Real Estate Assistant

Description

Behind every top-producing agent is someone making sure nothing falls through the cracks.

Neill Bassi is one of San Francisco's top-producing luxury agents with Sotheby's International Realty, closing deals in the $5M to $20M range and already at $60M in closed volume this year.

Our team runs on systems and processes, not chaos, and we are looking for the person who keeps it all moving: prioritizing the right things at the right time, keeping everyone informed, and making sure Neill walks into every meeting on track and prepared.

This is the operational engine behind a rainmaker, working alongside our listing manager and taking direction as part of a true team effort. We attract serious clients and serious talent, and this is a seat for someone who wants to grow into an Operations Manager as the business scales.

We Know You

You aren't the kind of person to shy away from a challenge. Your organizational skills and ability to multitask are unmatched, and you prefer to own your work rather than be micromanaged through your daily tasks.

You are a polished professional who understands the importance of confidentiality and enjoys using your love of the written word to thoughtfully respond to communications from the agent, internal support staff, and clients.

You bring a high level of emotional maturity to your work; you are kind and caring, and you genuinely believe in showing up for your team. You are not watching the clock. You understand that some days call for all hands on deck, and you show up for the common goal ready to own your part.

Real Estate Assistants with prior experience in Operations, TC, or a similar role are encouraged to apply. If you are looking for a stepping-stone into sales, this is not the job for you.

The Details

• Salary: $120,000 - $150,000 based on experience, plus opportunity for bonus
  Benefits: Paid vacation, 401(k)
  Hours: Full-time, Monday through Friday, with flexibility on evenings and weekends required seasonally
  Location: 2001 Lombard St, 94123 - in-office. You live within a 45-minute commute of San Francisco, CA, have daily access to a personal vehicle for work-related tasks, hold a valid driver's license, and carry insurance.

Candidates who contact us directly may be removed from consideration. We appreciate your enthusiasm, but please do not call or email. Please apply directly. If you seem like a good fit for the job, you'll hear from our recruiters about the next steps!

Responsibilities

Your Role

You will support the team at a high level. On any given day, you'll maintain impeccable listing coordination, liaising with title, escrow, lenders, and the TC. You'll create listing presentations and marketing materials, draft offers, collect signatures on various documents, keep track of invoicing, schedule photography and staging, run occasional business errands, manage showings, and provide clients with agent feedback.


You'll have your hands in every part of the business and play an integral role in keeping the transaction process running smoothly and delivering consistently impeccable service.

Qualifications

Required Experience and Qualifications
• 2+ years of experience serving as an administrator to a busy business in a fast-paced environment, or assisting a Real Estate Agent, office, or team
• A real estate license or real estate experience is preferred but not required for this position; a willingness to learn quickly is essential

Ideally, you are familiar with or can easily master:
• Microsoft Suite (Word, Excel, Teams)
• Real Estate Software: MLS, Dotloop, Zipforms, DocuSign, Dropbox
• Adobe InDesign