Director of Finance

Job Description

Job Description

Benefits:

• 403(b)
• Competitive salary
• Dental insurance
• Employee discounts
• Free food & snacks
• Health insurance
• Opportunity for advancement
• Paid time off
• Parental leave
• Savings bank
• Training & development
• Vision insurance
• Wellness resources

JOB TITLE: Director of Finance
FLSA STATUS: Exempt, Full-time, Salary
SHIFT: Monday-Friday, 9:00AM-5:00PM
SUPERVISOR: Chief Executive Officer
LOCATION: Pottstown, PA

WHO WE ARE:
YWCA Tri-County Area is on a mission to eliminate racism, empower women, and promote peace justice, freedom, and dignity for all. YW serves more than 3,000 people annually in Montgomery, Chester, and Berks counties as a leader in advocating for girls, women, and families. YW’s quality programs and services focus on education, designed to build individual, family, and community success: early childhood education; Youth Education & Prevention Programs that include enrichment, STEM learning, and recreation; adult education and English as a Second Language; workforce development; Foster Grandparent Program; and holistic wraparound services. Mission-based advocacy efforts raise awareness, offer issue education, and build social capital around women's empowerment, racial and social justice, and safe and healthy communities.

YWCA Tri-County Area is an Equal Opportunity Employer offering competitive salaries and benefit packages.

WHAT WE ARE LOOKING FOR:
YW3CA’s next Director of Finance ensures the smooth, effective execution of tasks and plans designed to monitor and develop YWCA Tri-County Area's (YW3CA) financial strategies, information technology, and administrative functions while maintaining strong alignment with the YWCA mission and overall strategic direction. Overseeing the organization’s Grants Accountant, the Director leads an internal team across accounting, finance, budgeting, financial reporting, grant and contract administration, payroll and benefits, and internal auditing. Additionally, the Director plays a critical role partnering with the senior leadership team in financial operations as YW3CA continues to enhance high-quality programming, build organizational capacity, and strengthen the operational foundation of a high-impact community organization. YWCA Tri-County Area is a growing non-profit with diversified revenue channels including tuition, rental income, government grants, foundation grants, and fee-for-service contracts.

WHAT YOU’LL BE DOING (Includes, but not limited to):
Financial Operations, Accounting & Reporting

• Produce accurate, GAAP-compliant financial statements and reports (including AP/AR, cash flow, payroll, general ledger, activities, and financial condition statements) in a timely manner.
• Oversee all financial, project, program, and grant accounting activities, analyzing variances between financial projections and actual results.
• Manage organizational cash flow and forecasting, monitor revenue adequacy, and strategically time disbursements and collections to match operational cash flow goals.
• Maintain robust internal controls and safeguards for revenue, expenditures, financial transactions, and program budgets; establish and oversee security policies protecting financial data and records.
• Process YW3CA expense invoices, ensuring all documents are complete; process payments via Bill.com and offline check payments.
• Maintain complete and accurate electronic and paper files of account payable records by vendor, including complete detailed invoices and proof of payment per YW3CA policy and government grant standards.
• Support YW3CA departments in issuing billing, managing invoices, direct service payment, and more as applicable to the department including CACFP and ELRC. 
• Ensure program revenue received in program specific software is recorded in the accounting system. 
• Receive and record program income daily and participate in monthly reconciliation.
• Monitor and record unearned and earned revenue appropriately.
• Reconcile Donor Perfect to YW’s accounting system monthly.

Strategic Financial Planning

• Partner with the CEO and senior leadership to develop sustainability and growth plans, present clear financial assessment, and execute financial strategy. 
• Create, monitor, and update short- and long-term strategic financial management plans, strategic recommendations, and organizational financial contingency plans. 
• Proactively identify, stay knowledgeable of, and recommend federal and state tax-advantage policies, tax credits, and revenue opportunities.

Departmental Leadership, Operations & Mission Alignment

• Evaluate finance staff responsibilities, allocate workloads, and directly supervise, mentor, and build a high-performing finance team.
• Oversee technology, software, and other application contracts, and related facility functions to ensure efficient, effective, and mission-aligned operations.

Budgeting & Analysis

• Lead and coordinate the annual budget preparation and planning process across all departments, tracking variations against expense and income targets.
• Analyze and present monthly, quarterly, and annual financial summaries to senior leadership and the Board of Directors as requested, providing clear recommendations for necessary adjustments.

