Accountant II - Payroll Supervisor

Payroll Supervisor

This position is open to current Colorado residents only. Remote work/hybrid: In office 2 days a week, remote 3 days a week. Fort Logan/1575 Sherman. Most State of Colorado employees are eligible for a great benefit package! Please see the supplemental information section below for details!

Central Accounting provides fiscal management, accounting, and financial reporting for the Department of Human Services. This work unit serves to:

• Assure proper accounting for department-wide capital construction projects, fixed asset and lease control, capital construction budget execution and oversight, accounts payable processes, Medicaid monitoring, facility maintenance fund and utility payment control. Provide customer service, training, and mentoring to division personnel associated with accounting transactions and business processes;
• Assist division personnel in the development of sound internal controls and/or accounting management;
• Maintain the integrity of financial data in the State of Colorado's Operations Resource Engine (CORE);
• Support and complete the fiscal year-end closing;
• Provide timely and accurate reports and related information to all external constituencies;
• Recommend and assist in the development and implementation of new policy/business processes; and
• Ensure that financial reporting and business operations are processed in accordance with established CDHS policies and procedures, statutes, rules, regulations, GAAP, and applicable governmental accounting principles.

About this Unit: The Payroll and Timekeeping Unit at CDHS is responsible for processing accurate and timely payroll for over 5,500 employees across the state of Colorado. CDHS operates 12 distinct programs, including executive offices, 2 mental health institutes, 3 regional centers, the Division of Youth Services, the Behavioral Health Administration, and 4 veterans' homes. We support multiple pay cyclesmonthly, biweekly, and 7k scheduleseach with its own complexities and requirements.

About this Position: The Payroll Supervisor exists to (a) supervise all payroll and timekeeping functions performed by the assigned subordinate Payroll/Timekeeping staff, (b) ensure accurate and timely payroll and timekeeping functions are performed effectively, efficiently, timely and in a professional manner to provide accurate payroll payments to employees and to ensure accurate deductions for all applicable taxes, insurance, and other payroll deductions; proper payments are made to third parties; accurate reporting for management, W-2s, and other reporting purposes, (c) review and approve and reconciliations applicable to assigned processing oversight duties(d) advise and train subordinates on duties as assigned to ensure correct pay issuance and avoid creating audit deficiencies,(e) ensure critical procedures are performed to maintain the operation of the automated timekeeping and payroll systems for the agencies as assigned, (f) function as back up for the Payroll Manager overseeing this position in their absence.

This position is fully accountable for the work product of three full time Accounting Technician III positions and assigns tasks, monitors progress and work flow, verifies, schedules work, and establishes work standards. The duties of this position are of a fully operational accountant. Decisions made by this position are at the process level. The complexity of duties involves the nature of, and need for, analysis and judgement to be patterned. The purpose of regular work contacts outside of the supervisory chain are often for the purpose of finding information or solving problems where the issues or results are not already known.

Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights: Experience Only: Six (6) years of relevant experience in an occupation related to the work assigned to this position, specifically accounting, finance, payroll. Education and Experience: A combination of related education (coursework requires 27 semester hours completed in accounting or auditing) and/or relevant experience in an occupation related to the work assigned equal to six (6) years. Current, valid licensure as a CPA by the Colorado Board of Accountancy will count for six (6) years of the requirement. Preferred Qualifications: The ideal candidate will have strong analytical skills and advanced proficiency in Microsoft Excel, including functions such as VLOOKUP, XLOOKUP, Pivot Tables, and data analysis. Candidates must complete and pass an Excel skills test as part of the hiring process to demonstrate these abilities. Great attention to detail, understanding of details and system interactions, excellent communications skills, experience dealing with difficult situations and customers, great data analytic skills, 2 years of supervisory experience, demonstrated proficiency with Microsoft Office software, specifically Excel and Access and/or google products, demonstrated experience working with CORE (Advantage), preference will be given to candidates with public-sector and/or government accounting experience, demonstrated knowledge and experience with program accounting principles and practices with human-services related programs, preference will be given to candidates who demonstrate having greater depth of experience and knowledge related to accounting principles and practices.

Conditions of Employment: Standard background check. This position requires State of Colorado residency at the time of application (unless otherwise identified in the posting), and residency within the state throughout the duration of employment in this position. Former State employees who were disciplinarily terminated or resigned in lieu of termination must: Disclose that information on the application. Explain why the prior termination or resignation should not disqualify you from the current position. Provide your employee number from your prior State employment. Absent extraordinary circumstances, prior disciplinary termination or resignation in lieu of termination and failure to provide this information will disqualify the applicant from future State employment with CDHS.

CDHS Selection Process Explanation: Employment history is calculated on a full-time basis (40/hours per week). Part-time employment is calculated on a prorated basis to determine qualifications. Be sure your application specifically addresses your qualifications, experience, work products, and accomplishments as they relate to the position and minimum requirements. Preferred Qualifications & Competencies: Relevant years of state service experience. Minimum Qualification Screening Process: A Human Resources Analyst will review the work experience/job duties sections of the online job application to determine whether your experience meets the minimum qualifications for the position. You must complete the official State of Colorado online application. Cover letters and resumes WILL NOT be reviewed during the minimum qualifications screening process. You must specifically document your work experience and qualifications in the application form. Do not use "see resume" or "see attached." You must meet the minimum qualifications to continue in the selection process. Part-time work experience will be prorated. Comparative Analysis Process Structured Application Review: After minimum qualification screening, the comparative analysis process will involve reviewing and rating of all the information you submit. The comparative analysis step may also include your results from standardized testing. Your Work Experience/Job Duties: Document your work experience/job duties to the extent to which you possess the skills, education, experience, minimum qualifications, and preferred qualifications. Ensure this information is documented in the Work Experience section of the application. If listed, answer all supplemental questions as your answers to these questions will be evaluated during this phase. Provide at least 4-8 sentences for each supplemental question. Supplemental Questions: Answer the supplemental questions completely and thoughtfully. We will rate your answers based on the content of your response and your writing skills (spelling, grammar, and clarity of your writing). Appeal Rights: You may file an appeal with the State Personnel Board or request a review by the State Personnel Director if your application is eliminated. You will find the appeals process, the official appeal form, and how to deliver it on the State Personnel Board website. You or your representative must sign and submit the official appeal form for review. You can find the official appeal form here (Download PDF reader). You must be deliver the official appeal form to the State Personnel Board: By email (View email address on click.appcast.io), or Postmarked in US Mail to(1525 Sherman Street, 4th Floor, Denver CO 80203, or Hand delivered (1525 Sherman Street, 4th Floor, Denver CO 80203), or Faxed View phone number on click.appcast.io) within ten (10) calendar days from your receipt of notice or acknowledgement of the department's action.

Contact the State Personnel Board for assistance: At View phone number on click.appcast.io, or Refer to the Colorado Code of Regulations (CCR) 801-1, State Personnel Board Rules and Personnel Director's Administrative Procedures, Chapter 8, Resolution of Appeals and Disputes, within the Rules webpage.