Senior Paralegal

Description Providence is calling for Senior Paralegal - Legal - Remote This position will provide professional legal support to the Department of Legal Affairs (DLA) attorneys generally and/or in a specific practice area or across practice areas. This position will be responsible for the coordination, provision, and completion of various legal support tasks as outlined below or requested by a supervising attorney in support of Providence St. Joseph Health’s various operations within its operating footprint. This position will manage legal matters, in partnership with attorneys, and exercise independent judgment in determining and recommending courses of action based on matter type, carrying out those actions, and bringing matters to closure. This position may also support attorneys/other DLA staff throughout DLA’s offices and will interact frequently with internal and external clients, outside counsel, third party vendors and business associates. Essential Functions General Paralegal Responsibilities Maintains the strictest confidentiality, trustworthiness and integrity at all times. Understands ABA Model rule 5.3 and how it applies to a Paralegal. Actively avoids the unauthorized practice of law. Enhance own professional growth and development through participation in educational programs, review of current literature, in-service meetings, and DLA-organized CLE offerings. Monitor and manage all aspects of projects or legal matters including, but not limited to, transactions, governance, investigations, and litigation. Assist attorney in intake/triage, creating, tracking, and managing ongoing matters and prioritizing the same. Request needed documentation and information from business partners to ensure that the attorney has all necessary information/material prior to beginning their work/analysis/review. Identifies and refine issues such that the attorney can focus her/his attention on providing legal advice and counsel to business partners. As requested, act as first line reviewer of legal invoices. Works collaboratively with outside counsel as applicable to the matter. Familiar with and able to independently utilize ServiceNow, Legal Tracker, iManage and various other platforms and document management systems used by DLA, including using these systems for reporting. Field inquiries from outside counsel and business partners when requested by the DLA attorney (or when said attorney is not available), and summarizes with relevant details, business partner legal issues or questions. Communicate directly and through correspondence with high level internal and external customers, including outside counsel as applicable. Develop, prepare and/or assemble necessary materials for meetings and presentations as needed. Assists with the on-boarding of new team members in workflows and process for applicable practice area. Identifies areas for process improvement and brings those to the attention of relevant department stakeholders. Consistent with DLA’s protocols, contract (including physician, clinical education, clinical research, services agreements, and supply chain purchase agreements) drafting and review. Participates in the development of practice tools to aid others in drafting and review of various legal documents. Draft and manage various DLA forms and policies. Compose, edit, and proofread a variety of correspondence, memos, presentations and materials, and directly handle within the assigned scope of authority, knowledge and understanding of activity. Lead or participate in document review as necessary to support various legal matters. As requested, review existing DLA documents/database to determine if preexisting analysis or other work product is available to address a current legal request. Completes legal research as requested by attorney, including Internet and other forms of computerized research. Assist in maintaining DLA’s website to include keeping model documents and other content located therein current. Leads the collection of Providence St. Joseph Health (Providence) division/local information as necessary for various purposes including to update/reflect any changes/revisions thereto for DLA. Special projects as assigned. Works independently and manages time effectively. Makes informed decisions about where to invest efforts based on established departmental and organizational priorities. Assists with training new team members. Practice Area Specific Responsibilities Healthcare Operations Responsible for the intake and triage process for new legal services requests submitted by business partners through ServiceNow following division policies and procedures. Draft and prepare a wide range of documents, including resolutions, governance documentation, certifications, consents, reports, articles of incorporation, letters of intent, deeds, leases, etc. Provide substantive support on a variety of matters to include but not be limited to, intellectual property matters including copyright, trademark, and patent filings; internal advice matters on a wide variety of subjects; regulatory matters, a wide variety of contracting matters, medical staff matters, and pre litigation disputes. Enter timely status updates in DLA’s matter management system (Legal Tracker), ensure the matter record is complete and accurate, and ensure all documents are filed to the appropriate matter using DLA’s document management system (iManage). Coordinate conflict waiver requests and ensures they comply with established requirements for reviewing and considering such requests. Assist with support for governmental inquiries, civil investigative demands, other regulatory investigations, and various components of litigation. Provide support for regulatory filings including certificates of need. Coordinate matters relating to Medical Staff, including facilitating the provision of legal advice to business partners regarding issues such as Peer Review, credentialing, Board Investigations, miscellaneous complaints. Draft and review of a wide variety of physician/provider agreements and agreement templates. May provide education to business partners on basic contracting concepts. Draft and review wide variety of legal documents and agreements, including, but not limited to clinical education/affiliation agreements; Non-Disclosure Agreements; letters of intent; Business Associate Agreements; and other agreements. Participate in the review and revision of operational policy reviews and revisions as requested. Including research into relevant statutes. Maintain knowledge of various federal and state healthcare laws including Stark Law, Anti-Kickback Statute, False Claims Act, Medicare and Medicaid billing rules, HIPAA-HITECH, and EMTALA, and explain the broad concepts of each law to a variety of audiences. Knowledge, Skills and Abilities Friendly and service-oriented. Consistently goes out of the way to listen, understand, and support the needs of others in a sensitive manner. Listens