Deputy Court Clerk

Deputy Court Clerk

The City of Wylie Municipal Court is seeking a Deputy Court Clerk. The selected applicant will maintain court records, assist the Judge and Prosecutor, assist customers on the telephone and in person at the cashier's window, implement office procedures and does related work as required. Works as part of a team. Supervision is provided by the Court Administrator. Salary negotiable within posted range only: $20.00/hour to $23.00/hour. Municipal Court works four ten hour days each week.

Essential Job Functions

• Provides customer service to citizens, defendants, parent/guardians of defendants, and other parties by phone and in person, i.e. answers questions, takes payments, sets court dates, enters information in computer, prepares payment plans, receives required and/or court ordered documents such a copies of insurance, motor vehicle registration receipt, driving record, etc.
• Reviews documents presented to the court for authenticity, accuracy and appropriate judicial action.
• Calculates, collects, and processes fines, fees and court costs, based on judicial orders, for misdemeanor violations related to state law and city ordinances.
• Receives payments for Municipal Court fines and fees as well as cash bond payments in the form of cash, check, money order, and credit card.
• Assists citizens with information regarding the entire municipal court process, with general information about the City and its services, and directs inquiries to the appropriate department.
• Prepares cases for court, processes judgments and dispositions, and enters case information into the court software system.
• Assists Judge and court personnel in the courtroom as needed, including operating recording software for court of record requirements.
• Prepares and maintains court files, both manual and computerized, including data entry and digital imaging.
• Assists with research and interpretation of judicial orders.
• Reviews court files for compliance, processes cases in accordance with legal requirements, and prepares documentation for judges and prosecutors, including warrant of arrest.
• Runs routine reports from the court software system.
• Generates correspondence and documentation to defendants and attorneys related to court case files such as court summonses, letters, promises to appear, document receipts, etc.
• Processes administrative dismissals for customers based on standing orders issued by the Presiding Judge.
• Reviews work for accuracy and completeness.
• Processes incoming and outgoing mail, and internet transactions for adjudication.
• Communicates effectively and courteously with customers and other City employees.
• Performs as a responsible steward of the public trust and strives for excellence in public service, enhancing the quality of life for all.
• Acts in a civil, respectful manner at all times to management, co-workers and others.
• Knowledgeable about the entire municipal court process.
• Other duties may be assigned.

Minimum Job Requirements

High School Diploma or equivalent. Four years general business and clerical experience involving customer contact and fiscal responsibility. Completion of National Incident Management System (NIMS) training courses as outlined by Emergency Management after hire. A desirable candidate has a working knowledge of court operations, policies and procedures. Level I of the Municipal Court Clerk Certification through the Texas Municipal Courts Education Center (TMCEC) or the ability to obtain this certification within two years of employment.

Physical Requirements/Work Environment

PHYSICAL STRENGTH REQUIRED: Low: Must be able to exert up to 20 pounds occasionally, 10 pounds frequently or negligible amounts consistently. Requires walking or standing. PHYSICAL ACTIVITIES REQUIRED: Balancing Bending Carrying Crouching Fine Dexterity Handling Hearing Kneeling Lifting Pushing/Pulling Reaching Sitting Standing Talking Twisting Vision Walking PRIMARY WORK ENVIRONMENT: Indoors SHIFT WORK: No CALL-OUT: Occasionally

Benefits

• Retirement benefits with Texas Municipal Retirement System. Contributions by payroll deduction. Employee contributes at 7% level. City matches 200% of employee contribution. Mandatory.
• Deferred compensation - Nationwide and Edward Jones. The City does not contribute. Employee contributions by pre and post-tax payroll deduction. Optional.
• Health/Dental/Vision/Prescription insurance PPO and HDHP/HSA plans. PPO - Employee pays $30 per pay period for employee only coverage and 60% of dependent premiums, the City covers 40% of dependent premiums. HDHP/HSA - City pays full premium costs for employee only coverage and 50% of dependent premiums.
• Flexible Spending Account - allows for pre-tax deduction for eligible medical expenses as well as dependent care expenses. Optional.
• Health Savings Account with a High Deductible Health Plan - City contributes $1000 for employee only coverage and $200 for employee + one dependent or more coverage.
• Life insurance - 2x annual salary through New York Life. Fully paid by City and 1x annual salary through TMRS. Total of 3x annual base salary.
• Long-Term Disability for all full-time City employees.
• Thirteen paid holidays: New Years Day, Martin Luther King Day, Good Friday, Memorial Day, Juneteenth, July 4th, Labor Day, Veteran's Day, Thanksgiving Day and Friday following, Christmas Eve, Christmas Day and one floating holiday.
• Vacation - Earn three weeks of vacation in the first year.
• Sick leave accrues each full pay period.
• Sick leave conversion to vacation leave (once per year in January).
• Sick leave buy back (if budget allows; once per year).
• Bereavement leave, military leave, jury duty leave.
• Longevity pay $8 per month of service; paid once per year.
• Workers' compensation benefits
• Tuition reimbursement - $2,000 per year.
• Direct Deposit - City of Wylie Payroll will deposit employee paycheck to any bank accepting wire transfers.
• Family and Medical Leave Policy as described by federal legislation.
• Free Recreation Center family membership.
• City pays every two weeks. (26 pay periods per year)