Continuing Education Program Coordinator (Coordinator l)

Continuing Education Program Coordinator (Coordinator l) Please see Special Instructions for more details. Applicants must include in their online resume the following information: 1) Employment history: name of company, period employed (from month/year to month/year), job title, summary of job duties and 2) Education: school name, degree type, and major. Position Information Posting Number Posting Number S06295P Position Title Position Title Continuing Education Program Coordinator (Coordinator l) Department Location Location Arlington Job Family Job Family Administrative Support Position Status Position Status Full-time Work Hours Work Hours Standard Work Schedule Monday-Friday; 8:00am-5:00pm. Travel infrequently (i.e., four to six times a year locally) Open to External and Internal Salary Salary is commensurate based on qualifications and relevant experience. We are proud to offer a comprehensive benefits package to all our employees at the University. To help you understand the full value of these benefits, we have created a tool that calculates the total worth of your compensation package. This tool takes into account all of the benefits that you are eligible for, including health insurance, retirement plans, and paid time off. To access this tool and learn more about the total value of your benefits, Job Summary The Continuing Education Program Coordinator serves as the central point of contact and facilitator for the planning, execution, and evaluation of training initiatives for EECs non-credit Continuing Education training programs. Responsibilities include coordinating logistics, communicating with stakeholders, managing resources, tracking and coordinating program externships and ensuring program objectives are met. The role involves administrative tasks such as record-keeping, budget management, and reporting and well as coordinating of off-site externship placements. The Program Coordinator collaborates with internal and external partners to ensure program success and may also provide support to participants and staff. Strong organizational, communication, and problem-solving skills are essential for success in this role. Essential Duties and Responsibilities Develop and execute program plans, timelines, and schedules. Coordinate logistics for non-credit program training, course, and seminars both in-person and virtually. Serve as contact for program participants, stakeholders, and partners. Communicate program objectives, requirements, and updates effectively. Maintain accurate program documentation, including participant records, budgets, and reports. Handle administrative tasks such as scheduling, record-keeping, and data entry. Provide support to program managers, participants, and internal and external staff as needed. Coordinate externship placements and address inquiries, concerns, and requests promptly and professionally. Coordinate program resources, including budget allocation, instructional services, and inventory management. Ensure resources are utilized efficiently and in accordance with program goals. Monitor program progress and performance. Collect and analyze data to assess program effectiveness and identify areas for improvement. Collaborates with internal and external stakeholders to build and maintain positive relationships to support program objectives. Ensures clear communication among management, instructors, clients, training sites, and division staff regarding the coordination and support of open enrollment training initiatives. Aids in crafting and disseminating digital marketing campaigns for continuing education open enrollment training programs. Coordinates and provides support for third-party training providers and certifying organizations including program management, test proctoring, and the issuance on digital micro credentials, and the collection of third-party funding. Support the Director and Division in other duties as assigned. Travel infrequently (i.e., four to six times a year locally) for activities such as facilitating trainings, attending college fairs and seminars. Minimum Qualifications Bachelor’s degree in business, curriculum and instruction, or a related field from an accredited college or university, plus two (2) years of relevant work experience or an equivalent mix of education and relevant experience in similar role. Demonstrated strong computer skills, proficiency with office suites like Google Docs and Adobe products, coupled with excellent verbal and written communication abilities. Preferred Qualifications Master’s degree in business, curriculum and instruction, a related field from an accredited college or university, with four (4) years of related work experience, including two (2) years of program coordination experience. One (1) year experience with project management and/or marketing or grant writing. Knowledge, Skills and Abilities Outstanding administrative skills, business acumen, and exceptional communication abilities, with a strong emphasis on proficient writing. Highly motivated self-starter with innovative thinking. Relevant experience in general accounting. Proficient in managing budgets and financial reporting, possessing strong verbal and written communication skills. Demonstrated organizational prowess and adept at time management, with proven capabilities in project management and multitasking. Collaborative team player, detail-oriented, and committed to meeting deadlines. Possesses