Events Coordinator

Job Description

Job Description

We are looking for an Events Coordinator to support the planning and delivery of meetings and public events at major venues in Reno, Nevada. This Long-term Contract position is ideal for someone who excels at client communication, event logistics, and on-site coordination in a fast-paced environment. The role focuses on guiding events from initial planning through final execution while ensuring a high standard of service for clients, vendors, and internal teams.

Responsibilities:

• Partner with clients to organize event details, timelines, and service needs for assigned programs and venue bookings.

• Work closely with operations personnel, contractors, and external partners to align all logistics required for successful event execution.

• Explain venue policies, contractual terms, and procedural expectations so clients can prepare effectively for their events.

• Track planning milestones and keep customers updated on submissions, room layouts, insurance documentation, and other key deadlines.

• Review account status before each event and follow up on pending balances or payment-related issues.

• Direct event support activities by assigning work to staff and coordinating resources needed before, during, and after each function.

• Oversee on-site event operations to help ensure smooth service delivery and prompt resolution of logistical issues.

• Manage post-event coordination tasks, including wrap-up communication and documentation after the event has concluded.

• Experience coordinating meetings, conferences, or live events from planning through completion.
• Strong ability to manage schedules, deadlines, and multiple event priorities at the same time.
• Background working with large-scale, corporate, sponsored, or public-facing events.
• Excellent customer service and communication skills when working with clients, vendors, and cross-functional teams.
• Ability to interpret contracts, policies, and event-related procedures with accuracy and professionalism.
• Comfortable working on-site in a fast-moving venue environment and supporting event activity outside standard office routines.
• Strong organizational skills with attention to detail in logistics, documentation, and follow-up tasks.