Human Resources & Office Administrator

Human Resources & Office Administrator - full-time direct hire in Rockford, IL. You'll manage front-desk operations, HR administration, payroll support, and general office tasks while keeping the workplace welcoming and compliant. Work Monday-Friday, 8:00 AM-5:00 PM with some flexibility.

Key Responsibilities:

• Serve as the first point of contact for visitors, phone calls, and deliveries.

• Maintain an organized, professional office environment and manage office and kitchen supplies.

• Support leadership with internal events and employee engagement activities.

• Administer employee benefits, including enrollments, changes, and inquiries.

• Coordinate new hire onboarding, including paperwork, I-9 verification, and orientation.

• Maintain confidential employee records and support HR compliance, policy acknowledgments, and required postings.

• Provide backup support for payroll processing, including data entry and timekeeping reviews.

• Assist with employee payroll questions and year-end activities, including W-2 distribution.

• Assist with accounts payable data entry and vendor correspondence.

• Track and maintain certificates of insurance, licenses, bonds, and permits for tenants, contractors, and vendors.

• Process construction pay applications for general construction contracts.

• Support general administrative tasks as needed.

Qualifications:

• 2+ years experience in HR, office administration, office management, or a similar role.

• Familiarity with benefits administration, employee onboarding, and confidential recordkeeping.

• Proficiency in Microsoft Office or Google Workspace.

Preferred Skills:

• Payroll system experience is a plus.

• Experience with HRIS and payroll platforms is preferred.

• Associate or bachelor's degree is preferred.

• Notary Public certification is a plus.

Benefits:

• Salary: $60,000-$70,000, depending on experience.

• Medical, dental, and vision insurance.

• 401(k) with company contribution.

• Paid holidays and vacation time.