Accounts Receivable Coordinator

Position: Accounts Receivable Coordinator Location: Port Clinton, OH Job Id: 379 # of Openings: 1 JOB TITLE Accounts Receivable Coordinator DEPARTMENT DEPARTMENT: Accounting & Finance REPORTS TO REPORTS TO: Accounting Manager FLSA STATUS FLSA STATUS: Hourly – Non-Exempt JOB SUMMARY This position ensures that the organization receives payments for goods and services and properly documents the transactions within the ERP. In addition, the position directs customer invoicing, maintains accounts receivable records, analyzes related transactions, performs accounts receivable collection functions, applies payment receipts, and creates related policies and procedures. ESSENTIAL DUTIES & RESPONSIBILITIES Create invoices for customer shipments, investigate billing discrepancies, communicate with customers to resolve problems and process credits. Process and post daily payments to customer accounts via entering information into a ledger or accounting software system, process credit card payments as well as make bank deposits. Establish, periodically review, and maintain credit limits for new and existing customers. Develop credit policies, procedures, and guidelines in conjunction with the Corporate Controller’s directives. Perform functions to manage credit and collection operations; collect on accounts through sending bill reminders and directly communicating with customers via phone, fax, mail, or e‑mail. Initiate formal collection procedures on delinquent accounts including coordinating with the collection department or third‑party collection agency. Advise management on past‑due accounts status and problems. Generate monthly, quarterly, or annual financial statements and reports detailing paid and unpaid invoices and other accounts receivable activity (active accounts, the status of the accounts and collection costs). Maintain customer file information and applicable data. Perform special research projects/tasks (reviewing payment trends, creating outstanding invoices reporting, running AR reports, updating, or adding customer profiles in AR system). Other duties as assigned. SUPERVISORY RESPONSIBILITIES None. QUALIFICATIONS & REQUIREMENTS High level of attention to detail. Strong organizational skills. Ability to work on multiple priorities under stringent deadlines. Strong interpersonal skills working in a team‑oriented environment. Intermediate to advanced knowledge of Microsoft Word and Excel (Spreadsheets) preferred. Strong math skills with a solid ability to calculate figures and amounts such as discounts, interest, commissions, and proportions, as well as addition, subtraction, multiplication, and division. Ability to read and interpret documents necessary. Ability to write routine reports and business correspondence necessary. Ability to effectively communicate and interact with team members, customers, and suppliers at all organizational levels, using tact and diplomacy necessary. Successful completion of 90‑day probationary period. EDUCATION & EXPERIENCE Minimum of associate’s degree in accounting. 3 to 5 years on the job experience or equivalent combination of education and experience. Must have knowledge of accounting in a manufacturing environment. Previous experience working with ERP systems (Syteline) preferred. Working knowledge of accounting, database, and other manufacturing software preferred. PHYSICAL DEMANDS Prolonged periods of sitting at a desk and working on a computer. Must be able to lift up to 15 pounds at times. WORK ENVIRONMENT The work environment is pleasant, temperature controlled, professional office environment in a manufacturing setting. The employee works in an office setting but does have frequent interaction with the shop floor. On the shop floor, the employee is exposed to moving mechanical parts and fumes or airborne particles. The noise level in the work environment is mixed and the air temperature fluctuates with the seasonal weather. NOTE This Job Description may be modified due to business necessity. #J-18808-Ljbffr