Project Coordinator FT On-site

Job Description

Job Description

Company Overview:

Visible Graphics is owned and operated by individuals whose Christian faith deeply informs their approach to business, leadership, and service. Our values guide how we treat our employees, customers, vendors, and community, with integrity, humility, accountability, respect, and a commitment to excellence. As a nationwide sign company, we partner with leading retail brands to create impactful signage solutions while fostering a professional, team-oriented environment where employees can grow and succeed.

We are seeking a loyal, career-driven, agile, and excellence-minded Project Coordinator who is looking for more than just a job. This role supports Project Managers by coordinating surveys, permits, installation schedules, vendor communications, and project documentation to ensure projects are completed accurately and on time. The ideal candidate is highly organized, detail-oriented, adaptable, and committed to delivering exceptional results in a fast-paced environment.

Responsibilities:

• Obtain signage criteria from landlords or locate city sign codes
• Coordinate exterior elevation requests, surveys, and job checks with vendors
• Process proposals
• Submit drawings to landlords for approval
• Manage in-house and vendor installation schedules
• Prepare permit packages city submittals
• Request completion photos and final inspections for documentation
• Collect and organize all cost-related data for invoicing purposes
• Process vendor invoices and submit them to accounting for payment
• Maintain daily updates in Project Management Software

Skills & Qualifications:

• Proficiency in Microsoft Word, Excel, and Outlook
• Ability to type 45+ WPM
• Professional customer service and phone communication skills
• Strong problem-solving abilities
• Ability to prioritize tasks independently
• QuickBooks experience is a plus
• Experience with Monday.com is preferred
• 3-4+ years of experience in project coordination, construction administration, office administration, or a related field.
• Proven ability to manage multiple priorities in a fast-paced environment
• Strong organizational and administrative skills

Essential Functions & Physical Requirements

• Ability to lift, carry, and move up to 25 pounds
• Ability to sit for prolonged periods
• Frequent communication with vendors and internal team members
• Office mobility and occasional walking throughout the facility
• Occasional kneeling, squatting, and bending

Benefits:

• Healthcare: Medical, Dental, Vision, and Life Insurance (eligibility after 90 days)
• Retirement: 401(k) plan
• Paid Time Off

Join us and be part of a growing, nationwide company where your contributions make a difference!

Position Hours: 8:00 am - 4:30 pm Pay Information: $55,000 - $65,000

Full-time, On-site, Simi Valley, CA

All job requirements are subject to possible revision to reflect changes in the position requirements or to reasonably accommodate individuals with disabilities. Some requirements may exclude individuals who pose a threat or risk to the health and safety of themselves or other employees. This job description in no way states or implies that these are the only duties which will be required in this position. Employees will be required to follow other job-related duties as requested by their supervisor/manager (within guidelines and compliance with Federal and State Laws). Continued employment remains on an “at-will” basis.

Visible Graphics is an Equal Opportunity Employer, committed to diversity and inclusion. We do not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other legally protected characteristic. All employment decisions, from recruiting to termination, are based solely on qualifications, merit, and business needs.