Payroll Processing

• Manage all functions related to payroll and payroll tax reporting.
• Manage processing and reconciliation of employee and employer paid benefits and YW Retirement (pension). 
• Reconcile payroll related GL payable and expenses accounts biweekly.

Grant Accounting & Contract Compliance

• Oversee grant and contract accounting to ensure expenditures consistently align with grant budgets; track and submit reporting to fulfill government, corporate, foundation, and YWCA USA obligations.
• Manage contract billing schedules and software/vendor contracts to ensure steady cash flow that supports operational needs.

Risk Management, Audit & Legal Compliance

• Lead the annual audit process, manage external auditor relationships, and implement any necessary process changes or policy updates.
• Assess and manage organizational risk and liability, maintaining key relationships with auditors and grantors.
• Negotiate vendor contracts and major purchases in the best interest of YWCA, ensuring vendor selection aligns with organizational mission and standards.

Additional Responsibilities

• Maintain and regularly update the finance department’s overall policy and procedure manual, business policies, and accounting practices. 
• Function as a self-directed team player modeling professional standards and the YWCA mission, fostering a collaborative environment that advances the organization's goals. 
• Other duties as assigned within the scope of position expectations.

WHAT YOU’LL BRING TO THE POSITION
The ideal candidate has experience in final responsibility for the quality and content of all financial data, reporting, accounting, and audit coordination for either a division or significant program area.

• Ability to translate financial concepts to – and to effectively collaborate with -- programmatic and fundraising colleagues who do not necessarily have finance backgrounds.
• A track record in grants management.
• Strong desire for continued growth and learning.
• Tech-savvy with proficiency in Sage Intacct, Microsoft Office Suite, spreadsheets, and customized databases, alongside demonstrated experience selecting, implementing, and managing accounting and reporting software and vendor relationships.
• Willingness to attend participate in occasional trips to attend conferences, seminars, and meetings.
• Willingness to work required non-traditional hours based on operational needs.
• Strong relational skills as demonstrated by compassionate, courteous, cordial, cooperative, and professional interaction with diverse groups of co-workers, families, and members of the community.
• Understanding of YWCA’s mission, goals, and objectives and ability to work independently with a high level of energy and contribute as a part of a larger team.
• Excellent organizational, communication and interpersonal skills.
• A strong commitment to serve the local community and projects attitude of respect, empathy, and cultural sensitivity to all.
• Ability to maintain a high level of confidentiality of all information related to organizational finances, payroll, employee data, etc.
• Experience performing a wide range of duties directly related to grant management activities.
• Understanding principles, theories, and practices of budget management.
• Highly organized, results-oriented thinker with strong analytic and problem-solving skills, a proven ability to set priorities, implement processes independently, and consistently meet tight deadlines under pressure to enable sound decision-making.
• Proactive attitude and initiative.
• A multi-tasker with the ability to wear many hats in a fast-paced environment.

Education/Experience

• Microsoft office suite experience required.
• Sage Intacct, Bill.com, APS and grant reporting platform experience preferred. 
• Bachelor’s degree in Finance, Accounting, or a related field (required); Master’s degree in Accounting or MBA/CPA (preferred).
• Minimum of 8-10 years of overall professional experience; ideally eight-plus years of broad financial and operations management experience in the non-profit sector. 
• Demonstrated experience effectively supervising, mentoring, and building high-performing finance and operations teams.

Equal Opportunity Employer
YWCA Tri-County Area is an equal opportunity employer and it is our policy that employees and applicants will not be subjected to unlawful discrimination or harassment based on race, col-or, religion, sex, age, national origin, veteran’s status, marital status, physical or mental disability, sexual orientation, or any other basis prohibited by applicable state, federal or local laws.

Accordingly, YWCA Tri-County Area will hire, train, and promote individuals in accordance with this Equal Employment Opportunity Policy; make decisions according to the principle of equal opportunity by imposing only bona fide occupational qualification requirements for employment opportunities; and administer all personnel practices and programs (including, but not limited to, compensation, benefits, transfers, and training) in accordance with this Equal Employment Opportunity Policy.
YWCA Tri-County Area is interested in every qualified candidate who is eligible to work in the United States. Unfortunately, YWCA Tri-County Area is unable to sponsor employment for international candidates at this time.