Event Assistant

Events Assistant | Chicago, IL | Full-time | Monday–Friday | 9:00am–5:30pm | Office-based | Permanent position Strong events depend on logistics, venues, and priorities working together. We're looking for an Events Assistant in Chicago, IL to support day-to-day event activities, coordinate staging workflows, and help ensure that promotional activations are executed efficiently and consistently. This role is suited to someone who can see the bigger picture while keeping track of the details. You'll work across different functions, monitor setup timelines, resolve logistical challenges, and identify practical ways to improve how live events are run. Key Responsibilities Support daily event planning activities and coordinate priorities across staging teams Establish and maintain checklists that support consistent venue workflows Monitor event setups, review schedules, and track key production timelines Identify staging bottlenecks and recommend improvements to existing site procedures Coordinate equipment, materials, and schedules to support event objectives Work with site managers to address operational issues and remove logistical delays Maintain accurate inventory logs, vendor registries, and event performance documentation Review progress against setup deadlines, turnout targets, and agreed objectives Support the planning and implementation of promotional brand activations Communicate schedule updates and expectations to relevant event staff Help ensure venue safety protocols and event requirements are followed Prepare post-event recaps and recommendations for management review You’ll need: Strong organizational and problem-solving skills Clear written and verbal communication The ability to coordinate multiple event setups and competing deadlines Confidence reviewing run-of-show schedules, identifying risks, and tracking vendor deliverables Good judgment when resolving day-to-day event staging issues The ability to collaborate across teams and support venue accountability Proficiency with standard office software and inventory tracking spreadsheets A practical approach to logistics coordination and task execution Previous experience in event support, hospitality, customer service, administrative coordination, or promotions is valuable. Experience managing event materials, coordinating vendors, or monitoring site setups is an advantage. Working Week Monday to Friday 9:00am–5:30pm Full-time, permanent Office-based in Chicago, IL We are an equal opportunity employer and consider qualified applicants in accordance with applicable law.

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