Construction Project Coordinator

Construction Project Coordinator

Office Location: 601 First Street NW, Grand Rapids, MI 49504

Position Classification: Full-Time Regular

About this Opportunity

Rockford is seeking a highly organized and detail-oriented Project Coordinator to support the successful planning, execution, and delivery of commercial construction projects throughout Michigan and the Midwest. As a critical member of the project management team, the Project Coordinator serves as the communication and administrative hub between project managers, field operations, clients, design professionals, subcontractors, and vendors.

This role is responsible for maintaining project documentation, facilitating project communications, supporting financial and contract administration, and ensuring project information flows efficiently from preconstruction through closeout. The ideal candidate possesses strong organizational skills, a proactive mindset, exceptional attention to detail, and a commitment to delivering outstanding service to both internal and external stakeholders.

Key Responsibilities:

Project Administration & Coordination

• Support Project Managers and Assistant Project Managers in the administration and execution of commercial construction projects from contract award through project closeout.

• Coordinate project startup activities, including document setup, contract distribution, permit tracking, and stakeholder communications.

• Maintain project files, records, and correspondence in accordance with company standards and procedures.

• Assist in developing and maintaining project schedules, action-item logs, and milestone tracking reports.

• Facilitate communication among owners, architects, engineers, subcontractors, vendors, and internal project teams.

• Prepare meeting agendas, document meeting minutes, and distribute follow-up action items.

Document Control

• Manage the routing, tracking, and distribution of project documents, including Requests for Information (RFIs), submittals and shop drawings, change orders, proposal requests, meeting minutes, and project correspondence.

• Monitor document turnaround times and proactively follow up to ensure timely responses.

• Maintain accurate project records within Procore and other project management systems.

Financial & Contract Support

• Assist Project Managers and Assistant Project Managers with subcontract administration and contract documentation.

• Support the preparation and processing of owner pay applications and subcontractor payment requests.

• Track project commitments, change orders, allowances, and contingency items.

• Assist with project cost reporting and financial documentation.

• Coordinate lien waivers, insurance certificates, and subcontract compliance requirements.

Project Execution Support

• Collaborate with field teams to identify and resolve project administrative issues that could impact schedule, budget, or quality.

• Coordinate material procurement tracking and delivery schedules.

• Support project closeout activities, including collection of warranties, operation and maintenance manuals, as-built documentation, and final turnover packages.

• Assist with warranty management and post-construction follow-up activities.

Team & Culture

Promote a culture of safety, accountability, collaboration, and continuous improvement.

Foster positive working relationships with clients, design partners, subcontractors, and internal teams.

Support company initiatives related to diversity, equity, inclusion, and community engagement.

Demonstrate professionalism and uphold company values in all interactions.

Requirements

• Associate's or Bachelor's degree in Construction Management, Business Administration, Engineering, Architecture, or a related field or equivalent construction industry experience may be considered.

• 2+ years of experience in commercial construction project coordination, project administration, or a related role.

• Working knowledge of commercial construction processes, project lifecycles, and contract documentation.

• Experience managing construction documents, including RFIs, submittals, change orders, meeting minutes, and project correspondence.

• Strong proficiency in Microsoft Office Suite (Excel, Word, Outlook, Teams).

• Excellent organizational skills with the ability to manage multiple projects and deadlines simultaneously

Benefits

At Rockford, we believe that investing in our people is essential to our success. We offer a competitive compensation package along with a 401(k) plan featuring a company match to help you plan for the future. Our team members have access to comprehensive healthcare coverage, generous paid time off, and flexible work schedules that support work-life balance. We encourage continued growth through tuition reimbursement and professional development opportunities, and we promote well-being through on-site health and wellness programs. Rockford also provides industry-leading technology to empower our teams and offers meaningful ways to give back through volunteer time off and partnerships with local organizations. Joining Rockford means more than just a job. It’s an opportunity to shape your career while helping to build stronger communities.

Who We Are

For nearly 40 years, Rockford has been a trusted partner to thousands of clients across the U.S. With construction management, real estate development and property management services all under one roof, we view space from every angle. We think like owners, build with precision and operate to achieve long-term value—always committed to craftsmanship, quality and service.

Our talented team brings expertise and innovation to commercial, educational, industrial, health + well-being, hospitality, multi-unit and retail markets. From complex, large-scale construction, to smaller renovations, we tailor our services and approach to meet the unique needs of our clients and the communities they serve.

Recognized by Engineering News-Record as one of the Top 200 Contractors in the nation and consistently honored as one of the 101 Best and Brightest Companies to Work For, Rockford delivers more than buildings. We deliver results that last. We’re deeply invested in our people, our communities and the continued success of every project we touch—driven by a clear purpose: to Build a Better World.

Environmental Factors and Working Conditions

The work environment for this position is a typical office environment with occasional construction site visits. When in the office, the physical demands require the ability to sit for long periods of time. Intermittent movement, such as accessing centrally located office equipment, lifting of 35 lbs, bending, stooping, kneeling, and climbing, may be necessary to perform the requirements of this position. Site visits may subject the individual to hazards commonly associated with construction. Personal Protective Equipment (PPE) to be worn as required on project sites and in the warehouse.

Rockford is an equal opportunity employer that supports and subscribes to a policy of nondiscrimination in all aspects of employment. Rockford will not discriminate based on religion, race, color, national origin, age, sex (including pregnancy and related conditions, gender identity, and sexual orientation), height, weight, marital status, military service, partisan consideration, disability, genetic information, or any other reason prohibited by applicable federal and state laws.