Assistant Project Manager

Job Description

Job Description

Job Title: Assistant Project Manager / Project Engineer

Job Description

The role supports the successful delivery of commercial construction projects by managing contract documentation, coordinating subcontractors and vendors, and ensuring project activities align with specifications and schedules. This role combines field and office responsibilities, including document control, project coordination, and communication with multiple stakeholders, while contributing to a collaborative and growth-oriented company culture.

Responsibilities

• Review, organize, and maintain contract documents, shop drawings, and project records to ensure accurate and up-to-date documentation.
• Verify subcontractor submittals to confirm they meet project specifications and requirements before approval.
• Build and maintain effective working relationships with local authorities to support permitting and project approvals.
• Coordinate and manage subcontractor and vendor access to job sites, ensuring smooth scheduling and site logistics.
• Maintain a neat, orderly, and professional field office, including organized job files and administrative systems.
• Assist with preparing and processing purchase orders and tracking subcontracts to support project procurement and cost control.
• Support project close-out activities, including compiling close-out documents and assisting with punch list completion.
• Prepare clear and accurate meeting minutes to document decisions, action items, and project progress.
• Write and manage Requests for Information (RFIs) to clarify project details and resolve discrepancies in a timely manner.
• Communicate with project stakeholders via telephone and other channels to resolve issues and keep the project moving forward.
• Address project issues creatively, propose practical solutions, and escalate matters to upper management when necessary.
• Promote company values through professional conduct and provide support to subcontractors and suppliers as needed.
• Utilize mobile technology and digital tools to collaborate with team members and perform daily job duties efficiently.
• Track permits, sub-permits, and related project issues to support adherence to project schedules and regulatory requirements.
• Provide administrative support, including data entry, document control, and general project administration tasks.
• Coordinate construction activities and support project management efforts on commercial construction projects.

Essential Skills

• Experience in construction project coordination, particularly within commercial construction environments.
• Strong administrative skills, including document control, data entry, and project administration.
• Proficiency in Microsoft Office applications, including Word, Excel, Outlook, and Project.
• Ability to read and understand blueprints, plans, and project specifications.
• Technical proficiency in working with concrete and masonry systems, structural modifications, demolition, and carpentry.
• Ability to effectively communicate with and lead subcontractors in their tasks.
• Familiarity with Mechanical, Electrical, and Plumbing (MEP) systems, Life Safety protocols, refrigeration, and commercial kitchen setups.
• Strong organizational skills with the ability to maintain orderly files, records, and office environments.
• Effective written and verbal communication skills for preparing meeting minutes, RFIs, and coordinating with stakeholders.
• Problem-solving skills with the ability to address project issues creatively and proactively.
• Comfort using mobile technology and digital collaboration tools in daily work.

Additional Skills & Qualifications

• Understanding of construction methods and techniques, or a strong willingness to learn construction practices.
• Experience in theme parks or similar specialized environments is a plus.
• Background in construction management, project coordination, or related administrative support roles.
• Experience with commercial construction projects and jobsite coordination.
• Proficiency with Microsoft Excel for tracking project data and supporting administrative tasks.
• Familiarity with document management and RFI processes in construction projects.
• Ability to support multiple projects and adapt to different types of work, as every project may be different.
• Interest in professional growth and advancement within a construction-focused organization.

Work Environment

This role operates in both office and construction site environments, offering exposure to active commercial construction projects as well as administrative work in a field office setting. You will regularly use computers, Microsoft Office applications, and mobile technology to manage documents, communicate with stakeholders, and coordinate project activities. The position involves collaboration with subcontractors, vendors, and local authorities, and requires comfort working in dynamic, changing project conditions. The organization emphasizes a supportive company culture, opportunities for growth within the company, and a variety of projects that keep the work engaging. Health benefits are provided, contributing to a comprehensive and attractive total work environment.

This is a Contract to Hire position based out of Apopka, FL.

The pay range for this position is $24.00 - $30.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully onsite position in Apopka,FL.

This position is anticipated to close on Jul 31, 2026.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 20,000 consultants and 5,000 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500. We are proud to be an Engineering News-Record (ENR) Top 500 Design Firm for our engineering design services and a ClearlyRated Best of Staffing® winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email View email address on ziprecruiter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.