HVAC Service Coordinator

Established in 1994, Advanced Air Systems is an Experienced HVAC Contractor specialized in air conditioning installations, repairs, and maintenance solutions for residential and commercial customers throughout the state of Florida. Advanced Air Systems is a division of Advanced Roofing Inc., Florida’s premier commercial re-roofing and solar energy contractors. Our deep construction heritage combined with in‑house divisions of roofing, HVAC, sheet metal, cranes, trash removal, lightning protection, and renewable energy allows us to offer unmatched heating and cooling solutions that distinguish us from traditional contractors who do not have these resources. Company Culture With more than 500 employees, Advanced Roofing continues to promote the core values that shaped the foundation of our family business nearly 40 years ago. We believe that our people are our best asset and the cornerstone of our success. Each of us brings a unique passion for what we do and together, everyone achieves more. Our leadership is built on the foundation of honesty, integrity, dedication, and the belief that price is what you pay; value is what you get. Our commitment to quality goes beyond our work. To us, quality also means improving the life and well‑being of our neighbors. That is why we invest in supporting the causes that better the communities in which we live and work. What makes us Advanced? Each of our associates travels a unique path. Yet our personal and professional values are aligned to make our business thrive. Performance drives our company through the lens of service and integrity. Why Us? We are a family‑owned business who believe people are our best asset We are dedicated and strongly believe in the importance of work/life balance We are a dog friendly environment We believe in TEAM work (Together Everyone Accomplishes More) Room for growth within the HVAC Department! Competitive pay Full benefits Receive on the job training Refer a friend and receive a bonus of up to $2,000! Key Responsibilities Responsible for processing all incoming client service, maintenance, and warranty calls in pleasant and courteous manor Assigning service tickets to Technicians based on schedule and geographical locations Schedule and coordinate service and access to job site locations as needed Ensure all information and documentation is properly captured by technicians before processing service tickets into billings Assisting in ordering/shipment of materials and equipment as needed Maintain the dispatch board / schedule for service work and follow ups Maintain maintenance agreements and logs, scheduling service as needed Perform collection calls on past due billings and other accounting functions as needed Process timesheets for the department and coordinate process with Payroll administrator Adhere to the policies and procedures of the company Process and document all work in a timely manner Replenish office supplies as needed Perform additional work as directed by manager including administrative activities and clerical tasks Skills, Experience, and Knowledge Required Education High school diploma or general education degree (GED) Experience Four years of dispatching field technicians in service industry, HVAC preferred Skills & Requirements Minimum 18 years of age Successful Pre‑Employment Drug Proficient knowledge in computer skills: MS Office - Word, Excel, Outlook Ability to multi‑task and stay Organized Working Conditions | Environment | Special Requirements Full time onsite Ability to work in a safe professional manner adhering to all regulatory requirements including, OSHA, State and Federal regulations. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position. Employees will be subject to the random drug and alcohol testing upon reasonable suspicion or any other regulatory requirement. The company is a “dog friendly” environment. General Commitment for All Employees Commitment to Company values and complies with Company norms, policies, directives, and procedures. Follows all safety procedures and protocols. Honors and protects confidential and proprietary documents and information. Satisfies work schedule requirements. The job description is not designed to cover or contain a comprehensive listing of all activities, duties or responsibilities required to be performed by the employee. Performs all other duties as assigned. We are an equal opportunity employer of protected veterans and individuals with disabilities. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status. CC-C024413 EOE DFWP Apply Here / Aplicar aquí #J-18808-Ljbffr