Senior Facilities Project Manager

Job Description

Job Description

POSITION SUMMARY

Reporting to the Director of Facilities, the Senior Facilities Project Manager plans, leads, and delivers a portfolio of facility and construction projects at our non-profit agency. Projects range from small, quick-turn repairs and refreshes, to major, multi-phase capital improvements. This role will partner with internal leaders, architects/engineers and contractors to define scope, schedule, budget, and deliver on high-quality project expectations. The Senior Facilities Project Manager manages project risks, issues, change control and ensures clear communication while prioritizing safety and minimal disruption to operations. Responsible for creating and maintaining project standards and with consistent and accurate documentation to reflect our customer focused approach.

ESSENTIAL FUNCTIONS:

• Lead facilities and construction projects across a range of complexity and size—from small repairs, minor upgrades, and deferred-maintenance work to medium-to-large, moderately complex renovations and capital projects—ensuring alignment to organizational goals, operational needs, and stakeholder expectations.
• Develop and maintain scopes of work, budgets, schedules, and regular status reports.
• Coordinate and support selection and oversight of vendors and external partners (architects/engineers, consultants, general contractors, specialty trades), including deliverables, timelines, and performance tracking.
• Manage design and preconstruction activities, including programming, constructability reviews, cost estimating/value engineering support, and schedule development.
• Administer construction-phase activities, including site walks, meeting facilitation, documentation, punch lists, and closeout items.
• Manage change control by evaluating impacts to scope, schedule, budget, safety, and operational readiness; secure approvals and maintain clear communication.
• Support contract and procurement processes, including scopes of work, bid documentation (as applicable), and coordination of vendor onboarding requirements.
• Monitor spend across all projects and budget forecasts; verify progress against schedule and deliverables in partnership with Facilities leadership and Finance.
• Coordinate implementation and transition to operations, including occupant communications, move planning (as applicable), commissioning/turnover documentation, warranties, and training for facility systems.
• Maintain accurate project documentation in designated systems to support transparency, audit readiness, and knowledge transfer.
• Ensure projects are executed with an equity-centered, culturally responsive, and trauma-informed approach consistent with organizational values.
• Perform other duties as assigned.

KNOWLEDGE, SKILLS, AND ABILITIES:

• Demonstrated ability to manage facilities/construction projects through the full lifecycle (planning, design, procurement, construction, closeout) using structured methodologies.
• Working knowledge of construction documents and processes (drawings/specifications, submittals, RFIs, change orders, pay applications, punch lists, closeout packages).
• Ability to plan and control scope, schedule, and budget; analyze variances; and recommend corrective actions.
• Knowledge of applicable building codes and permitting processes; familiarity with accessibility requirements and life-safety considerations.
• Ability to coordinate contractors and consultants and to facilitate meetings, site walks, and stakeholder communications.
• Strong vendor/contract management skills, including scope development, deliverable tracking, and performance management.
• Strong written and verbal communication skills, including executive-ready status reporting and clear documentation.
• Commitment to jobsite safety and risk management; ability to recognize and escalate safety concerns and support compliance with safety requirements.
• Ability to embrace and support Akin’s commitment to fostering an inclusive organization

WORKING ENVIRONMENT:

This job is performed in a combination of office and active project-site environments. The following list is representative of the work environment employees encounter while performing the essential functions of this job:

• Office setting with computers, printers, phones, and routine interruptions.
• Regular visits to construction/renovation sites, which may include uneven surfaces, stairs/ladders, varying temperatures, dust, and moderate-to-loud noise.
• Use of required personal protective equipment (PPE) while on job sites (e.g., hard hat, safety glasses, high-visibility vest, hearing protection) as applicable.
• Periodic state-wide travel to other site locations and meetings with vendors, contractors, and permitting agencies.

HYBRID WORK ARRANGEMENTS:

Hybrid work is a benefit of Akin’s flexible workplace but cannot be offered for all positions. Some positions require daily presence in the office. Hybrid work arrangements may be adjusted or rescinded based upon business needs.

PHYSICAL DEMANDS:

• While performing the essential duties of this job, the employee is regularly required to sit, stand, walk, talk, hear, and use hands and fingers to operate a computer and telephone keyboard. The role requires periodic field work at active project sites, including walking on uneven surfaces, climbing stairs, and navigating around construction activities.
• The employee may occasionally be required to bend, kneel, stoop, reach, and lift or carry light materials (e.g., plans, samples, or small tools).
• Specific vision abilities required by this job include close vision requirements due to computer work and the ability to observe work in the field.
• Regular, predictable attendance is required.
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

MINIMUM QUALIFICATIONS:

• Bachelor’s degree in construction management, engineering, architecture, business, or related field; or equivalent combination of education and relevant experience.
• 3–5 years of progressive project management experience delivering facilities and/or construction projects (e.g., renovations, tenant improvements, deferred-maintenance, small projects).
• Demonstrated experience with project planning (scope, schedule, budget), contractor/consultant coordination, and construction administration documentation.
• A valid driver's license and a favorable driving record, with no more than three violations within the past three years

PREFERRED QUALIFICATIONS:

• Project Management Professional (PMP), Certified Construction Manager (CCM), or equivalent certification.
• Experience managing both quick-turn, small-dollar projects (repairs/refreshes) and larger, multi-phase capital projects in occupied facilities, including phasing, life-safety planning, and minimizing disruption to operations.
• Familiarity with public works or nonprofit contracting requirements (as applicable), including competitive bidding and documentation standards.
• Working knowledge of building systems (HVAC, electrical, plumbing, fire/life safety, access control) and commissioning/turnover practices.

COMPENSATION AND BENEFITS:

We provide a comprehensive benefits package, including competitive pay, medical, dental and retirement benefits and paid time off. As required by various pay transparency laws, we share a competitive range of compensation for candidates hired into each position.

The target starting pay for this position is $88,712 - $110,905per year, typically within the first half of the range. Actual offers will be based on individual qualifications relevant to the role and will not take an applicant’s pay history into account.

The range above allows our employees room for growth during their tenure in the position.