HR Coordinator

Job Description

Job Description

SUMMARY

Under the guidance and direction of the HR Director, the HR Coordinator is responsible for enhancing department functions by coordinating and maintaining compliance with all employee training and onboarding. Assist with annual benefit audit preparation, and answering employee questions regarding pay, benefits, policies and procedures. Plan and complete assignments relating to employee training, new employee orientation, personnel management, and onboarding by performing duties associated with the human resources department.

ESSENTIAL DUTIES AND RESPONSIBILITIES The duties listed below are intended to describe the essential functions of this position. They are not an exhaustive list of all job responsibilities and may be modified as needed to meet organizational and individual support requirements. Other duties may be assigned.

Regular, predictable, and reliable attendance and punctuality.

Demonstrates an overall knowledge of HR and maintains a high standard of confidentiality of all protected health information (PHI) and complies with HIPAA and DHS-DDS confidentiality requirements. Maintains a high standard of sensitivity and confidentiality of all employee documents, information, and records.

Formally recognizes the accomplishments of others when they display character traits valued by the organization.

Maintains professional and courteous conduct in supporting all Departments within CSCSO.

Demonstrates the ability and willingness to adapt to change and be flexible with duties and daily tasks.

Using company vehicle or personal vehicle, may be required to travel within the local area or to outlying offices during the completion of job duties

Organizes, maintains, and performs employee document filing into paper files on a weekly basis, or more frequently, if needed.

Participates in audits of personnel files to assure compliance with local, state, and federal laws and with established agency policy and procedure. Reports any concerns found directly to the Human Resource Director.

Cross trains with other members of the department to ensure all job functions have at least two people capable of completing all functions.

Input employee information, status changes, and general data into the HR Database daily.

Receives and processes all re-hire request forms.

Review and process New Hire paperwork and benefit paperwork for accuracy. Obtains any corrections or clarifications needed from employees. New Hire data input for all company locations.

Coordinate and manage all onboarding activities, ensuring completion of new hire paperwork, I-9/E-Verify processing, background checks, and compliance with organizational and legal requirements.

Create and file new employee files and provide prevalent documentation to SR. HR Generalist for benefits processes.

Generate a weekly and monthly Training report for all active employees. Analyze data to communicate and schedule monthly training for all active employees.

Oversee employee training programs by coordinating, scheduling sessions, maintaining the training calendar, generating reports, and monitoring compliance with required training and certifications for New Hires, Supervisors and Annual refreshers for all active employees. Communicate with specific instructors as needed.

Manage the online training setup for new employees and the completion of online training for all New Hires.

Monitor and track online training compliance for all employees. Ensure compliance with the data input into personnel records for all training. Remain compliant with all training requirements needed per DDS and State standards/statutes.

Communicate with field staff weekly on the required training and class schedules as needed.

Conduct onboarding for new hires, including contacting Tulsa-based candidates to schedule and coordinate their first-day onboarding activities

Provides employees with information and instructions for obtaining the Hepatitis B vaccination upon request.

Conduct, as needed in accordance with DDS and State requirements, mandatory annual re-checks for active employees on a monthly schedule based on their hire month. These re-checks include background checks, motor vehicle record checks, and verification of ongoing automobile insurance compliance.

Assist with facilitating the Annual Open Enrollment process at all offices. Verify and reconcile open enrollment elections with vendor invoices.

Partner with Office Support Professionals at all locations to ensure onboarding compliance with the new hire process. Provide feedback and training compliance support to all locations.

Answer questions from employees relating to HR matters.

Participate in safety team meetings as needed.

Answers telephone calls for the department and/or as a fill-in for front desk personnel.

Assist and cooperate with coworkers to meet departmental deadlines.

Demonstrates an awareness of needs and initiate solutions before being asked.

Prioritizes daily, weekly, and monthly responsibilities to ensure all deadlines are met.

Assists HR team with various projects and oversight as needed.

Demonstrates an overall proficient knowledge of HR legal compliance.

Other Duties as assigned in the Human Resources department.