Tomorrow's Talent | Part-Time | Operations Support Specialist

Operations Support Specialist

Tomorrow's Talent is seeking a proactive, highly organized, and mission-driven Part-Time Operations Support Specialist to help strengthen the systems, processes, and behind-the-scenes support that allow our team to make a meaningful difference for students, schools, employers, and communities. This role is a great fit for someone who is a strong self-starter, takes ownership of their work, and enjoys bringing structure, follow-through, and positive energy to a fast-moving team. The ideal candidate is not only comfortable with operations and technology, but also passionate about supporting work that helps young people build confidence, discover career pathways, and gain real-world experience.

The Operations Support Specialist will support internal operations, inventory, employee training, student onboarding, CRM systems, and program delivery. This position is primarily remote; however, the employee must be available to report to Tomorrow's Talent's main office in San Bernardino, school sites, partner locations, and events as needed.

About the Ideal Candidate

The ideal candidate is someone who is deeply aligned with Tomorrow's Talent's mission to help students and young adults access meaningful career opportunities. This person brings a heart for service, a positive, solutions-focused attitude, and the initiative to take ownership without waiting to be told the next step. They are dependable, organized, adaptable, and comfortable working independently in a remote environment while staying connected to the team. Most importantly, they believe in the power of this work and are eager to support both people and processes in a culture rooted in professionalism, collaboration, accountability, and purpose.

Key Responsibilities

• Provide day-to-day operational and administrative support to help programs, trainings, events, and internal processes run smoothly.
• Support inventory tracking, organization, supply preparation, and check-in/check-out processes for program and event materials.
• Assist with coordinating and tracking employee training, onboarding items, and internal process documentation.
• Assist with basic graphic design and formatting needs for flyers, training materials, presentations, social media graphics, and other branded program or event materials.
• Support student onboarding for work-based learning experiences, including document collection, communication, scheduling, and preparation.
• Be cross-trained to support and facilitate Workforce Readiness Trainings, orientations, and student-facing sessions as needed.
• Support Monday.com and other internal systems by assisting with data entry, workflow updates, basic troubleshooting, and staff support.
• Help prepare materials, rosters, attendance records, forms, and follow-up items for trainings, programs, and events.
• Support the San Bernardino office, school sites, employer locations, and events as needed to provide in-person support.
• Communicate professionally with students, staff, educators, employers, and community partners.
• Maintain confidentiality and accuracy when handling student, employee, partner, and program information.
• Pick up and/or deliver staff equipment and supplies, print orders, etc.

Required Qualifications

• High school diploma or equivalent required; associate's degree or related coursework preferred.
• Prior experience in administrative support, operations, training coordination, program support, education, workforce development, or a related field preferred.
• Experience with Google Workspace, Zoom, CRM platforms, Monday.com, or similar tools preferred.
• Reliable transportation for required office visits, school site visits, partner meetings, and events.

Preferred Qualifications

• Experience working with schools, students, workforce development programs, nonprofits, or employer partnerships.
• Experience with inventory tracking, operations systems, or internal process improvement.
• Bilingual English/Spanish preferred, but not required.
• 1-2 years of graphic design experience.

Necessary Materials for Application

• Completed Online Application;
• Current Rsum;

Benefits

This is a part-time position and is not eligible for full-time employee benefits, except as required by applicable law or company policy. Tomorrow's Talent offers benefit programs to eligible employees as outlined in its employee benefit materials. The company's benefit guide notes that plan summaries are informational and that official plan documents govern eligibility and coverage details.

Employment Classification and Work Environment

This position is classified as Part-Time, Non-Exempt in accordance with applicable California wage and hour laws. The Operations Support Specialist is expected to work up to 28 hours per week and is eligible for overtime only when authorized and required by applicable law. This role is primarily remote and operates in a professional office and virtual work environment. The position requires regular communication with internal team members and may involve communication with students, school partners, employer partners, vendors, and community stakeholders. Although the position is remote, the employee must be available to travel to Tomorrow's Talent's main office in San Bernardino, school sites, employer locations, partner meetings, trainings, and events as needed.

While performing the duties of this job, the employee may be required to:

• Sit, stand, walk, and travel for extended periods
• Communicate verbally and in writing
• Use standard office equipment, including computers, phones, and virtual meeting platforms
• Lift, carry, organize, or transport light program materials, supplies, or event items
• Support in-person trainings, onboarding sessions, school-based activities, and events as assigned

Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. Tomorrow's Talent is an equal opportunity employer and is committed to creating an inclusive environment for all employees. We do not discriminate based on race, color, religion, creed, sex, gender identity or expression, sexual orientation, marital status, national origin, ancestry, age, disability, medical condition, genetic information, military or veteran status, or any other status protected by applicable federal, state, or local law. Tomorrow's Talent, LLC is a faith-based organization guided by values of service, dignity, integrity, and respect for all people. While our mission is informed by our faith, we are committed to providing a welcoming, inclusive, and equitable environment. Employment with Tomorrow's Talent is at will. This means either the employee or the company may end the employment relationship at any time, with or without cause or notice, subject to applicable law. Nothing in this job description creates a contract of employment or alters the at-will nature of employment. Employment may be contingent upon successful completion of background checks, verification of employment eligibility, and compliance with applicable program, school site, funding, or partner requirements. Employment decisions are based on qualifications, merit, and organizational needs, consistent with applicable law.