Mail Coordinator

Mail Coordinator

Receive and log all packages. Distributing and/or emailing all recipients of packages. Sorting all mail received. Place all orders for FedEx supplies and keep all areas stocked. Coordinate with all teams for large mailings. Train all colleagues how to use the postage machine for regular postage and certified mail. Take inventory of all mail room office supply stock and keep a par level of letterhead, paper, laminating paper, legal pads, pens, etc. Unclaimed checks - work on getting these to the correct contact immediately using all resources and contacts. Keep all accounts in all areas up to date - add and delete accounts as needed. Joiners/Leavers - review reports weekly to pull individual mail slots and add slots as needed and determined by management. Binding of all presentations and keeping stock at par level. Send daily commission checks and any other mail by courier daily. Make sure the mailroom is secure at all times.

Essential Responsibilities:

• Receives, sorts and distributes incoming and outgoing mail and packages
• Maintains employee rosters and locations lists
• Weighs and calculates postage for outgoing mail/packages for common carriers (e.g. US Postal Service and FedEx)
• Completes required mail / package forms (registered mail, international documentation, etc.)
• Arranges for pickup of outgoing US mail/packages (non- product related)
• Operates mail, copying, and scanning devices
• Maintains postage equipment and renews necessary supplies
• Ensures express packages and packages requiring special handling (cold, frozen, etc) are processed correctly
• Investigates un-addressed packages
• Provides general courier services to the site
• Serves as liaison for tracking of non-product related packages.
• May operate light vehicles for mail delivery and errands
• Maintain documents, logs and/or prepare special reports services provided (e.g. mail/package volume and cost)
• Assists other employees by performing duties such as errands, deliveries, day porter assistance, setup of large meeting/events, and light administrative duties
• Ensures all policies, procedures, codes, guidelines, regulations, etc., are followed and enforced including safety systems and standards.
• Ability to lift 50 lbs and climb ladders

Note: May lift heavy boxes (example: case of paper approximately 55 lbs). Maneuvering of tables can be cumbersome. Safe lifting if required.

Key Competencies:

• Knowledge of maintenance tools, materials, and required equipment to perform his/her job functions
• Follow all safety rules, procedure manuals, etc.
• Excellent communication skills
• Excellent organization skills
• Ability to prioritize based on safety, criticality, and client schedules
• Ability to improve efficiency in existing processes
• Ability to expand and grow with a fast moving client and teams.
• Ability to lift 50 lbs.

Important Experience:

• Minimum of 5 years experience
• Must understand HAZCOM and Hazard material handling

AAP/EEO Statement:

C&W provides equal employment opportunity to all individuals regardless of their race, color, creed, religion, gender, age, sexual orientation, national origin, disability, veteran status, or any other characteristic protected by state, federal, or local law. Further, the company takes affirmative action to ensure that applicants are employed and employees during employment are treated without regard to any of these characteristics. Discrimination of any type will not be tolerated.

The compensation for the position is: $24.52 - $28.846153