with sensitivity and openness. Actively seeks constructive feedback and remains open and receptive to it. Performs challenging tasks efficiently and effectively. Anticipates problems and takes corrective action prior to completing the task. Demonstrated personal management skills and ability to work effectively to build collaborative relationships with colleagues, customers, and executive management through positive interaction. Strong attention to detail and outstanding critical thinking and analytical skills. Proven ability to organize multiple projects, schedules, demands and to meet shifting priorities. High degree of technical aptitude for learning new software and systems with a demonstrable working knowledge of Office 365. Ability to work independently and with a high degree of initiative. Demonstrated organizational awareness to work in a complex business environment. Able to identify and resolve problems and conflicts by employing open, respectful and clear communication. Ability to explain laws, legal concepts and tools to a variety of audiences. Ability to identify and articulate legal risks and escalate issues as appropriate. Providence caregivers are not simply valued – they’re invaluable. Join our team at Providence Strategic And Management Services and thrive in our culture of patient-focused, whole-person care built on understanding, commitment, and mutual respect. Your voice matters here, because we know that to inspire and retain the best people, we must empower them. Required Qualifications: Associate's Degree in ABA-approved Paralegal Studies Program or Certificate from a paralegal program at, or a degree from, an accredited secondary institution which requires at least 24 semester units in law-related courses 5 years of Paralegal experience in a relevant practice area with an in-house legal team, or equivalent experience in a law practice setting 5 years of Demonstrated experience performing substantive legal work for multiple attorneys in a relevant practice area Preferred Qualifications: Bachelor's Degree in Paralegal Studies / Law / Legal Studies Notary Public upon hire 2 years of exposure to the health care industry working with large integrated health systems Salary Range by Location: AK: Anchorage:Min: $40.11, Max: $62.27 AK: Kodiak, Seward, Valdez:Min: $41.81, Max: $64.91 California: Humboldt:Min: $40.98, Max: $64.88 California: All Northern California - Except Humboldt:Min:$46.91, Max: $72.82 California: All Southern California - Except Bakersfield:Min: $41.81, Max: $64.91 California: Bakersfield:Min: $40.11, Max: $62.27 Idaho:Min: $35.69, Max: $55.41 Montana: Except Great Falls:Min: $32.29, Max: $50.13 Montana: Great Falls:Min: $30.59, Max: $47.49 New Mexico:Min: $32.29, Max: $50.13 Nevada:Min: $41.81, Max: $64.91 Oregon: Non-Portland Service Area:Min: $37.39, Max: $58.05 Oregon: Portland Service Area:Min: $40.11, Max: $62.27 Texas:Min: $30.59, Max: $47.49 Washington: Western - Except Tukwila:Min: $41.81, Max: $64.91 Washington: Southwest - Olympia, Centralia & Below:Min: $40.11, Max: $62.27 Washington: Tukwila:Min: $41.81, Max: $64.91 Washington: Eastern:Min: $35.69, Max: $55.41 Washington: South Eastern:Min: $37.39, Max: $58.05 Why Join Providence? Our best-in-class benefits are uniquely designed to support you and your family in staying well, growing professionally, and achieving financial security. We take care of you, so you can focus on delivering our Mission of caring for everyone, especially the most vulnerable in our communities. Accepting a new position at another facility that is part of the Providence family of organizations may change your current benefits. Changes in benefits, including paid time-off, happen for various reasons. These reasons can include changes of Legal Employer, FTE, Union, location, time-off plan policies, availability of health and welfare benefit plan offerings, and other various reasons. About Providence At Providence, our strength lies in Our Promise of “Know me, care for me, ease my way.” Working at our family of organizations means that regardless of your role, we’ll walk alongside you in your career, supporting you so you can support others. We provide best-in-class benefits and we foster an inclusive workplace where diversity is valued, and everyone is essential, heard and respected. Together, our 120,000 caregivers (all employees) serve in over 50 hospitals, over 1,000 clinics and a full range of health and social services across Alaska, California, Montana, New Mexico, Oregon, Texas and Washington. As a comprehensive health care organization, we are serving more people, advancing best practices and continuing our more than 100-year tradition of serving the poor and vulnerable. Posted are the minimum and the maximum wage rates on the wage range for this position. The successful candidate's placement on the wage range for this position will be determined based upon relevant job experience and other applicable factors. These amounts are the base pay range; additional compensation may be available for this role, such as shift differentials, standby/on-call, overtime, premiums, extra shift incentives, or bonus opportunities. Providence offers a comprehensive benefits package including a retirement 401(k) Savings Plan with employer matching, health care benefits (medical, dental, vision), life insurance, disability insurance, time off benefits (paid parental leave, vacations, holidays, health issues), voluntary benefits, well-being resources and much more. Learn more at Providence.jobs/benefits. About the Team Providence Shared Services is a service line within Providence that provides a variety of functional and system support services for our family of organizations across Alaska, California, Montana, New Mexico, Oregon, Texas and Washington. We are focused on supporting our Mission by delivering a robust foundation of services and sharing of specialized expertise. Providence is proud to be an Equal Opportunity Employer. We are committed to the principle that every workforce member has the right to work in surroundings that are free from all forms of unlawful discrimination and harassment on the basis of race, color, gender, disability, veteran, military status, religion, age, creed, national origin, sexual identity or expression, sexual orientation, marital status, genetic information, or any other basis prohibited by local, state, or federal law. We believe diversity makes us stronger, so we are dedicated to shaping an inclusive workforce, learning from each other, and creating equal opportunities for advancement. Requsition ID: 443107 Company: Providence Jobs Job Category: Legal Job Function: Legal/Compliance/Risk Job Schedule: Full time Job Shift: Day Career Track: Technical/Skilled Support Department: 4007 SS LEGAL OPERATIONS Address: CA Irvine 15480 Laguna Canyon Rd Work Location: Providence System Offices Discovery Park-Irvine Workplace Type: Remote Pay Range: See Posting #J-18808-Ljbffr