Administrative Specialists II

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Closing Date:

Type of Position

Staff (Non-Classified)

Workstudy Position:

No

Job Type

Regular

Work Shift

Sponsorship Available:

No

Institution Name

University of Arkansas at Little Rock

The University of Arkansas at Little Rock is a metropolitan research university that provides an accessible, quality education through flexible learning and unparalleled internship opportunities. At UA Little Rock, we prepare our more than 8,900 students to be innovators and responsible leaders in their fields. Committed to its metropolitan research university mission, UA Little Rock is a driving force in Little Rock's thriving cultural community and a major component of the city and state's growing profile as a regional leader in research, technology transfer, economic development, and job creation.

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Department

Campus Living

Department's Website:

Summary of Job Duties

The Administrative Specialist II position provides customer service and administrative support to the Office of Campus Living from 8:00 a.m. to 5:00 p.m. This position is governed by state and federal laws, and agency/institution policy.

Qualifications

Required Education and/or Experience

• The formal education equivalent of a high school diploma, plus two years of experience in performing administrative support duties, is required;
• College experience may be substituted for years of experience if directly applicable.

OTHER JOB-RELATED EDUCATION AND/OR EXPERIENCE MAY BE SUBSTITUTED FOR ALL OR PART OF THESE BASIC REQUIREMENTS.

Preferred Education or Experience

• Two years of experience performing administrative duties such as preparing correspondence and filing, and experience using Microsoft Office Suite such as Word, Excel, PowerPoint, etc., is preferred;
• Experience working on a college campus or other academic environment is a plus.

Job Duties and Responsibilities

• Maintain lobby activity and contact staff in the assigned area(s) as needed to maintain conduct standards;
• Maintain and respond to emails received on the Campus Living email listserv as directed;
• Maintain all received packages and coordinate with appropriate vendors for all deliveries at assigned areas;
• Contact appropriate staff as needed in emergency situations;
• Responsible for origination and record keeping of resident files and e-files, including but not limited to room change and checkout paperwork;
• Manage office supplies;
• Maintain databases and rosters and generate reports as requested;
• Assist with property and key inventory and audits;
• Assist in the preparation and execution of programs and events, including opening and closing of residence halls and/or University Village apartments;
• Prepare signage, packets, and meeting spaces, and host departmental guests;
• Keep on-campus residents informed with accurate emails and/or newsletters as needed;
• Maintain the professional staff and residential programming calendars as directed;
• Provide general administrative support to the Campus Living professional staff;
• Cover the assigned reception desk greeting residents and guests from 8:00 a.m. to 5:00 p.m.;
• Check-in visitors and provide information and assistance as requested;
• Provide accurate information and assistance to students, parents, and other visitors;
• Deliver excellent customer service to students, staff, and visitors;
• Other administrative duties in support of the Office of Campus Living as assigned.

Knowledge, Skills, and Abilities

• Knowledge of record-keeping procedures and ability to maintain an accurate filing system;
• Ability to provide excellent customer service;
• Knowledge of computers and software applications, specifically Microsoft Office Products;
• Ability to respond to emergency situations as trained;
• Ability to maintain confidential records;
• Ability to communicate both orally and in writing.

Qualification Equivalencies

Additional Information:

Salary Information:

$24,880.00-$28,880.00

Required Documents to Apply:

Cover Letter/Letter of Application, List of three Professional References (name, email, business title), Resume

Optional Documents:

Special Instructions to Applicants

Recruitment Contact Information:

Kimya Herd, Assistant Director for Finance and Operations, View email address on carejobs.now

All application materials must be uploaded to the University of Arkansas System Career Site

Please do not send to listed recruitment contact.

Pre-employment Screening Requirements

Criminal Background Check, Sex Offender Registry

The University of Arkansas at Little Rock is committed to providing a safe campus community. We conduct background checks for applicants being considered for employment. Background checks include a criminal background check and a sex offender registry check. For certain positions, there may also be a financial (credit) background check, a Motor Vehicle Registry ( MVR ) check, and/or drug screening. Required checks are identified in the position listing. A criminal conviction or arrest pending adjudication or adverse financial history information alone shall not disqualify an applicant in the absence of a relationship to the requirements of the position. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.

The University of Arkansas is an equal opportunity institution. The University does not discriminate in its education programs or activities (including in admission and employment) on the basis of any category or status protected by law, including age, race, color, national origin, disability, religion, protected veteran status, military service, genetic information, sex, sexual preference, or pregnancy. Questions or concerns about the application of Title IX, which prohibits discrimination on the basis of sex, may be sent to the University’s Title IX Coordinator and to the U.S. Department of Education Office for Civil Rights.

Persons must have proof of legal authority to work in the United States on the first day of employment.

All application information is subject to public disclosure under the Arkansas Freedom of Information Act.

Constant Physical Activity

Hearing, Manipulate items with fingers, including keyboarding, Sitting, Standing, Talking

Frequent Physical Activity

Grasping, Hearing, Lifting, Manipulate items with fingers, including keyboarding, Reaching, Sitting, Standing, Talking

Occasional Physical Activity

Driving, Lifting

Benefits Eligible

Yes