Director of Radiation Safety Services

Company Description By working at Harvard University, you join a vibrant community that advances Harvard's world-changing mission in meaningful ways, inspires innovation and collaboration, and builds skills and expertise. We are dedicated to creating a diverse and welcomingenvironment where everyone can thrive. Why join Harvard University Central Administration? Harvard University's Central Administration (CADM) is a 5,000+ employee organization that supports the university's overall excellence by understanding and serving the needs ofits schools, students, faculty, staff, alumni, and surrounding communities. Through dynamic and collaborative partnerships, CADM provides high-quality and efficient services to the schools to help them achieve their goals. Position Summary The Director of RadiationSafety Services (RSS) / Radiation Safety Officer (RSO) leads a multidisciplinary team within Environmental Health and Safety (EHS) responsible for the University's radiation safety program across all Harvard campuses and affiliated institutions. The Director establishes and oversees standards, processes, communications, training, and systems to ensure compliance with federal, state, and local radiation regulations and to promote safe, prudent practices in all research and laboratory environments. They provide strategic leadership and clear communication of EHS and radiation safety requirements to the Radiation Safety Committee, faculty, staff, and students. Key responsibilities include program assessment and improvement, operational and strategic planning, budget and staff management, performance measurement, and radiation hazard identification and mitigation. The Director's team delivers radiation safety training, inspections, audits, surveys, and emergency response. In consultation with the Radiation Safety Committee, the Director is accountable for the overall direction, effectiveness, and long-term success of the University's radiation safety program. They also represent the University to regulatory and public safety agencies on radiation and related EHS matters and may lead or contribute to broader EHS projects as assigned. The Director collaborates closely with technical specialists within lab safety and across EHS and serves as a member of the EHS leadership team. In this role, they partner with other EHS Directors to develop, implement, and enhance programs that drive strong compliance and high standards of safety, health, and environmental performance, while fostering innovation and professional growth within the team. This is a hybrid position that requires substantial on-campus presence in accordance with established Environmental Health and Safety (EHS) office practices. Job Description Duties and Responsibilities 1. Program Leadership and Regulatory Role: Lead the Radiation Safety Services (RSS) program across all Harvard campuses and affiliated institutions. Serve as the Radiation Safety Officer (RSO) on Harvard's Broad Scope Radioactive Material License. Oversee program assessment and continuous improvement, operational and strategic planning, and the identification and mitigation of radiation hazards. Coordinate RSS service delivery with key contacts in FAS, HMS, HSDM, SPH, SEAS, other laboratory-based departments, and affiliated institutions. 2. Radiation Risk Management and Compliance: Develop and maintain tools, systems, and processes to help laboratory clients assess and manage radiation risks. Ensure the RSS team systematically recognizes hazards and compliance obligations, and applies layered controls (engineering and administrative) to achieve compliance and risk reduction. Support University risk-related initiatives, fact-finding, and investigations involving radiation or related EHS concerns. Ensure RSS contributes to the radiation safety components of the University-wide EHS inspection program. 3. Training and Communication: Oversee the development, delivery, and periodic review of radiation safety training, in coordination with EHS training, technical, and regulatory specialists. Ensure training requirements for laboratory personnel and management are clearly communicated, tracked, and met; lead development of remedial actions for training deficiencies. Lead development of remedial actions for training deficiencies as needed. Maintain strong communication channels with ESCOs, Principal Investigators, Laboratory Directors, Research Operations Managers, Facility Managers, and other stakeholders to convey RSS and EHS program requirements. Regularly seek and incorporate feedback from faculty, ESCOs, and other stakeholders on RSS performance and service quality. 4. Accident Prevention, Emergency Response, and Incident Management: Develop and implement programs for accident prevention, incident investigation, and correction of radiation safety hazards and regulatory deficiencies in laboratory settings. Play a key leadership role in laboratory emergency planning and management, including preparedness, response, recovery, and after-action reviews. Ensure RSS staff respond to radiation-related emergencies, conduct accident investigations, and implement corrective and preventive actions. Participate in Campus Services and University-wide emergency management activities as a representative of laboratory EHS. 5. Governance, Committees, and Representation: Serve as a key contributor to the University Lab Safety Committee and related governance bodies that set EHS policy for laboratories. Represent laboratory EHS and radiation safety interests at ESCO policy meetings and in interactions with Risk Management and Audit Services, Human Subjects and Animal Research committees, Biosafety Committees, the Radiation Safety Committee, and other oversight groups. Represent the University with external regulatory and public safety agencies on radiation safety and related EHS matters. 6. Performance Measurement and Reporting: Establish program goals, performance indicators, and metrics for RSS and broader laboratory EHS objectives. Provide regular performance data and reports to laboratory groups, EHS leadership, University executives, and governance committees on radiation safety and compliance status. 7. Financial and Resource Management: Develop and manage RSS budgets to ensure cost-effective, high-quality service delivery. Assist the Managing Director of EHS with budget preparation, analysis, and financial management for laboratory EHS programs. Collaborate with EHS Central Management, Systems & Programs to support cost-allocation and cost-recovery models related to laboratory EHS services. 8. Staff Leadership and Development: Lead, mentor, and develop managerial, professional, technical, and administrative staff within RSS. Oversee recruitment, selection, performance management, coaching, and career development for RSS staff. Foster a learning-oriented, collaborative culture that supports innovation, high safety standards, and professional growth. 9. Continuous Improvement and Innovation: Promote innovation and organizational learning within RSS and the broader laboratory EHS program. Encourage new ideas and approaches that enhance safety, reduce administrative burden, improve sustainability, and simplify compliance for laboratory clients. 