House Manager & Family Assistant (with light Meal Prep)

Job Description:

Title: House Manager & Family Assistant (with light Meal Prep)

Location: Austin, TX 78704

Employment Type: Part-time (10–12 hours/week, flexible)

Proposed Start Date: Mid/Late April 2026

Compensation: $30/hour

Requirements:

• Able to maintain a smoke-free environment
• Reliable transportation and clean driving record
• Comfortable with pets (2 dogs)
• Tech-savvy with scheduling tools (e.g., Google Calendar, task management apps)
• Positive, upbeat, and kind personality, especially with children

Proposed Schedule:

• 1-2 days per week, 5–6 hours per day (flexible timing and can change it up as needed even last minute)
• Some tasks may be completed virtually (e.g., email tasks, scheduling)
• Flexibility for occasional evening hours or travel support (2-3 times/month)

About Our Family:

We are a dynamic family with a passion for creativity, health, and movement. Our “pack” includes two working parents, three young children (ages 5, 3, and 1), and two dogs. We're in the process of moving to Austin from California, and we'd love an extra pair of helping hands to assist us as we settle into our new space and establish it as home.

As co-founders, both parents work together from home, balancing busy entrepreneurial careers while striving to maintain fulfilling personal lives. With three young kids and a hectic schedule, we're looking for someone to help ease the mental load of logistics, allowing us to focus on what matters most—spending quality time together. We have childcare support as well as an Executive Assistant for our business, but we need someone to support the day-to-day management of our household and help us stay organized.

We enjoy spending time with extended family and aim to create a home that fosters creativity, joy, and togetherness. We need a house manager who can take initiative, offer light support with the kids, and help maintain order while being flexible as our family adjusts to new routines. If you're someone who thrives in a fast-paced, family-oriented environment and can provide seamless support, we'd love to meet you!

Who We're Looking For:

Our ideal candidate will be proactive, detail-oriented, and able to handle tasks independently without needing constant direction. We're looking for someone who will quickly integrate into our lives and flow with the family rhythm. If you are positive, energetic, and ready to help create a space for us to thrive as a family, you'll be a great fit. Spanish fluency is a plus to help maintain our child's language skills, but it is not required.

Our ideal candidate will:

• Be Proactive: Anticipate needs and take initiative.
• Stay Organized: Maintain systems and keep everything in place.
• Solve Problems Creatively: Adapt to changing family dynamics.
• Pay Attention to Detail: Ensure everything runs smoothly.
• Be Flexible & Adaptable: Adjust to shifting schedules and priorities.
• Communicate Effectively: Keep the family informed and connected.
• Appreciate Wellness & Design: Create a harmonious home environment.
• Stay Calm Under Pressure: Handle tasks and deadlines with ease.
• Bring Energy & Independence: Work efficiently and self-sufficiently.

Key Responsibilities:

Household Management & Organization

• Create and maintain household organization systems (closets, storage, pantry, toys)
• Reset and tidy rooms (load/unload dishwasher, wipe surfaces, vacuum high traffic areas); maintain overall neatness, ensure home is prepped for cleaning services
• Manage household calendars, syncing family and school schedules
• Assist with planning occasional parties and family events
• Prepare and coordinate donation drop offs and pick ups
• Support unpacking after travel
• Assist with setup tasks associated with the upcoming move (security system, baby-proofing, unpacking boxes)

Meal Planning & Preparation

• Cook/prep healthy snacks and lunches for kids, batch-prep jar salad lunches for adults, and prepare 1-2 family meals per week
• Shop for groceries and meal-related items
• Follow dietary needs and family preferences (allergies: peanut, egg & butter/milk)
• Clean kitchen post-prep and manage kitchen tidiness

Inventory Management & Errands

• Track and restock pantry, fridge, toiletries, household supplies
• Create and manage running household supply lists
• Coordinate and manage household orders (Amazon, Costco, Target, etc.)
• Run errands: grocery shopping, returns, dry cleaning, gift shopping
• Handle package pickup, mail sorting, deliveries, and break down boxes

Laundry & Linen Care:

• Wash, dry, fold, and organize family laundry (e.g., clothing, bedding, towels)
• Keep laundry areas tidy and well-stocked with supplies

Pet Care

• Walk dogs and manage care as needed
• Schedule and coordinate vet, grooming, or other appointments

Vehicle Management

• Schedule and oversee maintenance, oil changes, and inspections
• Ensure vehicles are fueled, cleaning and organizing interior and exterior once per month
• Track registration, insurance, and service schedules, along with managing address change with the move

Vendor & Property Oversight

• Assist with research, vetting and coordination of service providers/vendors (e.g., handymen, cleaners, landscapers)
• Occasionally act as point of contact and provide long-distance support for tenants at multiple properties as needed
• Oversee occasional one-off projects for outdoor spaces and seasonal maintenance needs

Family Support & Child Assistance

• Provide light childcare support, occasionally supervising kids during non-school hours and acting as back-up sitter for evenings out
• Help with child-related errands and items such as researching and signing up for classes, etc.
• Open to occasionally supporting an allergy introduction plan for one child (guidance provided; not a required responsibility).
• Assist with baby-proofing new home before official move-in date

Administrative & Personal Assistant Support

• Help with travel planning, scheduling, and logistics as needed
• Perform light email tasks (sorting emails, calendar management)
• Schedule appointments for the family (e.g., doctor, kids' activities, hair/facials, etc.)
• Bonus points if open to providing occasional house sitting and pet care during family travel

Deep Cleaning & Special Projects

• Maintain and refresh specific zones (entryways, garage, mudroom)
• Clean humidifiers, washing machines, and air purifiers monthly

How to Apply:

Please submit:

• A short letter introducing yourself and explaining why you'd be a great fit for this role
• Your updated resume
• Three professional references with contact information

This role requires a background check.

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