Accounts Receivable Specialist

Accounts Receivable Specialist

This position is for an international manufacturer of high end bottles sold primarily to the alcoholic beverages manufacturers. It is part of the Finance and Accounting Department and reports to the CFO.

The Accounts Receivable Specialist is responsible for the timely processing of customer invoices and payments, collection calls and weekly aging reports.

Major responsibilities of the job, tasks performance expectations and estimate of the percentage of time spent on each responsibility are as follows:

• Invoicing - 20% of the time.
• Invoice customers within 1 business day of delivery notification
• Prepare Pro Forma invoices as needed (e.g. for customs)
• Ensure there is sufficient support documentation including stock invoices and direct deliveries
• Cash Applications 20% of the time
• Apply customer payments & prepayments (as per remittance advice)
• Contact customer to clarify how payments should be applied if necessary
• Inquire with customer when invoices are not paid-in-full
• Follow prepayment corrections with Account Coordinators
• Record Keeping 5% of the time
• Prepare documentation for CFO to authorize Credit Memos or Refunds
• Maintain files and documentation thoroughly and accurately
• Customer Credit Application and Maintenance 20% of the time
• Review current customers credit terms and limits
• Update accounting function in SAP for new customers
• Process customer credit applications for new and existing customers.
• Correspond with customers and respond to inquiries
• Provide clear invoice and payment status to customers as needed
• Prepare customer statement when requested
• Assist in month-end closing when required
• Other 5% of the time
• Act as the point of contact for office supplies.

The Accounts Payable Specialist can perform other duties as assigned by their supervisor which are reasonably within scope of the duties of this job classification.

Qualifications:

• Associates Degree in Accounting or Business Administration or 5 years experience in related field
• Knowledgeable of accounts receivable, credit control and general accounting procedures
• Proficient in relevant computer applications (i.e. SAP, Excel, Google Suites)
• Able to write in a clear, concise and grammatically correct manner

Why is This a Great Opportunity:

Great team. Stable company and employment.