Hospitality Assistant

Position Description:

Under the supervision of the Hospitality Coordinator, the Hospitality Assistant is responsible for providing assistance to the Hospitality Department in the planning and execution of seminary events.

Part-time (10-15 hours a month), depending on the seminary event schedule with January and May as the busiest months.

Primary Responsibilities:

• Manage and communicate with staff or outside vendors - serving as the on-site or "day of" event manager
• Assist the Hospitality Coordinator with preparation for events: gathering, packing, and transporting supplies
• Set and strike event venues:
  • Based on the event requirements (headcount, menu, supplies, room diagram) provided by the Hospitality Coordinator, gather the needed equipment, and supplies and setup the event space
  • Setup the event space with any audio-visual, lighting, or technical requirements (media cart setup, thermostat adjustments)
  • Setup the event space with necessary linens, décor, and catering equipment
  • Prepare any food or pick up/receive food for the event (portion food, make coffee, arrange food on serving vessels)
  • Once food is ready/received, finish the final setup/food presentation for the start of the event (curate refreshments on buffet tables, ensure proper supplies and equipment are ready)
  • Clean and return equipment to original storage location in a timely manner (washing dishes, cleaning linens, unpacking supplies)
  • Return any remaining supplies to original storage in a timely manner
  • Assist in monitoring and stocking inventory items

Qualifications:

• Profession of Christian faith
• Ability to communicate effectively and promptly, both orally and in writing
• Accuracy and careful attention to detail
• Excellent organizational and time-management skills
• Sound judgment and the ability to work independently
• Reliable vehicle (preferably large enough for food transport)
• Ability to lift 40 pounds
• Event management or execution experience a plus but not required
• Catering or food service experience a plus but not required
• Ability to establish and maintain collaborative working relationships with individuals from faculty, staff, students, and other WSC constituents
• Willingness and ability to provide excellent customer service to all WSC constituents
• Desire and ability to represent WSC in a positive and professional manner and to be able to articulate the confessional beliefs of the seminary