Assistant Manager, Fleet Maintenance Services

Assistant Manager, Fleet Maintenance Services

Join Our Campus Community!

Thank you for your interest in joining the University of Wyoming. Our community thrives on the contributions of talented and driven individuals who share in our mission, vision, and values. If your expertise and experience align with the goals of our institution, we would be thrilled to hear from you. We encourage you to apply and become a valued member of our vibrant campus community today!

Why Choose Us?

At the University of Wyoming, we value our employees and invest in their success. Our comprehensive benefits package is designed to support your health, financial security, and work-life balance. Benefits include:

• Generous Retirement Contributions: The State contributes over 15% of your gross salary. With your mandatory employee contribution, the total contribution toward your retirement plan exceeds 19%.
• Exceptional Health & Prescription Coverage: Enjoy access to medical, dental, and vision insurance with competitive employer contributions, that include 4 deductible options to suit your needs.
• Paid Time Off: Benefit from ample vacation, sick leave, paid holidays, and paid winter closure.
• Tuition Waiver: Employees and eligible dependents can take advantage of tuition waivers, supporting continuous education and professional growth.
• Wellness and Employee Assistance Programs: Stay healthy with wellness initiatives, counseling services, and mental health resources.

JOB PURPOSE:

Coordinate and manage all vehicle service and/or repairs of University of Wyoming vehicles, sublet repairs as necessary. Maintain service and repair records in computerized fleet management software. Track, manage, and submit all billable invoices/paperwork. Train/supervise staff with an overall management style that follows industry standards. Act as backup to Manager, Fleet Maintenance Services.

This position has been deemed essential as addressed in the University of Wyoming's Employee Handbook. Employees in essential positions may be required to work during emergency closures and winter closures based on the nature of their job duties and the reasons for the closure.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Coordinate, daily, with UW shop technicians, the repair and service status of all University of Wyoming vehicles. Duties include prioritization, scheduling, and follow-up of repair work.
• Consult with UW personnel on vehicle repair/service needs and relay information to maintenance team. Maintain accurate vehicle status in the fleet management system.
• Coordinate repairs and service with external vendors as necessary.
• Approve vehicle repairs as needed. Inspect vehicles received from vendors to ensure repairs specified are completed and meet all quality standards.
• Monitor and utilize warranties as appropriate.
• Schedule, track, and coordinate vehicles for dealer recall notice repairs.
• Responsible for the timely recording of all vendor invoices and reconciliation of discrepancies; inventory management, and inspection of new vehicles.
• Supervise part-time car washer staff.
• Produce accurate and timely monthly billings/work orders.
• Oversee and manage the inspection, vehicle cleaning, pick-up/drop-off, and the prioritizing of cleaning vehicles to meet car rental demand.

SUPPLEMENTAL FUNCTIONS:

• Assist with basic maintenance, such as jump-starts, installation of batteries, light bulbs, and wiper blades.
• Coordinate pickup and delivery of vehicles with vendors, as necessary.
• Attend and participate in training and other professional development activity.
• Participate in performance-related goal setting and achievement to meet personal and organizational goals and objectives.
• Assist in the coordination of special projects and programs as needed.
• Act as a manager in their absence, as assigned.

COMPETENCIES:

• Communication
• Attention to Detail
• Safety Awareness
• Teamwork
• Service Orientation
• Technical/Professional Knowledge

MINIMUM QUALIFICATIONS:

Education: Vocational School, On-the-Job Experience, or Associate's degree

Experience: 3 years' work-related experience (this should include at least 1 year of supervisory experience)

Required licensure, certification, registration, or other requirements:

• Valid driver's license with a motor vehicle record (MVR) compliant with the Driving for University Business SAP.
• CPR and First Aid certification or ability to obtain within 6 months of hire

Experience Evaluation

Minimum experience requirements are evaluated on a full-time equivalent (FTE) basis. Relevant part-time experience will be prorated based on hours worked. For example, two years working an average of 20 hours per week is equivalent to approximately one year of full-time experience.

Applicants must include the average hours worked per week for all current and previous positions. Failure to provide this information may affect the evaluation of qualifications.

DESIRED QUALIFICATIONS:

• Experience supervising and training employees.
• Advanced knowledge of OEM diagnostic and service software.
• Experience managing tools, shop equipment, and inventory, including inventory control and accountability.
• Ability to provide a high level of customer service and support.

REQUIRED APPLICATION MATERIALS:

Complete the online application. The department additionally requests candidates upload the following document(s) for a complete application:

1. Cover letter
2. Resume or C.V.
3. Contact information for four work-related references (references will only be contacted if you are selected as a finalist for the position).

This position will remain open until filled. Complete applications received by 11/19/2026 will receive full consideration.

WORK LOCATION:

On-campus: This position provides vital support to campus customers, and the successful candidate must be available to work on campus.

WORK AUTHORIZATION REQUIREMENTS:

The successful candidate must be eligible to work in the United States, as sponsorship for any work authorization or work visas is not available for this position.

HIRING STATEMENT/EEO:

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. In compliance with the ADA Amendments Act (ADAAA), if you have a disability and would like to request an accommodation to apply for a position, please contact us at View phone number on click.appcast.io or email View email address on click.appcast.io.

ABOUT LARAMIE:

The University of Wyoming is located in Laramie, a charming town of 30,000 residents nestled in the heart of the Rocky Mountain West. The state of Wyoming continues to invest in its only 4-year university, helping to make it a leader in academics, research, and outreach with state-of-the-art facilities and strong community ties. We invite you to learn more about Laramie by visiting the About Laramie website.

Located in a high mountain valley near the Colorado border, Laramie offers both outstanding recreational opportunities and close proximity to Colorado's Front Range and the metropolitan Denver area. Laramie's beautiful mountain landscape offers outdoor enjoyment in all seasons, with over 300 days of sunshine annually. For more information about the region, please visit