Payroll Specialist

Payroll Specialist

Compiles payroll data to administer payroll and maintain payroll records on a perfectly accurate and timely basis by performing the following duties personally. Responsible for ensuring that all critical tasks are fulfilled on a timely basis.

Critical Tasks:

• Accurately processes employee work time records and compiles payroll data such as hours worked, taxes, insurance deductions to be withheld, and employee identification number, from time records.
• Accurately processes all payroll tax payments to government authorities.
• Prepares computer input forms, enters data into computer files, or computes wages and deductions and posts to payroll records.
• Maintains fully accurate Centers for Medicare and Medicaid Services payroll journal.
• Reviews wages computed and corrects errors to ensure accuracy of payroll.
• Records data concerning transfer of employees between departments.
• Enters and updates employee banking information for direct deposit purposes.
• Prorates expenses to be debited or credited to each department for cost accounting records.
• Prepares periodic reports of earnings, taxes, and deductions.
• Keeps records of leave pay and nontaxable wages.
• Prepares and issues paychecks.
• Answers employee payroll questions while ensuring that employees clearly understand payroll subjects and the enterprise/employee necessity to comply with all local, state and federal payroll regulations.
• Assists with employment verifications and community housing reservations.
• Maintains employee payroll files.
• Assists with community resident trust fund accounting.
• Ensures that all payroll activities and entries are accurate and that all payroll actions are completed on a timely basis.
• Prepare quarterly IRS Form 941, Arizona Department of Revenue Quarterly Payroll, and Arizona Department of Employment Security reports.
• Prepares year-end W2's and reconciles those to federal 941's.
• Demonstrates ability to regularly change priorities to accomplish all tasks despite frequent interruptions.
• Demonstrates ability to clearly communicate, both orally and in writing, while performing all essential functions.
• Performs other special projects and duties as assigned.

Required Qualifications:

• High School Diploma or GED required.
• 1 year of experience in a payroll processing role.
• Demonstrated ability to relate to diverse cultures and specifically the Gila River Community and/or other Native American cultures.
• Employment at the Caring House requires: AZ Department of Public Safety Fingerprint Clearance Card.