strong interpersonal skills, along with proficiency in marketing and public relations. Knowledgeable in both virtual and in-person learning practices, with expertise in planning and executing training or educational activities. Other Requirements Working Conditions Travel infrequently (i.e., four to six times a year locally) for activities such as facilitating trainings, attending college fairs and seminars, supervising the work of others, or other activities requiring travel under normal conditions. Special Conditions for Eligibility CBC Requirement It is the policy of The University of Texas at Arlington to conduct a criminal background check on any applicant who is under final consideration for employment with the University. EEO Statement It is the policy of The University of Texas at Arlington ( UTA or The University) to provide an educational and working environment that provides equal opportunity to all members of the University community. In accordance with federal and state law, the University prohibits unlawful discrimination, including harassment, on the basis of race, color, national origin, religion, age, sex, sexual orientation, pregnancy, disability, genetic information, and/or veteran status. The University also prohibits discrimination on the basis of gender identity, and gender expression. Retaliation against persons who oppose a discriminatory practice, file a charge of discrimination, or testify for, assist in, or participate in an investigative proceeding relating to discrimination is prohibited. Constitutionally-protected expression will not be considered discrimination or harassment under this policy. It is the responsibility of all departments, employees, and students to ensure the University’s compliance with this policy. University Information The University of Texas at Arlington is located in the heart of the Dallas-Fort Worth-Arlington metroplex, a vibrant and diverse metropolitan area that is home to over 7 million people, one of the fastest-growing tech economies in the United States, and a wide array of arts, entertainment, and cultural activities. UTA is a comprehensive teaching, research, and public service institution dedicated to the advancement of knowledge through scholarship and creative work. The University is committed to providing access and ensuring student success, and to a culture of innovation, entrepreneurship, and commercialization of discoveries by our community of scholars. With an enrollment of more than 40,000 students, UTA is the second largest in the University of Texas System. As a result of its combination of rigorous academics and innovative research, UTA is designated as a Carnegie R-1 “Very High Research Activity” institution. UTA ranks No. 4 nationally in Military Times’ annual “Best for Vets: Colleges” list and is among the top 30 performers nationwide for promoting social mobility of its graduates (U.S. News & World Report, 2023). UTA is designated by the U.S. Department of Education as both a Hispanic-Serving Institution ( HSI ) and an Asian American and Native American Pacific Islander-Serving Institution ( AANAPISI ), and it has one of the top 5 most ethnically diverse undergraduate student bodies in the United States (U.S. News & World Report, 2023). Its approximately 270,000 alumni, including some who occupy leadership positions at many of the 24 Fortune 500 companies headquartered in North Texas, contribute to UTA’s $22.2 billion annual economic impact on Texas. Furthermore, UTA is poised to experience widespread growth in the near future. The university recently launched the first phase of its RISE 100 initiative aimed at recruiting 100 new tenure-system faculty to amplify research standing and position UTA as a leader in key scholarly areas; more details are available at . The successful candidate for this position will have the opportunity to join UTA during an exciting period of growth and contribute as the university broadens its impact. ADA Accommodations The University of Texas at Arlington is committed to providing reasonable accommodation to individuals with disabilities. If you require reasonable accommodation in completing this application, interviewing or otherwise participating in the employee selection process, please direct your inquiries to View phone number on click.appcast.io or email View email address on click.appcast.io . Number of Vacancies Number of Vacancies 1 Minimum Number of References Required Minimum Number of References Required 3 Maximum Number of References Accepted Special Instructions to Applicants Applicants must include in their online resume the following information: 1) Employment history: name of company, period employed (from month/year to month/year), job title, summary of job duties and 2) Education: school name, degree type, and major. Requirement Questions Required fields are indicated with an asterisk (*). * What is the highest level of education attained? GED High School Diploma Associate's Degree Bachelor's Degree Master's Degree PhD or equivalent * How many years of professional experience do you have in the related field? None/less than 2 years 2 to 3 years 4 to 5 years 6 years or more * What is your skill level using Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, etc)? No skills/Basic Intermediate Advanced Proficient * Are you willing to travel? Yes No Documents Needed To Apply Required Documents Resume or CV Cover/Interest Letter Optional Documents #J-18808-Ljbffr The University of Texas at Arlington Portal