HR Coordinator - Office of Human Resources

HR Coordinator - Office of Human Resources POSITION DETAILS The CUNY School of Medicine (CUNY SoM) located in the heart of Harlem, New York, is the only medical school in the City University of New York system and the only public medical school in Manhattan. Building upon 50 years of success as the Sophie Davis School of Biomedical Education, the institution transitioned to the CUNY School of Medicine (SoM) in 2016. The CUNY SoM offers an accelerated BS/MD degree (7-year program) and a Physician Assistant Master’s Degree (27 months program). True to its legacy of access, opportunity, and community transformation, the medical school’s mission remains to recruit highly talented students as diverse as New York City itself. CUNY SoM places a special emphasis on training high quality, culturally competent health professionals and scientists equipped to address the healthcare needs of New York’s medically under-served communities. As a major priority, CUNY SoM also seeks to enhance the recruitment and retention of senior leadership, faculty, and staff to more closely reflect the diversity of our student body. Reporting to the Executive Director of Human Resources (HR), the HR Coordinator for Talent Acquisition supports the HR lifecycle including recruitment, onboarding, HRIS entry, record-keeping, recruitment events, training and general HR administrative needs for all non-instructional part-time positions. RESPONSIBILITIES Assist with recruitment, appointments, reappointments, onboarding and ensuring timely processing of employment actions. Review HR paperwork for completeness and accuracy and resolve errors and inconsistencies as necessary. Serve as a resource for college departments related to personnel actions, policies and procedures as they pertain to all recruitment, appointment, and reappointment matters. Support the promotion and planning of HR programs, projects, activities and initiatives. Assist new hires with paperwork and ensure that budget and the Central Office receive accurately completed documentation for timely processing. Provide administrative support and ensure that policies and procedures are followed and administered in a fair and non-discriminatory manner. Works with managers and supervisors to review and classify job descriptions and job vacancy announcements (JVNs). Responsible for developing and maintaining confidential electronic and paper record keeping systems for staff and faculty records. Assists with the maintenance of employee files and other relevant information in HR hard copy and electronic systems. May supervise staff and act as a team lead for talent acquisition functions. Performs related duties as assigned by the Executive Director or designee. QUALIFICATIONS Bachelor's Degree required. PREFERRED QUALIFICATIONS Two to five years of experience in an administrative support role in HR or business office in higher education. Excellent customer service, organizational, written, verbal, and interpersonal skills. Must possess a high degree of integrity relative to the security and the confidentiality of data. Ability to handle multiple priorities and projects and meet deadlines. Detail-oriented; excellent critical thinking and problem-solving skills. Ability to work effectively, collaboratively, and cooperatively with diverse campus community. Demonstrated experience working in the Human Resources field, and/or with HRMS systems such as Oracle/PeopleSoft (CUNYFirst) or similar HR systems and tools. Familiarity with MS Office programs (Word, Excel, PowerPoint, Publishers, and Outlook), Virtual Platforms (Teams, Zoom, WebEx, Skype), Social Media Platforms (Facebook, Instagram, LinkedIn) and G‑Suite (Google Docs, Google Mail, Google Hangout, etc.) is a plus. Familiarity with educational learning management systems, student management and reporting systems such as Blackboard, Brightspace, Canvas, Schoology, and Argos is a plus. CUNY TITLE OVERVIEW Provides information and services to the College community to support the Human Resources function. Prepares and executes various personnel transactions involving employee recordkeeping, processing of new hires, pay administration, and recruiting. Maintains an understanding of policies, procedures, regulations, and collective bargaining agreements relevant to human resources. Organizes and processes employee information; develops and maintains reports and queries; assures data accuracy and completeness. Responds to requests for information; troubleshoots issues, follows up and responds to employee inquiries. Assists HR managers with employee communications of all kinds; may prepare materials, conduct orientation sessions, or update web pages. Performs related duties as assigned. Job Title Name: HR Coordinator CUNY TITLE: Assistant to HEO FLSA: Non-exempt COMPENSATION AND BENEFITS Salary Range: $48,647 - $59,444 Salary commensurate with education and experience. CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well‑being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world. Once implemented, salaries of eligible employees will be adjusted by 3.5% effective 9/1/26, in accordance with the terms of the PSC-CUNY collective bargaining agreement. HOW TO APPLY Visit access the employment page, log in or create a new user account, and search for this vacancy using the Job ID: 32436 or Title: HR Coordinator. Select "Apply Now" and provide the requested information. Applicants must provide a resume and cover letter. CLOSING DATE Open until July 17, 2026. JOB SEARCH CATEGORY CUNY Job Posting: Managerial/Professional EQUAL EMPLOYMENT OPPORTUNITY CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer. Job ID: 32436 Location: CUNY School of Medicine Job Type: Full-Time #J-18808-Ljbffr