AP Specialist

Job Description

Job Description

UB Greensfelder LLP has an opening for a full-time Accounts Payable Specialist as part of the Accounting team to work in the Cincinnati, Cleveland or St. Louis office. The Accounts Payable Specialist is responsible for reviewing and processing invoices related to Firm charges, client advances, and employee reimbursements. The Accounts Payable Specialist is also responsible for scheduling ACH and check payments to vendors, as well as processing all foreign vendor invoice payments. This position involves data entry and requires a high level of accuracy and attention to detail. This position will also have a high level of interaction with outside vendors, as well as members of the Firm (both inside and outside of the Accounting Department) to resolve any AP issues.

UB Greensfelder LLP is an Am Law 200 law firm dedicated to exceeding client expectations and delivering superior, customized legal solutions. The firm's attorneys advise regional, national, and global businesses on a wide range of sophisticated legal matters across more than 25 specialized practice and industry groups. Renowned for its best-in-class client service and litigation excellence, UBG was named "2025 Ohio and Missouri Firm of the Year" by Benchmark Litigation and consistently earns top-tier accolades from Chambers and Partners. Established in 2024 through the merger of Ulmer & Berne LLP and Greensfelder, Hemker & Gale, P.C., UB Greensfelder has quickly emerged as a super-regional powerhouse firm in the Midwest and in top-tier business centers. For more information, please visit Our Business Begins With You?

Position Responsibilities Include:

• Responsible for setting up vendor records in Aderant and inputting the correct 1099 classification.
• Accurately entering invoices into Aderant; manually or through import.
• Administering the review, approval, export, and import of all Chrome River Invoices and Expenses.
• Administering the Firm MasterCard program and performing the monthly statement reconciliation through Chrome River.
• Preparing payment schedules for domestic vendor invoices, employee reimbursements, and foreign vendor invoices.
• Voiding checks when requested, reissuing when necessary.
• Researching client and/or firm charges as requested, responding to vendor/staff in a timely fashion.
• Reconciling vendor accounts in the event of a payment misapplication.
• Reconciling USPTO account on a monthly basis.
• Other duties as assigned.

Qualified Applicants Will Have:

• Associates degree or equivalent.
• Related experience in business, accounting, or finance.
• Strong organizational skills with exceptional attention to detail and accuracy.
• Minimum of two years accounts payable experience.
• Law firm experience is preferred, but not necessary to apply.
• Aderant, Elite, and/or Emburse Enterprise (Chrome River) systems experience is preferred, but not necessary to apply.

UB Greensfelder provides top-quality, sophisticated legal services, serving business clients ranging from small entrepreneurs to international companies. Our work environment is business casual and we offer a competitive compensation and benefits package, which includes medical/dental/vision, 401(k) with employer contribution, short and long term disability plans, life insurance, well-being initiatives, and paid parental leave programs. If you desire to work in a truly people-focused environment for a firm that values its employees, then UB Greensfelder is the firm for you.

UB Greensfelder recognizes the importance of forming inclusive teams of attorneys and staff to foster an environment where creative solutions are made for our clients, and all have the opportunity to thrive and succeed. We encourage candidates from a variety of backgrounds to apply to be a part of our team.