Manager, Maintenance & Building Systems

Job Description

Job Description

Virginia Tech Foundation, Inc. (VTF) is a nonstock corporation established in 1948 for the sole purpose of managing the endowment and real estate portfolio of Virginia Tech, now valued at

$3.4 billion. VTF exists and operates as a separate, independent entity with its own officers and governing board – managing, investing, and distributing private resources to advance Virginia Tech’s mission and its strategic priorities.

Position Summary:

Reporting to the Senior Director, Facilities & Real Estate Operations, this position leads portfolio-wide maintenance, preventive maintenance, building systems, grounds, inspections, emergency response, and asset reliability. Establishes disciplined work-order and preventive- maintenance practices and supervises internal staff and service contractors responsible for building performance.

Role & Responsibilities:

• Lead daily maintenance operations, preventive and predictive maintenance, work-order management, inspections, grounds, janitorial interfaces, and emergency response.
• Develop asset inventories, preventive-maintenance standards, schedules, service levels, staffing plans, and annual and multi-year maintenance budgets.
• Develop and maintain an accurate maintainable equipment inventory, including asset data, condition information, remaining useful life assessments, warranties, and replacement planning information.
• Supervise the Senior Building Systems Technician, Facilities Operations Coordinator, and assigned contractors and vendors.
• Ensure significant repair, replacement, and capital recommendations are supported by appropriate engineering analysis, condition assessments, root cause investigations, and documented decision-making.
• Monitor mechanical, electrical, plumbing, BAS, life-safety, building-envelope, laboratory, and other critical systems and coordinate timely corrective action.
• Establish CMMS data standards, priorities, escalation rules, response targets, reporting, and quality assurance.
• Own the operational scope, service standards, budgeting, vendor performance, corrective actions, and renewal recommendations for maintenance and building-service contracts, including janitorial, landscaping, HVAC, elevators, fire and life safety, waste, pest control, grounds, and similar services. Partner with assigned administrative support for procurement, contract documentation, compliance, invoice coordination, and renewal tracking. The Senior Director will determine the long-term administrative support model after evaluating the organization.

• Coordinate required inspections, regulatory compliance, permits, safety practices, emergency procedures, and corrective actions.
• Partner with Capital Projects on scopes, design reviews, construction turnover, commissioning, warranties, and lessons learned.

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• Communicate building issues, outages, risks, costs, and recovery plans clearly to leadership, tenants, and stakeholders.
• Provide emergency and after-hours leadership as designated.
• Other duties as assigned.

Key Working Relationships:

• Senior Director, Facilities & Real Estate Operations
• Senior Manager, Capital Projects & Property Operations
• Senior Building Systems Technician and Facilities Operations Coordinator
• Tenants, property managers, service contractors, EHS, University partners, and emergency responders

Expected Outcomes:

• Preventive maintenance and work-order performance are measurable and improving.
• Critical systems are reliable, inspections and compliance activities are current, and risks are escalated.
• Maintenance budgets, contracts, parts, and staff are managed responsibly.
• Tenants and operations leaders receive timely, accurate communication and dependable service.
• Asset inventories, condition assessments, maintenance histories, and capital replacement data are accurate, current, and support long-term planning and budgeting.

Qualifications:

• Substantial experience leading commercial or institutional facilities maintenance, building systems, technicians, and contractors.
• Strong knowledge of HVAC, BAS, electrical, plumbing, life safety, preventive maintenance, CMMS, safety, and building operations.
• Demonstrated supervisory, budgeting, contracting, emergency-response, customer- service, and problem-solving skills.
• Degree or technical training in facilities management, engineering, construction, skilled trades, or related field, or equivalent experience.
• OSHA, facilities, or relevant trade certifications preferred; valid driver’s license required.

Salary Range:

$95,000 - $115,000

Physical Requirements:

Light lifting (<20 lbs.)

Standing

Sitting

Bending

Moderate lifting (20-50 lbs.)

Lifting

Walking

Climbing

Heavy lifting (>50 lbs.)

Reaching

Repetitive motion

Pushing/pulling

Other, specify:

Equal Opportunity Employer

Virginia Tech Foundation, Inc. (VTF) provides equal opportunity in employment to all employees and applicants. The Foundation prohibits discrimination, harassment, and retaliation against employees and applicants on the basis of age, color, sex (including pregnancy, childbirth, and related medical conditions), disability, gender, gender identity, gender expression, national origin or ancestry, political affiliation, race, religion, sexual orientation, genetic information, military or veteran status, marital status, or any other basis protected by federal and Virginia state law.