Purchasing Coordinator

The Purchasing Coordinator supports the procurement and supply chain functions by coordinating the purchase of raw materials, components, supplies, and services necessary to support manufacturing operations. This role ensures timely and cost-effective procurement while maintaining compliance with company policies, quality standards, and applicable regulatory requirements within a medical device manufacturing environment. The Purchasing Coordinator works closely with suppliers, production planning, inventory control, quality assurance, and finance to ensure uninterrupted production and customer fulfillment. Essential Duties and Responsibilities Create, process, and manage purchase orders for production materials, indirect supplies, and services. Monitor supplier performance, delivery schedules, and order status to ensure on-time material availability. Expedite critical orders and resolve supply chain issues that may impact production schedules. Maintain accurate purchasing records, supplier information, pricing agreements, and procurement documentation. Coordinate with Production Planning, Manufacturing, Warehouse, and Quality teams to support inventory requirements and production demands. Track inventory levels and support inventory replenishment activities to prevent stockouts and excess inventory. Communicate with vendors regarding quotations, lead times, order confirmations, shipment status, and invoice discrepancies. Assist in evaluating and qualifying suppliers in accordance with company quality and regulatory requirements. Support supplier corrective actions and follow-up activities when quality or delivery concerns arise. Reconcile purchase orders, receipts, and invoices to resolve discrepancies in collaboration with accounting. Maintain compliance with FDA regulations, ISO 13485 standards, Good Manufacturing Practices (GMP), and company procedures as applicable. Generate and analyze purchasing reports, metrics, and spend data to support departmental objectives. Participate in continuous improvement initiatives focused on cost savings, supplier performance, inventory optimization, and process efficiency. Support audits by providing purchasing records and supplier documentation as required. Perform other duties as assigned. Education, Certifications and/or Work Experience Requirements Associate degree in Supply Chain Management, Business Administration, Operations Management, or related field; equivalent experience may be considered Minimum of 2 years of purchasing, procurement, supply chain, or inventory control experience Experience working within a manufacturing environment required. Proficiency in Microsoft Office Suite, particularly Excel Experience with ERP/MRP systems such as SAP, Oracle, JD Edwards, Microsoft Dynamics, or equivalent. Strong organizational skills with exceptional attention to detail Excellent communication, customer service, and problem-solving skills Ability to prioritize multiple tasks and meet deadlines in a fast-paced environment Accounting knowledge Skills/Knowledge Requirements Understanding of purchasing and supply chain best practices Working knowledge of inventory management principles and material planning Ability to analyze purchasing data and identify trends Strong negotiation and vendor relationship management skills Ability to maintain confidentiality regarding pricing, suppliers, and company information Strong analytical and decision-making abilities Ability to work independently and collaboratively across departments Physical Requirements Ability to sit, stand, and walk for extended periods Frequent use of computers and standard office equipment Occasional travel within manufacturing and warehouse areas Ability to lift up to 25 pounds occasionally #J-18808-Ljbffr NIPRO Corporation - Global