Early Learning Center Assistant Director-Alameda

Early Learning Center Assistant Director-Alameda

Warren Village, Inc., Denver Metro

Organization type: Nonprofit

Type of role: Full-time

Job Category: Education

Salary: $67,930 - $77,750

Summary/Objective:

The Warren Village United Airlines Learning Center serves children ages 6 weeks to 10 years old in a comprehensive, high-quality early learning environment. The Learning Center is a Colorado Shines 5 Star quality-recognized center. Teaching teams provide a supportive and nurturing learning environment that fosters the development of the whole child. There is a strong emphasis on teacher training and application of Conscious Discipline®, an innovative social-emotional learning and classroom management program designed to give teachers the skills they need to address the emotional and social issues of children. The Administrative Assistant does a variety of clerical and office duties, acts as the receptionist at the front desk, provides a layer of security, and supports parents during arrival and departure from the center.

At Warren Village, we uphold organizational values of accountability, collaboration, empowerment, excellence, inclusion, and integrity. We agree to engage our work together with honesty and transparency, clear decision-making, continuous learning and improvement, a commitment to repair, community building, and collective growth and well-being. We recognize that our backgrounds are broad, and our talents are many, from different lived experiences. We value and leverage these differences to support and engage our communities.

Essential Functions and Responsibilities

Onboarding and Compliance

Staff Onboarding: Assists with organizing required trainings the onboarding process by ensuring new teaching staff understand Learning Center (LC) policies and procedures. Track their progress and communicate follow-up actions to the appropriate administrator under the LC Director's supervision.

Compliance Management: Maintain complete and compliant staff files by managing a staff file spreadsheet and calendar for compliance requirements. Organize training sessions for medication administration and other necessary areas.

Nurse Consultant Binder: Co-maintain the Nurse Consultant binder, particularly concerning Medication Administration staff training.

Administrative Support – Assists with Event planning and preparation: Assist with professional development (PD) sessions, including preparation of necessary materials (sign-ins, certificates, agendas) and managing spaces.

Record Management: Maintain accurate and compliant records for children, families, and staff.

Google Dashboard: Update and maintain the WVLC Colorado Shines QRIS Google dashboard.

PDIS Profiles: Assist staff in updating their Professional Development Information System (PDIS) profiles.

Reception and Communication Welcome and greet visitors, manage sign-in/sign-out procedures, and direct inquiries appropriately. Ensure only authorized clients, vendors, and personnel enter the Center and secure entry doors.

Answers phones and responds to voicemails daily.

Ensure substitute staff files are current with all necessary training. Check monthly with the Colorado Department of Early Childhood (CDEC) to ensure training requirements are met and notify Director/Assistant Director of any updates. Ensure substitutes understand safety procedures before entering classrooms.

Create and distribute flyers, handouts, calendars, and other documents. Provide clerical support such as filing, copying, and maintaining operational copy machines. Communicate closures and special events to families with advance notice.

Prepare routine correspondence, reports, and documents using Microsoft Office tools.

Mail Handling: Check and distribute center mail daily.

Data Management and Brightwheel Administration – Maintain accurate data for children, families, and staff. Manage ATS/logs and tracking, create daily attendance logs, and ensure accurate meal planning and staffing.

Ensure accurate parent information, assist parents with app use, and help teachers post classroom information. Manage student transitions in Brightwheel and monitor communication and tasks for compliance.

Maintain staff and child files per CDEC regulations, ensuring documentation is up to date. Purge files as necessary following Learning Center and Warren Village policies.

Print and distribute compliance-related documents, including Records of Meals (ROMS) and head count sheets.

Facilities Support

Coordinates minor repairs and maintenance with Property Maintenance or Facilities maintenance as appropriate. Support teachers and administrators during emergency drills.

Assist with daily staffing and scheduling, covering classrooms as needed.

Other duties as assigned.

Competencies:

Commitment to the mission, goals, and values of Warren Village as stated in the Summary.

Technology systems aptitude. Demonstrated proficiency in Microsoft Office applications including Excel, PowerPoint, and Word.

Minimum/Required Qualifications:

High School diploma/GED or equivalent required.

One year of related experience.

Early Childhood teacher (ECT) certificate.

Willingness to undergo and pass background checks as required by state law.

Experience using Brightwheel.

Preferred education, knowledge, and/or experience:

Associate's degree in early childhood education or a closely related field.

Conversational and written proficiency Spanish preferred.

Experience with culturally diverse populations, culturally responsive caregiving practices, trauma-informed care, Conscious Discipline, the Creative Curriculum, TSGs, ASQ, ESI, and DECA.

CPR/First Aid certification.

Ability to clear a TB test.

Highly Preferred-Large Center Director Credential

Warren Village is an Equal Opportunity Employer and is committed to creating an inclusive environment for all employees. We recruit, hire, train, compensate, and promote individuals without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, veteran status, or any other protected status under applicable federal, state, or local law.

Warren Village values diversity and encourages candidates from all backgrounds and experiences to apply. We are committed to providing reasonable accommodations throughout the application and employment process in accordance with applicable laws.

Benefits

Medical, Dental, Vision, Life Insurance, Short and Longterm Disability, 403B Retirement Plan, Generous PTO and Holiday policy and much more.