Office Administrative Assistant

Administrative Office Clerk

Wage/Hour Status: Hourly

Pay Grade: Bloomington ISD Clerical / Para-Professional Salary Schedule

Reports to: CFOO

Dept/School: Administrative Office

Primary Purpose:

Ensure efficient operation of school administrative office and provide clerical services for school's administrative staff.

Qualifications:

Education/Certification: High school diploma or GED

Special Knowledge/Skills:

Proficient word processing and file maintenance skills

Effective organizational, communication, and interpersonal skills

Ability to use personal computer and software to develop spreadsheets, databases, and do word processing

Knowledge of basic accounting principles

Experience: One to three years secretarial experience, preferably in public education environment and/or payroll processing

Major Responsibilities and Duties:

Records, Reports, and Correspondence

1. Prepare written correspondence, forms, schedules, or reports using personal computer.

2. Prepare instructional materials, meeting agendas, communication as requested

3. Maintain school calendar of events.

4. Schedule meetings and appointments and maintain calendar for principal.

5. Receive incoming calls, take reliable messages, and route to appropriate staff.

6. Maintain physical and computerized files including mailing lists, and office communication. 7. Perform routine bookkeeping tasks including simple arithmetic operations to maintain campus budget records.

8. Prepare and make cash deposits for activity account(s).

9. Vendor relations.

10. Assist in preparing payroll.

11. Sort, distribute, or deliver mail and other documents.

12. Maintain confidentiality.

Reception and Phones Answer incoming calls and greet visitors.

Files & Other Assist with filing

Equipment Used: Personal computer and peripherals, copier, fax machine, and calculator.

Working Conditions: Mental Demands/Physical Demands/Environmental Factors: Maintain emotional control under stress; work with frequent interruptions. Repetitive hand motions; prolonged use of computer.