Administrative Associate

Administrative Associate

Posting Number - req27107

Department - Biomedical Engineering

Location - Tucson Campus

Address - Tucson, AZ USA

Position Highlights - Interested in supporting an innovative biomedical engineering training program and helping develop Arizona's future research workforce? Join the National Institutes of Health-sponsored "Strengthening Arizona's Biomedical Engineering Research Workforce" (SABER) program and play an important role in supporting faculty and staff with trainee recruitment, selection, lab matching, stipend coordination, training program activities, and reporting. This position offers the opportunity to contribute to the successful administration of a research training program while working closely with faculty, staff, and trainees to support program activities and workforce development. Visa sponsorship is not available for this position. Outstanding U of A benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; U of A/ASU/NAU tuition reduction for the employee and qualified family members; retirement plans; access to U of A recreation and cultural activities; and more! The University of Arizona has been recognized for our innovative work-life programs. For more information about working at the University of Arizona and relocations services, please click here.

Duties & Responsibilities - With the guidance of the faculty program directors, provide administrative support with organizing and coordinating complex training grant activities, meetings, and program events, including agenda preparation, travel arrangements, and event logistics. Prioritize and follow up with meeting summaries to attendees to ensure timely workflow completion and alignment with departmental objectives. Provide administrative support for KEYS program recruitment activities during the academic year and for the Engineering cohort during the summer months, including preparing recruitment materials, scheduling outreach visits to dual-credit schools such as Introduction to Engineering Design courses, coordinating logistics for the Engineering cohort's activities, and assisting with scheduling and note-taking for SABER intern interviews. In consultation with the program directors, maintain and update a database of trainee information, including current and past accomplishments and activities, following established program guidelines. Serve as a primary point of contact for current and prospective trainees, applying knowledge of the training program requirements and addressing complex inquiries. Compose, edit, and review routine correspondence, presentation materials, and routine sponsor reports; assisting with complex administrative processes using extensive knowledge of university and sponsor guideline.

Minimum Qualifications - High school diploma or equivalent. Minimum of 5 years relevant experience, or equivalent combination of education and experience.

Preferred Qualifications

FLSA - Non-Exempt

Full Time/Part Time - Part Time

Number of Hours Worked per Week - 20

Job FTE - 0.50

Work Calendar - Fiscal

Job Category - Organizational Administration

Benefits Eligible - Yes - Full Benefits

Rate of Pay - $20.33 - $25.41

Compensation Type - hourly rate

Grade - 5

Career Stream and Level - OC3

Job Family - Administrative Support

Job Function - Organizational Administration

Type of criminal background check required: - Name-based criminal background check (non-security sensitive)

Number of Vacancies - 1

Open Date - 9/22/2026

Open Until Filled - Yes

Documents Needed to Apply - Resume and Cover Letter

Special Instructions to Applicant

Notice of Availability of the Annual Security and Fire Safety Report - In compliance with the Jeanne Clery Campus Safety Act (Clery Act), each year the University of Arizona releases an Annual Security Report (ASR) for each of the University's campuses. These reports disclose information including Clery crime statistics for the previous three calendar years and policies, procedures, and programs the University uses to keep students and employees safe, including how to report crimes or other emergencies and resources for crime victims. As a campus with residential housing facilities, the Main Campus ASR also includes a combined Annual Fire Safety report with information on fire statistics and fire safety systems, policies, and procedures. Paper copies of the Reports can be obtained by contacting the University Compliance Office at View email address on click.appcast.io.