Administrative Assistant

Benefits:

Flexible schedule

Opportunity for advancement

Paid time off

Training & development

Join a Team That Helps Children and Families Thrive

We are seeking a friendly, organized, and dependable Administrative Assistant to support the daily operations of our childcare center. This person will often be the first point of contact for families, visitors, and staff, so a warm personality, professional communication, and a genuine desire to help others are essential.

The ideal candidate is proactive, detail-oriented, comfortable managing multiple priorities, and committed to creating a welcoming experience for every family who enters our center.

Key Responsibilities

Welcome families, children, visitors, and prospective parents in a warm and professional manner

Answer phone calls, and direct questions to the appropriate team member

Assist with enrollment inquiries, center tours, applications, and new-family onboarding

Track attendance and help ensure required forms and documents remain current

Assist with tuition records, payment follow-ups, receipts, and basic administrative reporting

Support staff scheduling, timekeeping, and payroll preparation

Prepare correspondence, notices, reports, spreadsheets, and other center documents

Communicate important reminders, events, and center updates to families

Help maintain compliance with childcare licensing and program requirements

Maintain a clean, organized, and welcoming front-office area

Provide administrative support to the director

Assist teachers and classrooms when needed and appropriately qualified

Help coordinate center events, family activities, and staff meetings

Perform other reasonable duties that support the successful operation of the center

What We’re Looking For

Friendly, professional, and service-oriented

Dependable, punctual, and able to take initiative

Strong organizational and time-management skills

Excellent written and verbal communication

Careful attention to detail and accuracy

Ability to prioritize tasks and remain calm in a busy environment

Comfortable working with children, families, and teachers

Willing to learn childcare-management and administrative systems

A positive team player who is flexible and ready to help where needed

Qualifications

High school diploma or equivalent required

Previous administrative, customer-service, school, or childcare experience preferred

Experience in a licensed childcare center is a plus

Ability to pass all required background and Central Registry checks

Current TB test and physical, if required for the position

CPR and First Aid certification preferred—or willingness to obtain certification

Why Join Us?

You will become part of a growing childcare center where your work directly supports children, families, and educators. This role is ideal for someone who enjoys building relationships, keeping an organization running smoothly, and contributing to a positive and caring workplace.

Position: Part Time and flexible hours. Schedule: 30 hours per week. Location: Columbia, South Carolina

If you are organized, welcoming, and passionate about supporting children and families, we would love to hear from you.