Accounting Assistant

Job Description:

Position Summary

The Assistant Accountant is an experienced accounting professional with a strong understanding of accounting principles and practices. This role requires a commitment to developing knowledge of the wine industry and winery operations. The ideal candidate is detail-oriented, organized, proactive, and capable of supporting a variety of accounting functions in a fast-paced environment.

Essential Functions
•  Support monthly reconciliations of bank accounts, intercompany balances (due to/from), and balance sheet accounts.
•  Manage accounts payable processes, including invoice portal administration, invoice coding, vendor registration, billbacks, and invoice validation to ensure accurate and timely processing.
•  Support payment accounting activities, including recording and reconciling payments, verifying payment details, and resolving discrepancies.
•  Perform payroll accounting activities, including preparing payroll-related journal entries, reconciling payroll accounts and liabilities, and coordinating with the Payroll team to resolve variances.
•  Review, code, and reconcile employee expense reports and corporate Visa expenses, ensuring proper documentation, approvals, and accurate general ledger allocations.
•  Assist the Cost Accountant with cost analysis and the preparation of costing entries.
•  Perform inventory reconciliations, investigate discrepancies between inventory records and the general ledger, and collaborate with the Cost Accountant and operations teams to resolve variances.
•  Prepare and post journal entries as needed, ensuring accuracy and compliance with accounting standards.
•  Assist with the implementation of a new Enterprise Resource Planning (ERP) system, including data validation, process improvements, and system testing.
•  Support special projects and other accounting initiatives as assigned.

Minimum Qualifications
•  Minimum of 3-5 years of accounting experience.
•  Bachelor's degree (B.A. or B.S.) in Accounting or a related field from an accredited four-year college or university.
•  Proficiency in Microsoft Excel, including pivot tables, VLOOKUP, and macros.
•  Strong organizational skills with exceptional attention to detail and accuracy.
•  Excellent written and verbal communication skills.
•  Ability to prioritize responsibilities, manage multiple tasks, and consistently meet deadlines.
•  Demonstrated ability to work effectively and adapt to changing priorities in a fast-paced environment.
•  Positive attitude, strong initiative, and the ability to build collaborative relationships and contribute to the Accounting team's success.
•  Strong analytical and creative problem-solving skills, with a proactive approach to identifying opportunities for improvement.
•  Ability to work collaboratively with colleagues while demonstrating professionalism and upholding the company's commitment to excellence.

Additional Functions
•  Comply with all company safety policies, practices, and procedures. Participate in required safety training and promptly report unsafe conditions or work practices.
•  Contribute to team initiatives and perform additional duties as assigned.
•  Maintain accurate and timely timekeeping records in Paychex.

Physical Requirements
•  Perform primarily sedentary administrative duties requiring prolonged periods of sitting and computer use.
•  Possess sufficient manual dexterity to operate office equipment, handle documents, and perform routine clerical tasks.
•  Occasionally lift and move objects weighing up to 20 pounds.
•  Perform occasional filing duties that may require bending, standing, reaching, or accessing filing cabinets.
•  Possess sufficient visual and auditory capabilities to perform essential job functions, including computer work and office communications, with or without reasonable accommodation.

Work Environment
•  Work primarily in a well-lit, climate-controlled office environment with adequate ventilation.
•  Routinely use standard office equipment, including computers, telephones, printers, photocopiers, and filing cabinets.
•  Experience moderate noise levels typical of an office environment, including conversations, telephone calls, and group activities.

Schedule and Travel Requirements

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•  Primarily a standard weekday schedule, with occasional evening or weekend work as business needs require.
•  Travel may be required based on business needs.

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