Lease Administrator

Contract-To-Hire Lease Administrator

Robert Half Legal is partnering with a publicly traded food and beverage chain in search of a Contract-to-Hire Lease Administrator in Tempe, Arizona.

This is a full-time, onsite opportunity offering flexible hours of either 7:00 a.m. to 4:00 p.m. or 8:00 a.m. to 5:00 p.m. The environment is casual, collaborative, and team-oriented, with an open office floor plan and a variety of employee-focused amenities.

Position Overview

This Lease Administrator will serve as a key support partner to the real estate and construction team, lease accounting team, and management. This role is ideal for someone with lease administration, real estate, title, or property management-related experience who enjoys tracking critical lease obligations, reviewing notices, and supporting a large, active retail portfolio. The company currently has approximately 1,200 stores, with about 800 open and this role overseeing roughly 450 open locations. This position functions much like a property management role within a legal and real estate setting, with responsibility for helping manage lease-related documentation, deadlines, and property issues.

Key Responsibilities

• Review, track, and manage lease notices and other lease-related correspondence.
• Abstract and maintain lease data and supporting documentation.
• Draft and assist with ancillary lease documents, including amendments, notices, estoppels, memoranda of lease, rent commencement certificates, and related agreements.
• Monitor and help resolve property management-related issues tied to leased locations.
• Review maintenance costs, real estate taxes, and certificates of insurance.
• Track lease statuses, obligations, critical dates, and deadlines across a large portfolio.
• Partner closely with internal teams including real estate and construction, lease accounting, and managers.
• Organize and maintain lease files and document records in internal systems.
• Support document routing, approvals, and execution processes.
• Respond to lease analysis requests and internal inquiries related to lease terms and property matters.

Requirements

Qualifications

• 2+ years of legal, lease administration, real estate, title, or related experience required.
• Experience reviewing commercial lease documents, notices, and ancillary agreements.
• Background in real estate, title, lease administration, or property management strongly preferred.
• Familiarity with maintenance costs, real estate taxes, COIs, and related lease obligations is highly valued.
• Strong organizational skills and attention to detail.
• Ability to manage multiple deadlines and work effectively in a fast-paced, high-volume environment.
• Strong communication skills and the ability to collaborate cross-functionally.
• Comfortable working with limited supervision and taking ownership of assigned work.

Work Environment & Perks

This is a fully onsite role in Tempe with a casual dress environment and open office floor plan. Employees enjoy a unique workplace that includes snacks, a coffee bar, an onsite gym, massage chairs, a red light therapy room, and even a pickleball court in the breakroom.

Schedule

Full-time, onsite in Tempe, AZ

Flexible hours: 7:00 a.m. to 4:00 p.m. or 8:00 a.m. to 5:00 p.m.

Target start date: July 13