Planning and Development Coordinator

Job Description

Job Description

We are WeGo . It's not just our name . It's what we do . That forward-thinking movement is extended and enriched by branding that looks and feels the same no matter where it lives in our communities . The WeGo brand stands for a collaborative commitment to exceptional service, friendliness, integrity, and honesty as we connect riders to their community and one another.

Job Purpose

The Planning & Development Coordinator is a high-level project administration and executive support role within WeGo's Development Division, which encompasses Planning, Schedule Development, Engineering/Construction, Capital Project Delivery, Communications, and Government Relations. This position provides tactical project support, executive assistance to the Deputy CEO, and cross-departmental coordination that helps drive successful delivery of WeGo's strategic objectives, playing a central role in advancing Planning & Development initiatives across the agency.

The ideal candidate is organized, adaptable, and eager to contribute to Nashville's evolving public transit system. This role offers exposure to the leadership, policymaking, and operational aspects of transit and community development, along with the opportunity to work closely with senior leadership on high-visibility projects.

Tasks

The job profile is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee. Duties, responsibilities, and activities may change, and/or new ones may be assigned at any time with or without notice.

Job Functions

• Coordinate capital project activities, including tracking deliverables, schedules, and milestones for Development initiatives
• Maintain project dashboards, calendars, and documentation to support accurate project monitoring and leadership review
• Coordinate consultant and contractor communications, including scheduling, correspondence, and follow-up on deliverables
• Prepare scopes of work, procurement documents, and manage procurement activities in coordination with consultants and contractors
• Track project schedules, resource requests, and documentation to ensure compliance with organizational standards
• Prepare project status reports, fact sheets, and visual presentations for internal and external stakeholders
• Support preparation of grant applications and reporting for transit capital funding
• Conduct research and compile data on transit-oriented development, corridor planning, and community partnerships
• Monitor land use and development activity along transit corridors
• Process invoices and assist with budget tracking for key capital projects
• Coordinate submission of required reports to funding partners and oversight agencies
• Maintain shared departmental calendars, project files, and document archives
• Document and improve departmental processes
• Provide scheduling and logistical support for the Deputy CEO's meetings, events, and engagements in support of the Planning & Development Division's priorities
• Assist in preparing briefing materials, talking points, presentations, and correspondence on behalf of the Division
• Support interdepartmental coordination and information flow across the Division
• Monitor and track key deadlines, flagging priorities relevant to the Division's initiatives

Knowledge/Skills

• Working knowledge of project management principles (timelines, milestones, status tracking)
• Discretion and judgment in managing executive-level scheduling and competing priorities
• Strong written communication skills, with the ability to write in another's voice for correspondence and talking points
• Proficiency in presentation and document design software
• Understanding of procurement processes and contract/consultant management
• Knowledge of grant funding cycles and compliance requirements, particularly for transit capital programs
• Research methods and data analysis skills
• Familiarity with transit-oriented development, corridor planning, and land use principles
• Basic budgeting and financial tracking knowledge (invoice coding, expense monitoring)
• Understanding of reporting standards required by external funding or oversight bodies
• Records management and organizational systems knowledge
• Process improvement and documentation methodology
• Interpersonal skills for cross-departmental and external stakeholder coordination

Minimum Qualifications

• 3-5 years of professional experience, preferably in a public sector, transit, or community development setting
• Bachelor’s degree in public administration, Urban Planning, Political Science, Business, or related field
• Professional discretion and ability to manage sensitive information with confidentiality
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Familiarity with project management tools, GIS, or Adobe Creative Suite a plus
• Interest in public transportation, community development, and government relations
• Experience supporting construction, engineering, infrastructure, or capital improvement projects preferred, including familiarity with construction terminology and project documentation

Work Content

Davidson Transit Organization, Employment unit of WeGo Public Transit, is committed to the full inclusion of all qualified individuals. As part of this commitment, we will ensure that people with disabilities are provided with reasonable accommodation.

• Physical activity includes sitting, standing, lifting, reaching, walking, talking, writing, carrying, grasping, holding, clarity of vision, speaking, listening.
• Ability to bend, stoop, walk, kneel, stretch and lift 55 lbs. Climbing stairs and ladders.
• Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus.
• Working in various weather conditions such as rain, cold climate, etc.

Davidson Transit Organization, Employment unit of WeGo Public Transit is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, age, national origin, disability status, protected veteran status, or any other characteristic protected by law.