Executive Assistant II

Executive Assistant II

The Executive Assistant serves as a strategic partner to three senior leaders, providing high-level support that enables focus on priorities, decision-making, and business outcomes. This role goes beyond calendar management and administrative support. The successful candidate functions as an orchestrator, connector, and operational quarterback who creates structure, drives follow-through, and anticipates needs before they arise.

The Executive Assistant will support an SVP, Sales Inventory, NextGear Capital and EVBS, a VP of Marketing and Communication Inventory, NextGear Capital, EVBS and International, and a VP of Sales, Commercial and National Dealer. These functions require different skill sets, stakeholder relationships, communication styles, client interactions, and operating rhythms. The ideal candidate must be highly adaptable and capable of seamlessly shifting between sales-driven client engagement and marketing and communications priorities while maintaining professionalism, discretion, organization, and strong follow-through.

This is not a traditional executive assistant role focused solely on scheduling and administrative support. The successful candidate will serve as a trusted business partner who helps create alignment, manages competing priorities, and supports leaders who engage with diverse internal and external stakeholders.

This role is expected to maintain a regular in-office presence of at least four days per week. The role is Atlanta based.

Because this position supports senior leaders with significant client-facing responsibilities, flexibility is required to be onsite when clients, leadership meetings, executive visits, or key business events occur, even when those days fall outside the employee's normal in-office schedule.

Success in this role requires strong judgment regarding visibility, responsiveness, preparedness, and executive support.

What You'll Do

• Manage complex calendars, priorities, travel, meetings, and executive commitments.
• Anticipate scheduling conflicts, competing priorities, and emerging risks.
• Prepare executives for meetings through agendas, briefing materials, and action-item tracking.
• Ensure executive time is aligned to the highest-value business priorities.
• Understand the unique priorities, work styles, and stakeholder expectations of each executive and adjust support accordingly.
• Event Planning and vendor negotiation.

• Create systems and processes that drive consistency, accountability, and execution.
• Track key initiatives, commitments, and decisions across multiple leaders and teams.
• Proactively identify gaps, bottlenecks, and follow-up opportunities.
• Ensure deliverables stay on track through thoughtful reminders and stakeholder coordination.

• Serve as a trusted liaison between executives and internal and external stakeholders.
• Build strong relationships across departments and levels of the organization.
• Draft and coordinate executive communications with professionalism and accuracy.
• Navigate sensitive situations with diplomacy, sound judgment, and confidence.
• Adapt communication and support style based on the leader, function, and audience.
• Effectively support both Sales and Marketing & Communications leadership teams, recognizing the different needs, priorities, communication approaches, and stakeholder interactions associated with each function.
• Support interactions with clients, prospects, partners, and senior business leaders with professionalism and strong executive presence.

What's in It for You?

Here's a sneak peek at the benefits you could experience as a Cox employee:

• A competitive salary and comprehensive healthcare, with multiple options for individuals and families.
• Generous 401(k) retirement plans with company match.
• Professional development and continuing education opportunities.
• Inclusive parental leave policies, plus comprehensive fertility coverage and adoption assistance.
• Extra perks like pet insurance, employee discounts and much more.

Who You Are

Minimum:

• High School Diploma/GED and 7+ years of executive administrative support experience, including supporting senior leaders, managing complex calendars and projects, coordinating meetings and travel, and handling confidential business information. The right candidate could also have an associate's degree, bachelor's degree, or professional certification with 5+ years of related experience; or 9+ years of relevant experience in lieu of a diploma, degree, or certification.
• Creates structure without creating bureaucracy.
• Thrives in ambiguity and quickly establishes order.
• Possesses exceptional attention to detail while maintaining a strategic perspective.
• Has the confidence to respectfully challenge, redirect, and keep senior leaders on track.
• Can manage multiple priorities without becoming overwhelmed.
• Builds trust quickly and maintains absolute confidentiality.
• Demonstrates high ownership and personal accountability.
• Naturally anticipates needs rather than waiting for direction.
• Is energized by helping others succeed.
• Can effectively support leaders across different business functions and leadership styles.
• Is comfortable operating in client-facing environments.
• Demonstrates strong situational awareness and understands when in-person presence is important.
• Adapts easily to changing priorities and competing stakeholder needs.

Preferred:

• Executive presence
• Organization and prioritization
• Project management
• Stakeholder management
• Process improvement
• Client-facing professionalism and executive support
• Has experience in client hospitality and event planning

Drug Testing

To be employed in this role, you'll need to clear a pre-employment drug test. Cox Automotive does not currently administer a pre-employment drug test for marijuana for this position. However, we are a drug-free workplace, so the possession, use or being under the influence of drugs illegal under federal or state law during work hours, on company property and/or in company vehicles is prohibited.

Benefits

Employees are eligible to receive a minimum of sixteen hours of paid time off every month and seven paid holidays throughout the calendar year. Employees are also eligible for additional paid time off in the form of bereavement leave, time off to vote, jury duty leave, volunteer time off, military leave, and parental leave.

About Us

Through groundbreaking technology and a commitment to stellar experiences for drivers and dealers alike, Cox Automotive employees are transforming the way the world buys, owns, sells – or simply uses – cars. Cox Automotive employees get to work on iconic consumer brands like Autotrader and Kelley Blue Book and industry-leading dealer-facing companies like vAuto and Manheim, all while enjoying the people-centered atmosphere that is central to our life at Cox. Benefits of working at Cox may include health care insurance (medical, dental, vision), retirement planning (401(k)), and paid days off (sick leave, parental leave, flexible vacation/wellness days, and/or PTO). For more details on what benefits you may be offered, visit our benefits page. Cox is an Equal Employment Opportunity employer – All qualified applicants/employees will receive consideration for employment without regard to that individual's age, race, color, religion or creed, national origin or ancestry, sex (including pregnancy), sexual orientation, gender, gender identity, physical or mental disability, veteran status, genetic information, ethnicity, citizenship, or any other characteristic protected by law. Cox provides reasonable accommodations when requested by a qualified applicant or employee with disability, unless such accommodations would cause an undue hardship.EOE, including disability/vetsApplicants must currently be authorized to work in the United States for any employer without current or future sponsorship. No OPT, CPT, STEM/OPT or visa sponsorship now or in future.