Accounting Specialist

Accounting Specialist

Department: Accounting / Finance

Reports To: Accounting Manager / Controller

FLSA Status: Non-Exempt

Employment Status: Full-Time

Location: El Paso, Texas

Position Summary

The Accounting Specialist supports the day-to-day accounting and financial operations of the organization by performing accounts payable, accounts receivable, account reconciliation, data entry, recordkeeping, and other general accounting functions. This position is responsible for maintaining accurate financial records, meeting established deadlines, and supporting the Accounting Department with timely and accurate financial information.

The ideal candidate is detail-oriented, organized, able to manage multiple priorities, and comfortable working independently while collaborating with Accounting, Human Resources, Operations, and other departments.

Essential Duties and Responsibilities

• Process accounts payable transactions, including reviewing invoices for accuracy, proper authorization, coding, and supporting documentation.
• Assist with accounts receivable activities, including recording payments, maintaining customer account information, and researching discrepancies.
• Enter accounting transactions accurately and timely into the company's accounting system.
• Reconcile bank accounts, credit card accounts, vendor statements, and assigned general ledger accounts.
• Research and resolve invoice, payment, and account discrepancies.
• Prepare and maintain accounting schedules, spreadsheets, reports, and supporting documentation.
• Assist with month-end and year-end closing activities as assigned.
• Maintain organized and accurate electronic and physical accounting records.
• Assist with expense reports and verify appropriate documentation and approvals.
• Communicate with vendors and internal departments regarding invoices, payments, account balances, and other accounting matters.
• Assist with preparing documentation requested for financial audits and other internal or external reviews.
• Support the Accounting Department with special projects, reporting, and financial analysis as assigned.
• Maintain confidentiality of financial, employee, vendor, and company information.
• Follow established accounting procedures, internal controls, and company policies.
• Identify discrepancies or unusual transactions and escalate concerns to appropriate management.
• Perform other accounting and administrative duties as assigned.

Qualifications

Education

• High school diploma or equivalent required.
• Associate degree in Accounting, Finance, Business Administration, or a related field preferred.
• Bachelor's degree in Accounting, Finance, Business Administration, or a related field is a plus but not required.

Experience

• One to three years of accounting, bookkeeping, accounts payable, accounts receivable, or related financial experience preferred.
• Entry-level candidates with relevant accounting education or internship experience may be considered.
• Experience working in a multi-location organization is preferred.

Knowledge, Skills, and Abilities

• Working knowledge of basic accounting principles and practices.
• Strong attention to detail and accuracy.
• Ability to reconcile accounts and research discrepancies.
• Strong organizational and time-management skills.
• Ability to prioritize assignments and meet deadlines.
• Proficiency in Microsoft Excel, including spreadsheets, formulas, sorting, and filtering.
• Experience with accounting or ERP software preferred.
• Strong written and verbal communication skills.
• Ability to maintain confidentiality and exercise appropriate judgment when handling sensitive financial information.
• Ability to work independently with appropriate supervision and as part of a team.
• Ability to communicate professionally with employees, managers, customers, and vendors.

Physical Requirements

The physical requirements described below are representative of those required to successfully perform the essential functions of the position.

• Prolonged periods of sitting and working at a computer.
• Frequent use of a computer, keyboard, telephone, and other standard office equipment.
• Ability to occasionally lift and carry files, documents, or office materials weighing up to 20 pounds.
• Ability to communicate effectively in person, by telephone, and electronically.

Work Environment

This position primarily operates in a professional office environment and routinely uses standard office equipment, including computers, telephones, printers, and related equipment.

Additional Information

This job description is intended to describe the general nature and level of work performed by employees assigned to this position. It is not intended to contain a comprehensive listing of all duties, responsibilities, or qualifications required. Duties and responsibilities may be modified or assigned based on business needs.

Employment is at-will and may be terminated by either the employee or the company at any time, with or without notice or cause, subject to applicable law.