10. Records and Information Management: In partnership with EHS Records Management, establish and maintain records and documentation systems that meet legal and regulatory requirements and support effective RSS operations. 11. Client Service and External Support: Serve as a primary point of escalation for complex or sensitive RSS issues and work collaboratively with schools and affiliates to resolve them. Oversee radiation-related services provided under contract to affiliates on the Cambridge and Boston campuses. Coordinate with Harvard's Occupational Health program on matters involving radiation exposure, medical surveillance, and worker health protection. Qualifications Basic Requirements B.S. in health physics, nuclear engineering, occupational health, environmental management, or related scientific or technical disciplines. Minimum of 10 years of related work experience or equivalent training experience in management of EHS personnel, programs, and budgets including significant experience for radiation safety programs. Must have, or be able to obtain within a reasonable period, the education, training, and experience required by the Massachusetts Department of Public Health to serve as a Radiation Safety Officer (RSO), including eligibility to be named as RSO on the institution's radioactive materials license, or an equivalent combination that meets MA DPH criteria. Professional recognition as a Certified Health Physicist by the ABHP is required. Knowledge of the Multi-Agency Radiation Survey and Site Investigation Manual (MARSSIM) required. Previous supervisory experience required Requires proven ability to motivate, mentor, and coach professional and administrative staff. Must be proficient and experienced in the management and operation of a large university or broad scope or by-product materials license. Must have a working knowledge of radiation and transportation regulations and professional standards of practice for radioactive material use in a university environment. Working knowledge of NRC, DOT, MA-DPH, EPA, FDA, and DLS regulations required. Additional Qualifications and Skills Masters or PhD in radiological sciences or equivalent preferred Professional recognition as a Certified Laser Safety Officer, Certified Safety Professional, Certified Industrial Hygienist, or other EHS-related professional certification is preferred. Advanced training and experience in laboratory research environment preferred. Must have strong leadership, organizational, oral, and written communication skills, including training program delivery. Excellent customer orientation and a bias for action. The candidate must be able to establish effective working relationships with laboratory managers, researchers, and other stakeholders. An ability to work in a fast-paced environment handling multiple assignments, working independently on multiple projects and priorities, and ability to make sound decisions in a timely fashion are critical. Experience working in an environment with organized labor is desired. Skill in implementing and assessing occupational health and safety compliance programs is required. A strong focus on safety program implementation for diverse laboratory related projects is required. Additional Information Technology Skills Requirements Must possess high level of competency in Excel, PowerPoint, Word, and SharePoint. Will be required to learn University financial, scheduling, human resources, and work management software, as well as use of other databases. Candidate must have strong computer skills, including Microsoft Office programs, and database experience. Must be able to analyze complex data and develop summary and/or comprehensive reports. Physical Requirements Must have sufficient mobility, dexterity, and endurance to perform emergency response activities and field visits. Must be capable of using personal protective equipment and monitoring equipment, be able to access any area of the University to perform designated work functions including but not limited to inspections, job safety assessments, and emergency response. Special Requirements Participate in EHS Emergency Response Team on rotating basis; will be required to carry a mobile phone and respond to emergencies during non-business hours with other EHS staff. Periodic participation on-site during off hours, holidays, and weekends may be required to support projects. Emergency Status Designation: Critical Operations Personnel Standard Hours/Schedule: Exempt Visa Sponsorship Information: Harvard University is unable to provide visa sponsorship for this position Pre-Employment Screening: Identity SS Verification Education References Drug testing Criminal background SORI Drug Test References #LI-JD3 Work Format Details This position has been determined by school or unit leaders that some of the duties and responsibilities can be effectively performed at a non-Harvard location. The work schedule and location will be set by the department at its discretion and based upon operational needs. When not working at a Harvard or Harvard-designated location, employees in hybrid positions must work in a Harvard registered state in compliance with the University's Policy on Employment Outside of Massachusetts. Additional details will be discussed during the interview process. Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements prior to employment. Salary Grade and Ranges This position is salary grade level 060. Please visit Harvard's Salary Ranges to view the corresponding salary range and related information. Benefits Harvard offers a comprehensive benefits package that is designed to support a healthy work-life balance and your physical, mental and financial wellbeing. Because here, you are what matters. Our benefits include, but are not limited to: Generous paid time off including parental leave Medical, dental, and vision health insurance coverage starting on day one Retirement plans with university contributions Wellbeing and mental health resources Support for families and caregivers Professional development opportunities including tuition assistance and reimbursement Commuter benefits, discounts and campus perks Learn more about these and additional benefits on our Benefits & Wellbeing Page. EEO/Non-Discrimination Commitment Statement Harvard University is committed to equal opportunity and non-discrimination. We seek talent from all parts of society and the world, and we strive to ensure everyone at Harvard thrives. Our differences help our community advance Harvard's academic purposes. Harvard has an equal employment opportunity policy that outlines our commitment to prohibiting discrimination on the basis of race, ethnicity, color, national origin, sex, sexual orientation, gender identity, veteran status, religion, disability, or any other characteristic protected by law or identified in the university's non-discrimination policy. Harvard's equal employment opportunity policy and non-discrimination policy help all community members participate fully in work and campus life free from harassment and discrimination.