time-management skills.
• Strong written and verbal communication skills.
• Exceptional attention to detail and accuracy.
• Proficiency with Microsoft Outlook, Word, Excel, and other Microsoft Office applications.
• The ability to work independently, anticipate needs, and manage multiple deadlines.
• A dependable, team-focused attitude and professional approach.

Construction industry experience is preferred but not required. Experience with construction bidding platforms, Bluebeam, or PlanSwift is a plus—we also welcome candidates who are eager to learn.

Why Join AET?

• Competitive pay based on experience
• Paid holidays and paid time off
• Health, dental, and vision insurance
• 401(k)
• Professional development opportunities
• Career growth and advancement potential
• Stable, growing company
• Collaborative and professional work environment
• Opportunity to work directly with company leadership

Position Details

• Location: Toccoa, Georgia
• Schedule: Monday–Friday, 8a-5p
• Work arrangement: On-site
• Employment type: Full-time
• Pay: $35,000-$65,000. annually, based on experience

Ready to Join Our Team?

If you are a dependable, detail-oriented professional who enjoys keeping people, projects, and priorities organized, we would love to hear from you.

Apply today and take the next step in your career with Addison Energy Technologies.

Addison Energy Technologies is an equal opportunity employer. Employment decisions are made without regard to legally protected characteristics.

Addison Energy Technologies, LLC (AET) is a woman owned professional services firm specializing in Building Commissioning; Commercial Building Inspections; and Testing, Adjusting, and Balancing (TAB). We provide our services to the Health Care, Entertainment, and Industrial sectors as well as Local, State, and Federal Governments. AET is headquartered in Northeast Georgia. We are a customer driven organization and continue to live by the age old credo: Customer Satisfaction is the number one priority.

Company Description

Addison Energy Technologies, LLC (AET) is a woman owned professional services firm specializing in Building Commissioning; Commercial Building Inspections; and Testing, Adjusting, and Balancing (TAB). We provide our services to the Health Care, Entertainment, and Industrial sectors as well as Local, State, and Federal Governments. AET is headquartered in Northeast Georgia. We are a customer driven organization and continue to live by the age old credo: Customer Satisfaction is the number one priority.