Office Coordinator

Job Description

Job Description

Founded in 2010, Fun Town RV (FTRV) has grown into Texas’s largest RV chain, operating 36 locations and planning to expand. We provide excellent customer service and offer top RV brands for less, backed by a rigorous 100+ point inspection process on every RV we sell. At Fun Town RV, we prioritize hiring candidates who are honest, accountable, positive, and passionate about exceeding expectations. If you're seeking a dynamic career with growth potential and competitive earning opportunities, we encourage you to apply!

Overview: The Office Coordinator plays a key role in supporting daily administrative operations, ensuring smooth communication between departments, and maintaining accurate documentation. This position is responsible for processing all vehicle title and registration documents, ensuring compliance with state and federal regulations. This position provides a wide range of support services to employees, management, and corporate departments, with a strong emphasis on deal processing, bookkeeping, HR support, and customer service.

Key Responsibilities:

Deal Posting & Financial Coordination

• Review and process all RV deal postings: verify checklists, ensure accuracy of documents and financials, and print commission reports.
• Complete all bookkeeping tasks including updating accounting systems, managing petty cash logs, and maintaining AP and credit card spreadsheets.
• Handle all aspects of cash handling and payoff checks to lenders.
• Submit tax payments and complete title and registration processes for all sold units.

Vehicle Title & Registration Processing

• Process all new and used vehicle title transfers for the dealership and submit applicable documents to the tax office.
• Handle all title transfers for out-of-state transactions, ensuring proper documentation and regulatory compliance.
• Complete DMV registration paperwork using accuracy and timeliness.
• Ensure all tax and title documentation is properly completed, submitted, and filed.

HR & Employee Support

• Act as liaison between store employees and Human Resources.
• Oversee onboarding documentation and submission for all new hires at the location.
• Assist with employee communication, compliance coordination, and corporate policy support.
• Perform other duties as assigned by Management

Inventory & Warranty Processing

• Follow up on trade titles and ensure proper logging of new units.
• Register warranties for sold units and submit rebate requests when applicable.

Office & Reception Oversight

• Oversee front desk/reception area: create work schedules and fill in as needed.
• Order office supplies and coordinate with vendors.
• Provide general administrative support to management and departments.
• Coordinate with compliance auditors and corporate offices as needed.

Preferred Qualifications:

• High school diploma or equivalent required.
• Strong computer and software skills; Microsoft Office and Google Workspace preferred.
• Previous customer service or administrative experience required.
• Knowledge of bookkeeping practices and experience with accounting systems preferred.
• Excellent written and verbal communication skills.
• Strong organizational skills and ability to multitask effectively.
• Ability to thrive in high-volume, fast-paced environments.

Physical Requirements:

• Prolonged periods of sitting at a desk and working on a computer.
• Manual dexterity required for keyboarding, filing, and operating office equipment.
• Ability to lift up to 25 lbs occasionally.
• Intermittent standing, bending, and reaching during the workday.
• Must be able to maintain focus and attention to detail in a busy office environment.

Benefits:

• Competitive salary based on experience.
• Medical, dental, and vision coverage.
• Life insurance.
• 401(k) with company match.
• Paid time off and holidays.
• Holiday Savings Plan.
• Store discounts for employees.

Join Our Growing Team!

At Fun Town RV, we value our employees and provide opportunities for career advancement in an exciting, fast-growing industry. If you’re ready to be part of a company that values hard work and dedication, apply today!

Fun Town RV is an Equal Opportunity Employer. All qualified applicants will be considered for employment without regard to race, color, religion, sex, national origin, age, protected veteran status, or disability status. Applicants must be authorized to work in the U.S. Drug screening, driving record, and background checks may be conducted prior to and during employment. Content of this ad and fulfillment of offers is sole responsibility of Fun Town RV.