Corporate Legal Assistant

Job Description

Job Description

At Avanci ( we’re redefining the future of global patent licensing through premier independent platforms. Partnering with leading high-tech companies, we're driving transformative and optimized patent licensing for advanced technologies and products. In the automotive space we've streamlined the licensing of over 200 million connected vehicles to date ( and are continuously expanding into new verticals.

We are seeking a highly organized and detail-oriented Corporate Legal Assistant to support the Legal Department across operational, administrative, and financial functions. This role will serve as a key partner in improving operational efficiency, while also supporting core legal activities such as contract administration, case tracking, and corporate record management.

This position is ideal for someone with a strong foundation in legal support who is interested in the operational side of a legal function.

Essential Functions and Responsibilities

Legal Operations

• Serve as a Legal Tracker company administrator responsible for invoicing, external counsel billing management, vendor onboarding, and matter management
• Monitor and review outside counsel submissions for compliance with guidelines

Corporate Records Administration

• Administer companywide Document Management System, including maintaining and organizing corporate records, contracts, board materials, correspondence, and governance documents
• Support contract lifecycle management, including tracking, organization, and execution processes
• Assist in preparing legal documents and internal communications for attorney review

Administrative & Operational Support

• Coordinate meetings, calendars, and communications for the legal team
• Support Platform Operations with onboarding new customers
• Maintain and periodically update legal templates, playbooks, and knowledge resources
• Manage legal vendor and subscription management

Knowledge, Skills, and Abilities

• Strong proficiency in Microsoft Office
• Exceptional organizational skills and attention to detail
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment
• Strong analytical and problem-solving skills
• Excellent written and verbal communication skills
• Ability to handle confidential information with discretion
• Experience working with outside counsel billing management
• Familiarity with contract lifecycle management tools or document management systems, such as Epona
• Exposure to patents, licensing, or corporate legal environments is a plus

Education/Certification

• Associates degree required

Required Experience

• 5–8+ years of experience in a legal support or legal operations role
• Experience with legal billing systems strongly preferred

Competencies

• Legal Operations & Process Improvement
• Attention to Detail
• Communication & Stakeholder Management
• Organization & Execution