Office Administrator I General Admin

Ignite Your Career At Builders FirstsourceJoin Builders FirstSource, America's largest supplier of building materials, value-added components, and building services to the professional market. We help make the dream of home ownership more achievable every day. At BFS, you'll be equipped with all the tools, training, and resources you need, and you'll be empowered to try new things, gain new experiences, and build a career with unlimited horizons.PurposeResponsible for performing a variety of general administrative and office operations support activities.Core ResponsibilitiesScheduling and Routing: Dispatchers plan drivers' routes and schedules, using load boards and dispatch software to assign loads efficiently. They optimize routes to meet delivery deadlines, reduce fuel costs, and minimize idle time, often lining up the next load immediately after a deliveryCompliance and Documentation: They monitor drivers' logs, Hours of Service (HOS), and transportation regulations to ensure legal compliance. Dispatchers also prepare dispatch documents, and invoices, and maintain records of routes, deliveries, and pickupProblem-Solving and Support: Dispatchers handle unexpected issues such as traffic delays, mechanical problems, or customer changes. They provide guidance, support, and solutions to keep drivers on schedule and maintain customer satisfactionDriver Relationship Management: Building trust with drivers is essential. Dispatchers communicate clearly, advocate for drivers when necessary, and coordinate home time requests to support work-life balance and driver retentionMonitoring and Reporting: They track truck maintenance schedules, monitor en route progress, log customer shipping schedules, and address complaints. Dispatchers also report to operations or dispatch managers, ensuring smooth workflow and operational efficiencyOther Duties And ResponsibilitiesMay serve as office receptionist. Greets visitors, determines the nature of their business, and notifies appropriate staff member while ensuring office security measures are followed correctly.Prepares routine correspondence, office forms and/or other business related documents.Performs data entry/retrieval functions.Handles Incoming and Outgoing mail and interoffice communications.May perform office supply inventory and replenishment services.May arrange meetings and conferences; maintains calendars and makes travel reservations.Understands and observes all safety procedures and practices in order to prevent injury to self or co-workers; attends periodic safety meetings as required; may recommend changes to improve safety procedures.Other duties may be assigned.Skills And QualificationsStrong communication and organizational skillsKnowledge of logistics, transportation regulations, and HOS rulesAbility to multitask and make quick decisions under pressureFamiliarity with dispatch software, GPS, and load boardsExperience in trucking, logistics, or customer service is often preferredCompetenciesCustomer service skillsGood verbal and written communication skillsAbility to apply common sense understanding to carry out written or oral instructionsProficiency in Microsoft Office SuiteWork Environment / Physical ActivityWork is generally performed in an office setting and generally sedentary, but may involve walking or standing for brief periods of time.May be required to occasionally lift, carry, push, pull, or otherwise move objects up to 25 pounds.At BFS, we want you and your career to be greater than what you ever could have expected. Our supportive, people-first culture will build you up and empower you to do more, be more, and become better every day. Join us and see what's possible when you can rise to new challenges, learn new skills, and add to your career tool belt every day.Builders FirstSource is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, protected veteran status or status as an individual with a disability.