High School Principal Administrative Assistant (Apply directly with STEM School Highlands Ranch - DO NOT apply online with DCSD)

High School Principal Administrative Assistant

At STEM School Highlands Ranch, we place innovation at the heart of learning to unleash the potential of all students and prepare them for an exponentially changing world. As a K-12 free Charter School in the Douglas County School District, we are committed to creating an environment that fosters respect, success, and continuous improvement. We welcome you to join us on our goal to redefine limits and unleash potential.

Our Commitment to Diversity: STEM School Highlands Ranch is dedicated to providing equal opportunities to all individuals, regardless of race, color, national origin, age, sex, genetic information, religion, pregnancy, disability, sexual orientation, veteran status, or any other protected status. We strive to maintain a work environment free from unlawful harassment and discrimination.

Our Core Beliefs:

• Create an environment of respect and success.
• Nurture unlimited human potential.
• Leverage the power of collaboration.
• Optimize resources.
• Impact the world ethically and positively.
• Reinvent and adapt.

What We Expect: At STEM School Highlands Ranch, we expect our team members to be agile learners who design thoughtful and engaging initiatives that ensure maximum impact and engagement.

What You Can Expect: You will join a community of committed professionals who engage in constant collaboration and innovation to nurture unlimited potential for both students and staff.

Benefits: STEM School Highlands Ranch offers a comprehensive benefits package, including: Employer-paid health, dental, and vision insurance (available on the 1st of the following month). Short-term, long-term disability, life, and ADD insurance (available six months from hire date). Retirement benefits including PERA pension and 401K employee-only contribution managed through Colorado's PERA program. Other benefits include FSA (medical and dependent care), Pet Insurance, Sick Time, and PTO based on years of service.

Position Overview: We are seeking a highly organized, proactive, and detail-oriented High School Principal Administrative Assistant to support the Principal, Assistant Principal, Dean/Athletic Director, and Executive Director. This role is critical in ensuring efficient school operations, supporting instructional leadership, and delivering a high-quality experience for students, staff, and families.

The ideal candidate thrives in a fast-paced environment, anticipates needs, manages multiple priorities, and maintains a high level of professionalism and confidentiality.

Primary Responsibilities

• Leadership & Administrative Support
• Provide direct support to the Principal, Assistant Principal, Dean, and Executive Director
• Manage calendar ownership, scheduling, and conflict resolution
• Prepare agendas, materials, and logistics for meetings and events
• Coordinate logistics for leadership team and full staff meetings
• Track action items and ensure follow-up accountability
• Protect leadership time for evaluations, instructional leadership, and strategic priorities
• Enrollment & Family Engagement
• Conduct enrollment communications and inquiry follow-up
• Communicate with prospective families via phone and email
• Coordinate tours, student shadows, and a positive enrolling family experience
• Align logistics, stakeholders, and timelines to ensure seamless execution
• School Operations & Coordination
• Coordinate principal-led events, STEM signature events, and key school initiatives
• Oversee volunteer coordination, execution and tracking
• Coordinate substitute coverage aligned to staffing needs and school priorities
• Ensure 504 scheduling compliance
• Schedule and support observations, walkthroughs, and conferences
• Manage Skyward systems and supply ordering
• Coordinate field trips
• Human Resources Support
• Support hiring, onboarding, and offboarding logistics
• Additional Responsibilities (as needed)
• Front Office Support
• Assist with front desk operations, including phones, visitors, and general inquiries
• College & Student Programming Support
• Support college access initiatives and external partnerships
• Assist with coordination of senior programming and graduation activities

Qualifications

• Strong organizational and time management skills
• Excellent communication and interpersonal skills
• Ability to manage multiple priorities in a fast-paced environment
• High level of professionalism, discretion, and confidentiality
• Experience with student information systems (e.g., Skyward) preferred
• Prior experience in a school or administrative setting preferred

Schedule:

Day shift Monday to Friday School Year: 2026 - 2027 School Days: 195

This position will be open until filled, but will not be open past: June 30, 2026

#SJ2025

Compensation: The pay range for this role is $20 - $33.85 USD per hour.

Responsibilities:

• Coordinate a variety of building and staff activities: beginning and end-of-year check-in and check-out, back to school nights, parent teacher conferences, building security measures, on line student check in, graduation activities, etc.
• Manage a variety of personnel functions, such as substitute teachers, staff leaves and leave records, pay sheets, and personnel hirings/terminations.
• Maintain advanced proficiency in technology systems used in schools.
• May develop, evaluate and cross-train the work of support clerical personnel and make routine decisions.
• Maintain files on personnel, including evaluations, other confidential information including emergency contacts and crisis management process.
• Perform other related duties as assigned or requested.
• May prepare and distribute a variety of regular and special reports for administration, the district and the state.
• Draft and produce letters, memoranda, reports, special projects; such as newsletters, handbooks and other related materials and documents in an accurate and timely manner. Deal with matters of a highly confidential nature.
• Continually look to improve administrative processes.
• May supervise office staff.
• Maintain the principal's calendar, make appointments, schedule meetings and conferences. May assist in maintaining overall calendar of school and community events.
• Liaison with district community relations alerting the district to crisis situations, good news, student celebrations, etc.

Certifications:

Education: High School or Equivalent (Required)

Position Type: Charter School

Primary Location: STEM Charter School

One Year Only (Yes or No): No

Scheduled Hours Per Week: 40

FTE: 1.00

Approx Scheduled Days Per Year: 185 Work Days

(260 days indicates a year-round position. Time off [or Off-Track Days] are then granted based on the position. Any exceptions to the normal off-track time will be noted in the Additional Position Details section above, as scheduled work days.)

Minimum Hire Rate: $22.74 USD Hourly

Maximum Hire Rate: $29.73 USD Hourly

Full Salary Range: $22.74 USD - $36.71 USD Hourly

All salary amounts listed above are based on a full-time (1.0) FTE. If applicable, part-time salaries will be prorated according to the assigned FTE.

This position will be open until filled, but will not be open past: June 12, 2026