Judicial Specialist 2

Job Title Judicial Specialist 2 (#00033562-23500), Full‑Time, Permanent, Artesia, NM Positions: 1 | Open Date: 04-01-2026 Target Pay Range: $19.57–$24.47 per hour or $40,705.60–$50,897.60 annually Job Summary The Fifth Judicial Magistrate Court in Artesia, Eddy County, New Mexico has one position for a full‑time classified Judicial Specialist 2. The role is in a GG range with a target pay range of $19.57 to $24.47 hourly. Hours are Monday through Friday 7:45 a.m. – 4:45 p.m. Acting under general supervision, prepare and process court documents, perform judicial procedures and work with the court case management system. Responsibilities Use the case management system to open, docket, and close cases based on judgment details. Provide customer service information to a high volume of pro se litigants, giving procedural information without legal advice. Open cases—determine case type/cause of action and assess and receive filing fee if required; docket cases—review documents, determine appropriate event codes, enter data, scan documents, and link related scanned images; close cases—enter closing events, disposition type, and judgment details. Assess, receive, record, and reconcile monies, and prepare bank deposits; follow cash handling procedures. Process, maintain, and distribute documents, files, and case materials. Use electronic filing to review incoming filings for format, signatures, event code, and filing fees. Process and expedite orders of protection. Accurately disburse bond payments, and prepare and maintain bond reports. Reconcile billing and invoices from contracted vendors for Specialty Court Programs. Prepare, proofread, edit and mail out documents such as notices and final orders. Execute on case hearings, including orders to show cause, bench warrants, recusals, excusals, pleadings, and rule extensions. Maintain cash till and ensure court fees are accurately assessed, paid, receipted, and recorded in the case management system. Provide public case information to parties, attorneys, law enforcement agencies, and other outside agencies. Order, review, sort, and organize jury summons. Prepare alpha list, random list, voir dire sheet, and seating chart for jury trials. Organize case files for microfilming, archiving, and destruction. Prepare exhibits and hard‑copy case files. Research automated, hard‑copy, and microfiche files for case status data. Certify and prepare court records, tapes, logs, and exhibits for cases on appeal to higher courts. Ensure the office, courtrooms, and equipment are operational. Ensure judicial calendars and schedules are maintained. Serve as a court monitor. Under general supervision perform clerical & technical duties involved in case processing, file maintenance, jury management, and the conduct of the clerical business of the court. Manage jury trial calendar requests for judges to schedule upcoming jury trials. Advise internal staff of jury procedures, when jurors are reporting, updates on specific trials. May serve as a courtroom clerk, producing Instant J&Ss, and obtain signatures from parties/counsel of record, assigned judge, file, and distribute. Provide support to other magistrate or district courts within the judicial district. Work with prospective jurors, instruct them on how to complete their information online and/or provide appropriate forms. Answer phone calls, address incoming and outgoing correspondence, maintain office supplies. Coordinate program participation with Specialty Programs within the Court. Accept, maintain, and file court exhibits, which may include hazardous or dangerous items. Gather, deliver, and file recordings, receipts for logs and exhibits to provide accurate record‑keeping procedures. Troubleshoot recording equipment, run updates, and maintain technical logs. Responsible for retention of case material and marks for identification logs, files, and safeguard evidence as a public, sequestered, or sealed exhibit. Act as a liaison between court personnel, litigants, or attorneys to advance court proceedings. Other duties as assigned. Competencies / Qualifications The successful applicant should demonstrate: Knowledge of legal terminology and phrases; basic knowledge of jury service; filing methods; case processing; knowledge of Specialty Court Programs; research methodology; project management techniques; court fee accounting practices; court monitoring procedures; Court Clerk’s Procedures Manual and Code of Ethics; court’s and State’s Language Access Policies; access to the Certified Language International Interpretation Line; and general organizational structure of the judiciary. Work Environment and Physical Demands Work is performed in an office or court setting. A valid driver’s license and travel may be required. The assigned work schedule may include overtime. The employee must regularly interact positively with co‑workers, clients, the public, judges, and justices. Benefits Medical/Dental/Vision/Rx, Short‑Term and Long‑Term Disability Insurance Programs; employee assistance program. State paid life insurance, supplemental and dependent life insurance. Optional flexible spending accounts for medical, day‑care, and travel expenses. Paid vacation and sick leave up to eight weeks. Eleven paid holidays. Up to 12 weeks of paid parental leave. Deferred Compensation 457(b) plan. Lifetime Defined Benefits Retirement Plan. Flexible work schedules and alternative work locations. Free health care, Rx, and lab work at the facility (Stay Well Health Center) in Santa Fe, NM. Bilingual compensation. Training and career development opportunities. Higher education opportunities, educational leave, and tuition reimbursement. May qualify for the Public Service Loan Forgiveness Program (PSLF). May receive overtime holiday or shift differential pay. May receive physical fitness leave. Minimum Qualifications High school diploma or GED. Two (2) years of experience in court case processing, a legal secretarial or related field such as advanced customer service, data processing, and/or banking/financial experience. Additional post‑secondary education may substitute for up to one (1) year of experience (30 semester hours equals one year of experience). Typing certification from the New Mexico Department of Workforce Solutions or similar; minimum 35 net words per minute; issued within five years. Certification: may be requested to complete the NM Court Monitor Certification Examination. #J-18808-Ljbffr Bernalillo County Metropolitan Court