Coordinator, Commercial Operations

Coordinator, Commercial Operations

The Coordinator, Commercial Operations provides operational support of commercial priorities to senior leadership across the Raffles and Fairmont brands. The role combines executive-level operational management with meaningful involvement in sales, marketing, and commercial strategy work including initiatives, analytics, and cross-functional coordination. This role provides direct exposure to, and involvement in, commercial strategy, performance management and brand growth initiatives within a global luxury hospitality organization.

Critical Activities

• Manage complex executive calendars and schedules across time zones. Coordinates diverse commercial initiatives and tracks progress for Raffles and Fairmont.
• Synthesize commercial data for leadership.
• Ensures seamless communication across internal departments and external partners. Balances executive support with strategic commercial project involvement.
• Maintains professionalism and discretion with sensitive information and stakeholders.

Essential Duties and Responsibilities

• Executive Operations and Leadership Enablement
• Manage the calendar, scheduling, and meeting coordination of senior commercial leadership across multiple time zones
• Arrange travel and prepare detailed briefing notes and pre-meeting materials
• Draft and manage correspondence, follow-up communications, and internal updates on behalf of leadership
• Act as a central point of accountability for tracking strategic initiatives and ensuring timely delivery of key milestones
• Maintain a clear view of priorities and ensure actions and commitments are tracked and followed through
• Prepare agendas, capture meeting notes, and distribute action items to the appropriate stakeholders. Provide in-office operations support to the overall receptionist function and facilities as needed.
• Commercial Operations & Execution
• Own the development of executive-level of presentations, reporting decks, and materials for ownership, brand, and leadership meetings
• Lead defined workstreams within commercial initiatives, ensuring timely execution and measurable outcomes
• Own and maintain commercial performance dashboards and reporting frameworks used by senior leadership
• Analyze and synthesize hotel performance and commercial data, sales reporting, and budgets into clear, concise formats for actionable insights
• Partner with sales, marketing, revenue management, and operations teams to drive cross-functional alignment and commercial priorities and initiatives.
• Manage logistics for commercial meetings, conferences, and events including scheduling, preparation, and follow-up
• Contribute to continuous improvement of commercial processes, tools, and organizational effectiveness
• Strategic Initiatives & Analytics
• Take ownership of defined project workstreams as directed including opening trackers, owner presentation support, campaign coordination, and commercial reporting
• Conduct research and synthesize findings to support leadership decision-making
• Support the development and maintenance of tools, trackers, and frameworks that improve the efficiency and organization of the commercial team
• Assist in coordinating AI-related and technology initiatives as they arise within the commercial function

Qualifications

• 25 years of professional experience in a commercial, operational, or executive support environment hospitality, consulting, luxury, agency, or media backgrounds are all relevant
• Strong organizational skills and ability to manage multiple competing priorities with accuracy and composure
• Excellent written and verbal communication skills, with the ability to produce polished, concise materials independently
• Experience working with data, reporting, or performance metrics in a business environment
• Commercially curious an interest in how a luxury hospitality business operates beyond purely administrative responsibilities
• Experience supporting or contributing to cross-functional projects or strategic initiatives
• Proficiency in Microsoft Office (Word, Excel, PowerPoint) and familiarity with project management or collaboration tools
• High degree of professionalism and discretion when working with or on behalf of senior executives
• Ability to synthesize complex information into clear summaries and presentations
• Self-motivated, solutions-oriented, and able to operate with a degree of independence

Applicants must be legally authorized to work in the United States at the time of application.

Salary Range: $84,000 - $104,000 USD Full-time based in our New York Office