Permissions Analyst

Job Title

Summary: Work Mode: 100% Remote Potential to extend: Not guaranteed

Responsibilities

• Support the execution and governance of content licensing and permissions within a medical publishing environment.
• Process permission requests from start to finish, ensuring timely fulfillment in alignment with service-level agreements and licensing policies.
• Maintain and validate accurate metadata, rights information, and transactional records across internal systems.
• Facilitate efficient content delivery while ensuring compliance with copyright, licensing agreements, and regulatory standards.
• Track permissions, assist with alternative format and digital distribution requests, and maintain audit-ready documentation.
• Identify discrepancies, resolve access and data issues, and support continuous improvement initiatives within licensing workflows and systems.
• Ensure seamless flow of key metadata between back-office systems and customer-facing sites.
• Communicate with internal groups and external vendors with critical business information.
• Maximize potential revenue for each permission request with effective negotiation skills.
• Plan and execute a schedule of regular contacts with key platform providers.
• Ensure timely and accurate dissemination of copyright updates to the team and company.
• Process manual requests from receipt to invoicing, ensuring proper revenue allocation.
• Support the finance team with permission revenue and assist with RFPs and setting of LE.
• Provide regular reporting of relationship status, contract status, and new opportunities.

Requirements

• 1-2 years of experience.
• Knowledge of the publishing world; permission/copyright knowledge is a plus.
• Proficiency in Microsoft Office Suite.