Safety & Quality Administrative Professional (Entry Level)

Job Description

Job Description

Safety & Quality Administrative Professional (Entry Level)  

Join the Lee Kennedy Team  

Lee Kennedy Company is an award-winning construction manager and general contractor with over 40 years of experience delivering high-quality projects. We’re passionate about building lasting partnerships, delivering exceptional results, and leading with integrity. Our success is built on a strong learning culture, a commitment to our people, and a drive to grow and develop talent across the organization. 

Position Summary  

Lee Kennedy Company is seeking a highly organized and detail-oriented Safety & Quality Administrative Professional to support the daily operations of our Safety & Quality Department. This entry-level role is essential to ensuring projects are properly set up from a safety perspective, documentation is accurately maintained, and project teams receive the administrative support needed to uphold our commitment to safety and quality.

The ideal candidate is proactive, organized, thrives in a fast-paced environment, and is eager to learn the construction industry. This position offers an excellent opportunity to build a career in construction safety, quality, and operations while working alongside experienced professionals.

Key Responsibilities  

Project Setup & Safety Documentation  

• Prepare safety and quality documentation for new construction projects. 

• Develop project-specific Site Safety Plans using company templates.  

• Create and distribute project safety orientation materials.  

• Ensure project safety documentation is accurate, complete, and submitted on time.  

• Maintain project safety and quality files.  

Safety Administration  

• Coordinate project safety audits and inspections.  

• Compile and distribute safety audit reports.  

• Track corrective actions and follow up with project teams.  

• Maintain department records, forms, and templates.  

• Assist with OSHA logs, safety metrics, and reporting.  

• Manage document control for safety policies and procedures. 

• Support subcontractor safety prequalification. 

• Generate reports and dashboards using Excel and Procore.  
• Help standardize department processes and templates.  
  

Project & Department Support  

• Support project startup and onboarding activities. 

• Prepare reports, spreadsheets, presentations, and meeting materials. 

• Maintain department calendars and schedules.   

• Coordinate safety and quality meetings, including agendas and minutes. 

• Assist with special projects and process improvements.
• Build knowledge of OSHA regulations and construction safety practices. 

Communication & Collaboration  

• Communicate professionally with project teams, subcontractors, and internal departments.  

• Partner with Operations, HR, and Project Management to maintain accurate safety and quality documents. 

• Provide responsive support to field personnel and internal customers. 

Qualifications  

Required

• Excellent organizational and time management skills.  

• Strong written and verbal communication skills.  

• Close attention to detail and accuracy.  

• Ability to prioritize multiple projects in a fast-paced environment.  
• Proficiency in Microsoft Office

• Ability to work independently while contributing to a collaborative team environment.  

• Previous experience in construction, engineering, or a related industry.  

• Familiarity with Procore construction management software.  

• Strong Microsoft Excel skills, including the ability to organize data and create reports.  

• Understanding of construction project documentation.  

Compensation and Benefits  

The estimated salary range for this position is $55,000 - $75,000 annually , representing the company’s good-faith and reasonable estimate of potential compensation at the time of posting. The final offer will be based on factors such as experience, skills, responsibilities, and current market conditions. 

Our comprehensive benefits package includes:  

• Health & Wellness: Medical, Dental, and Vision Insurance 

• Financial Benefits: 401(k) Plan, Flexible Spending Account (FSA), and Profit Sharing 

• Professional Development: Hands-on experience in the field on complex construction projects, mentorship and training from experienced construction professionals, and opportunities for career advancement within project management or field supervision 

Safety Vision:  

At Lee Kennedy Company, safety is a foundational value. We integrate safety into every aspect of our work and empower all employees to maintain and promote a safe job site. 

Lee Kennedy Company is proud to be an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.